HomeMy WebLinkAboutPR 21474: PURCHASE OF A BACKHOE LOADER www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 23, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. No. 21474-Purchase of a Backhoe Loader from Briggs Equipment of
Beaumont, Texas
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21474
authorizing the purchase of a backhoe loader from Briggs Equipment of Beaumont, Texas for
the Parks and Recreation Department for a total amount of$69,180.20.
Background:
The Parks and Recreation Department is responsible for the mowing of various city properties,
parks and right-of-ways. The purchase of a backhoe loader will help with the digging up of
trees and moving them out of the road. It will also assist the department with moving and
hauling of dirt, lifting heavy loads and aid in landscaping tasks and other jobs as they may
arise. This purchase will be made through Briggs Equipment a dealer for JCP Sourcewell
Cooperative Purchasing Program Contract Number 040319-JCB.
Budget Impact:
Funds are available in the following account: 625-1801-531.93-07.
Recommendation:
It is recommended that the City Council approve P.R. No. 21474 authorizing the purchase of
a backhoe loader from Briggs Equipment of Beaumont, Texas for the Parks and Recreation
Department in an amount of$69,180.20.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R.No. 21474
6/23/2020 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A BACKHOE LOADER FROM
BRIGGS EQUIPMENT OF BEAUMONT, TEXAS THROUGH JCB SOURCEWELL
COOPERATIVE PURCHASING CONTRACT NUMBER 040319-JCB IN THE AMOUNT OF
$69,180.20; FUNDING AVAILABLE IN ACCOUNT NUMBER 625-1801-531.93-07
WHEREAS, the Parks and Recreation Department is responsible for mowing various city
properties, parks and right-of-ways; and,
WHEREAS, the Parks and Recreation Department needs equipment to help with the digging up
of trees and the lifting and hauling of heaving loads; and,
WHEREAS, Chapter 271, Subchapter D, of the Local Government Code, a city may participate
in cooperative purchasing programs established by the State Facilities Commission for the purchase of
goods at prices established through purchase contracts of the Commission; and,
WHEREAS, per Resolution No. 13-556, the City of Port Arthur is authorized to participate in
cooperative purchasing with JCB Sourcewell (formerly National Joint Powers Alliance) Cooperative
Purchasing Program; and,
WHEREAS, Briggs Equipment of Beaumont, Texas, is a dealer and part of the Sourcewell
Cooperative Purchasing Program under JCB Sourcewell Contract # 040319-JCB, and submitted a quote
for a backhoe loader in the amount of$69,180.20(attached hereto as Exhibit"A"); now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to authorize the
purchase of a backhoe loader from Briggs Equipment of Beaumont, Texas through the Sourcewell
Cooperative Purchasing under JCB Sourcewell Contract# 040319-JCB in the amount of$69,180.20.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2020, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
P. R. No. 21474
6/23/2020 ca
AYES: (Mayor)
Councilmembers:
NOES:
Thurman`Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
2(fi Ufei., Of/44-1141 47
Val Tizeno, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
P. R.No. 21474
6/23/2020 ca
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel
Interim Director of Finance
I I '? GJ �
Clifto Williams, CPPB
Purchasing Manager
P. R.No. 21474
6/23/2020 ca
EXHIBIT A
UCB Sourcewellt BRIGGS JCB
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010319-KB
Prepared For: Dealer Information Prepared By:
Johnny Brown BRIGGS JCB Jason Morrise
City of Port Arthur 5511 E Shelby Dr jason.morrise@briggsequipment.com
PO Box 1089 Memphis TN 38141 Mobile:404-630-6430
444 4th St Phone: 901-795-7200 Quote Date: 05/08/20
Port Arthur TX 77641 Fax: 901-405-6618 Valid Until: 06/30/20
http://www.briggsjcb.com Quotation Reference: 264099
Phone:409-983-8166
johnny.brown@portarthurtx.gov
Model: 3CXR14L4CE Qty: 1
Equipment Description
3CX, 74HP T4F ENGINE, 14 FOOT EXTENDING DIPPER, EASY CONTROL,
CENTREMOUNT
55kW 74HP 3CX FOR CENTREMOUNT(LOW ROOF HEIGHT)
GALAXY 14x17.5x10 PLY FRONT, 19.5x24 REAR TIRES
USA CANOPY, LOW ROOF, EASY CONTROL
ELECTRICS PACK INCLUDING LIVELINK
HAMMER PIPEWORK
3 SPOOL LOADER VALVE WITH RTD, 3/8 LOADER ARM PIPEWORK
USA ENGLISH TERRITORY PACK FOR CANOPY BUILDS
24 INCH EXCAVATOR BUCKET
DIRECT MOUNT 92 INCH GP BUCKET WITH BOLT-ON EDGE
Equipment Total List Price 94,436.00
Cust Disc Off List 30.00% 28,330.80
Equip Total after Disc 66,105.20
Delivery to Customer 425.00
Inbound Freight 2,650.00
Total Customer Sale Price 69,180.20
Notes:JCB Sourcewell Contract#-040319-JCB
The above quote supersedes all previous quotes. Prices quoted are valid for 30 days. Sales tax is not included.
Customer Acceptance: Date
Dealer Date
JCB sourceweu i BRIGGS J CB
latnodykl.
avrard,sJ Contr.;c
0403$94cis
Product Quotation
Prepared For:
Johnny Brown
City of Port Arthur
444 4th St
Port Arthur TX 77641
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7
W .ice _
C 4111K.,
Prepared By:
Jason Morrise
BRIGGS JCB
Memphis TN 38141
Mobile: 404-630-6430
Image is for indicative purpose only and may not represent exact equipment being quoted