HomeMy WebLinkAboutPR 11969:SETEX CHANGE ORDER 5PUBLZC WORKS DEPARTMENT
COUNC]'L ACTION MEMO
TO
FROM
SUB3ECT
DATE
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E., Director of Public Works
P.R. #11969
October 7, 2002
RECOMMENDATION
Tt is recommended that the City Council approve Proposed Resolution No. 11969,
authorizing the Mayor and City Manager to execute Change Order 5, decreasing the
contract by $35,263 to a new contract amount of $629,180 to the contract dated
November 27, 2001 between the City of Port Arthur and SeTEX Corporation of
BeaUmont, Texas for the rehabilitation of the City-owned building at 441 AusUn Avenue
for the Health Clinic Facility. Funding is available in FY 2002 Budget, Account No. 301-
1601-591.89-00, CTP 170.
BACKGROUND
The City's construction contract with SeTEX Construction for the new Health
Department Building contained the provision that moving and purchasing of
telecommunications equipment, installation of same and installation of all new cabling
for both telephone and data needs was to be performed by Verizon Select Services, Inc.
as a subcontractor to SeTEX.
SeTEX and Verizon were unable to come to an agreement on a subcontract for the
installation work, and Verizon informed the City that it would be unable to proceed with
the work in the manner set out in SeTEX's contract. Verizon's legal department felt that
Verizon should be contracting with the City directly.
On May 28, 2002 the City approved Resolution No. 02-158 authorizing a
sales/installation agreement with Verizon for telecommunications and data equipment
and installation at the new City's Health Department facility in the amount of $35,263.
Due to these circumstances, the contract with SeTEX is being decreased by Change
Order No. 5 in order to reflect this change.
BUDGETARY/FISCAL EFFECT
Funding is available in 2003 Account No. 301-1601-591.89-00 CIP 170.
STAFFING/EMPLOYEE EFFECT
None.
P.R. No. 11969
Page #2
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 11969,
authorizing the Mayor and City Manager to execute Change Order 5, decreasing the
contract by $35,263 to a new contract amount of $629,180 to the contract dated
November 27, 2001 between the City of Port Arthur and SeTEX Corporation of
Beaumont, Texas for the rehabilitation of the City-owned building at zl41 Austin Avenue
for the Health Clinic Facility. Funding is available in FY 2002 Budget, Account No. 301-
1601-591.89-00, C[P 170.
Leslie E. McMahen, P.E.
Director of Public Works
file c:\cams~setexchangeorder5
P.R. No. 11969
10/07/02 vid
RESOLUTION NO,
A RESOLUT/ON AUTHOR/ZING THE MAYOR AND CZ'FY MANAGER
TO EXECUTE CHANGE ORDER S, DECREASING THE CONTRACT BY
$35,263 TO A NEW CONTRACT AMOUNT OF $629,180 FOR THE
CONTRACT DATED NOVEMBER 27~ 2001 BETWEEN THE CITY OF
PORT ARTHUR AND SE-rEX CORPORATION OF BEAUMONT~ TEXAS
FOR THE REHABILITATION OF THE CITY-OWNED BUILDING AT
441 AUSTIN AVENUE FOR THE HEALTH CLINIC FACILITY.
FUNDING BEING AVAILABLE IN FY 2003 ACCOUNT NO. 301-
1601-591.89-00 CIP 170 AND OTHER ACCOUNTS.
WHEREAS, the bid for the rehabilitaUon of 441 Austin Avenue for the proposed
City of Port Arthur Health Clinic Facility was awarded to SeTEX Construction CorporaUon
of Beaumont, Texas on November 27, 2001; and,
WHEREAS~ the original contract amount was $590,000; and,
WHEREAS, approved Change Orders 1, 2, 3, and 4 have increased the original
contract amount by $74,443 to a current contract amount of $664,~,43; and,
WHEREAS, the Project Engineer and the City Manager have recommended the
approval of Change Order 5, attached hereto as Exhibit "A" which removes the
telephone system installation work from SeTEX's contract; and,
WHEREAS~ the telephone system installation work included in SeTEX's contract
was handled by a separate contract between the City and Vedzon Communications of
Houston, Texas; and,
WHEREAS, approval of Change Order No. 5 in the amount of $35,263 is herein
deemed an appropriate action, and approval of Change Order No. 5 will decrease the
existing contract to a new contract amount of $629,180; now, therefore,
P.R. No. 11969
Page #2
BE IT RESOLVED BY THE CITY COUNC]'L OF THE CITY OF PORT
ARTHUR:
THAT, Change Order 5 is herein approved and the City Manager is authorized to
execute said Change Order; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of
at a
Ayes: __
, A.D. 2002
meeting of the City of Port Arthur, Texas by the following vote:
Mayor:
Councilmembers:
Noes:
Attest:
Mayor
City Secretary
P.R. No. 11969
Page #3
APPROVED ASTO FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Pubic Works
file c:\resolutions\setexchan georder$
CHANGE ORDER
No. 1196~
l of~
PROJECT: City of PoaArthur Health Clinic CHANGE ORDER NO: 5
CONTRACTOR: SeTEXCONSTRUCTION CORP. DATE: 09/09/02
P. O. Box20678
Beaumont, Texas 77720-0678
The Contract is changed as follows:
1. Vedzon perAddendum No. 3 dated November 13, 2002
**See attached breakdown
Not valid until signed by the Owner, Architect, and Contractor.
ARCHITECT'S PROJECT NO.: 00069
CONTRACT DATE: 11/29/01
CONTRACT FOR: Renovation
DEDUCT: ($35,263.00)
TOTAL ($35,263.00)
The original Contract Sum was ................................................................................................................ $590,000.00
Net change by prey ous y authorized Change Orders ............................................................................................ $ 74,443.00
The Contract Sum prior to this Change Order was ................................................................................................ $664,443.00
The Contract sum will be increased by this Change Order in the amount of ........................... ; ............................ ($35,263.00)
The new Contract Sum including this Change Order will be .................................................................................. $629,180.00
The Contract Time will be increased by zero (0) days.
The date of Substantial Completion as of the date of this Change Order therefore is
NOTE: The summary does not reflect changes in the Contract Sum or Contract Time which have been authorized by Construction
Change Directive.
The LaBiche Architectural Group, Inc.
7999 Gladys Ave~Je, S~uite 101
Beaumont, ~/~ ~,
ate:
SeTEX CONS/TRUCTION CORP.
P.O. Box
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77641
By:
Date:
C;ON i HU ;I
OOR
September 4, 2002
Mr. Greg Wall
The LaBiche Architectural Group, Inc.
7999 Gladys, Suite 101
Beaumont, Texas 77706
Re:
Port Arthur Health Clinic
Port Arthur, Texas
P, IL No. 119~
Commerci~Pl
Municipal
Subject: "Change Order Request"
Dear Grog:
In a follow up to your memo dated August 13, 2002, we are responding as listed below our Change Order
Request for the above referenced project which deletes the phone and data cabling system by Verizon
since the City of Port Arthur is handling this work direct.
Cost Recap:
1. Verizon per Addendum No. 3 dated November 13, 2002
2. SeTEX overhead and profit
Deduct: $ 35,263.00
"No change"
TOTAL DEDUCT COST THIS CHANGE DEDUCT: $ 35,263.00
We trust this meets with your approval, and after your review please issue us a change order deductive
accordingly.
Yours v~ truly,
sr
cc: file/job
Larry Marbry/SeTEX Jobsite
Leslie McMahen, P.E./City of Port Arthur
P.O. BOX 20678 * BEAUMONT, TX 77720-0678 · OFFICE: (409) 842-8181 · FAX: (409) 842-2274