The URL can be used to link to this page

Home My WebLink AboutMAY 12, 2020 REGULAR MEETING REGULAR MEETING — May 12, 2020 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Jones gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, May 12, 2020 at 5:33 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Thurman "Bill" Bartle; Mayor Pro Tem Harold Doucet, Sr.; Councilmembers Raymond Scott, Cal Jones, Thomas Kinlaw, III, Charlotte Moses and Kaprina Frank; City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. II. PROCLAMATIONS & MINUTES Proclamations The Mayor issued the following Proclamation(s): May 2020 as "Elder Abuse Prevention Month" III. PETITIONS & COMMUNICATIONS A. Speakers (1) Eric Jones Of Trinity Family Mentoring, LLC Regarding Utilization And Possible Rental Of Property Eric Jones, 2625 La Palmas, appeared before the City Council to discuss the above- mentioned topic. B. Presentations — None C. Employee Recognition — None D. Correspondence — None E. Discussion — None IV. PUBLIC HEARING(S) — None VI. CONSENT AGENDA Upon the motion of Councilmember Moses, seconded by Councilmember Frank and carried, the following Consent Agenda items were adopted with the exception Proposed Resolutions No. 21368 and 21385: Voting Yes: Mayor Bartle; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. A. Travel Request — None B. Expense Reports - None C. Minutes — None • D. Resolutions (1) P.R. No. 21230 — A Resolution Authorizing The City Manager To Enter Into A Contract For The Purchase Of Resilient Seat Valves, For The Water Utilities Department With Coburn Supply Of New Caney, Texas, With An Annual Projected Budgetary Impact Of $83,369.21. Funds Are Available In Account Nos. 410-1253-532.35-00, Water System Maintenance & 410-1255-532.33-00, Sewer System Maintenance Proposed Resolution No. 21230 was adopted becoming Resolution No. 20-131. (2) P.R. No. 21260 - A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And LSPS Solutions, LLC, Of Victoria, Texas For Consulting Services Related To America's Water Infrastructure Act Of 2018 Proposed Resolution No. 21260 was adopted becoming Resolution No. 20-132. (3) P.R. No. 21263 - A Resolution Authorizing The City Manager To Enter Into An Asset Removal Agreement (Cost Sharing Agreement) With Sabine Neches Navigation District, Removing An Abandoned Water Distribution Line With A Total Projected Cost Of $360,000.00; Projected Will Be Budgeted And Completed In The FY 2021 CIP Proposed Resolution No. 21263 was adopted becoming Resolution No. 20-133. (4) P.R. No. 21300 — A Resolution Approving The Fiscal Year 2020 — 2nd Round Of Street Program. Funding Is Available In Capital Projects Account No. 307-1601-591.86-00 Proposed Resolution No. 21300 was adopted becoming Resolution No. 20-134. (5) P.R. No. 21359 - A Resolution Authorizing The City Manager To Purchase 108 GETAC Tablets From CDW Government LLC Through The National Intergovernment Purchasing Alliance Cooperative Purchasing Program And 108 Microsoft Office Licenses Through SHI Government Solutions In The Amount Of $397,773.99. Devices Will Replace 6-Year-Old Devices Currently Used In Public Safety Vehicles. Funding Budgeted In Police Department Account 001-1101-521.25-01. Proposed Resolution No. 21359 was adopted becoming Resolution No. 20-135. (6) P.R. No. 21363 — A Resolution Authorizing The First Renewal Of Contracts Pursuant To Resolution No. 19-184 Between The City Of Port Arthur And (5) Vendors For Grass Mowing Services Of Privately-Owned And City-Owned Vacant And Developed Lots In An Area Of The City Designated As Area A. Funds Are Available In General Fund Account Number 001-1304-541.59-00, (Other Contractual Services) Proposed Resolution No. 21363 was adopted becoming Resolution No. 20-136. City Council Minutes Regular Meeting — May 12, 2020 2 (7) P.R. No. 21364 — A Resolution Authorizing The First Renewal Of Contracts Pursuant To Resolution No. 19-183 Between The City Of Port Arthur And (17) Vendors For Grass Mowing Services Of Privately-Owned And City- Owned Vacant And Developed Lots In An Area Of The City Designated As Areas B-E. Funds Are Available In General Fund Account Number 001-1304-541.59-00, (Other Contractual Service) Proposed Resolution No. 21364 was adopted becoming Resolution No. 20-137. (8) P.R. No. 21365 — A Resolution Authorizing The First Renewal Of A Contract Pursuant To Resolution No. 19-169 Between The City Of Port Arthur And R. L. Eldridge Construction, Inc., Of Sabine Pass, Texas For Grass Mowing Services Of Privately-Owned And City-Owned Vacant And Developed Lots In An Area Of The City Designated As Area F, Sabine Pass. Funds Are Available In General Fund Account Number 001-1304-541.59-00. (Other Contractual Services) Proposed Resolution No. 21365 was adopted becoming Resolution No. 20-138. (9) P.R. No. 21367 — A Resolution Authorizing The City Manager To Apply For The FY20 Coronavirus Emergency Supplemental Funding Program; No Cash Match Requirement Proposed Resolution No. 21367 was adopted becoming Resolution No. 20-139. (11) P.R. No. 21374 — A Resolution Authorizing The City Manager To Enter Into A Letter Agreement Between The City Of Port Arthur And Willdan Financial Services Of Plano, Texas For The 2020 Water And Sewer Rate Study For An Estimated Budgetary Impact Of $56,460.00; Funding Is Provided For In Account Number 410-1251-532-54.00 Proposed Resolution No. 21374 was adopted becoming Resolution No. 20-140. (12) P.R. No. 21376 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And A & A Electric Co., LLC Of Beaumont, Texas For Re-Routing And Isolation Of High Voltage Electrical Service Inside The Underground Vault Per Entergy Of Texas Standards That Increases The Contract Amount By $6,517.33 From The Original Contract Amount Of $424,944.00 To The New Contract Amount Of $431,461.33. Funding Is Available In The Capital Improvements Account No. 625-1801-531.92-06 Proposed Resolution No. 21376 was adopted becoming Resolution No. 20-141. (13) P.R. No. 21378 — A Resolution Authorizing The City Manager To Enter Into A Three-Year Agreement For Microsoft Office 365 Licenses Through SHI Government Solutions For The Total Amount Of $113,677.20 To Be Paid In Three Annual Payments Of $37,892.40. Information Technology Account No. 001-1034-515.54-00 City Council Minutes Regular Meeting — May 12, 2020 3 Proposed Resolution No. 21378 was adopted becoming Resolution No. 20-142. (14) P.R. No. 21381 — A Resolution Rescinding Resolution No. 20-076 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 4248 10th Avenue, Port Arthur, Texas Through The City's Homebuyer's Assistance Program Proposed Resolution No. 21381 was adopted becoming Resolution No. 20-143. (15) P.R. No. 21384 — A Resolution Authorizing The City Manager To Execute A Contract With Martin Asphalt Company For The First Year With Option To Renew For Two Additional One Year Periods For The Purchase Of Asphalt, Oil, And Emulsions With A Projected Budgetary Impact Of $100,000.00. Funds Are Available In Account Nos. 001- 1203-531.36-00. Public Works Department Streets Division - Streets Maintenance And Capital Improvement Fund — Capital Projects — Streets — 307-1601-591.86-00 Proposed Resolution No. 21384 was adopted becoming Resolution No. 20-144. (17) P.R. No. 21386 - A Resolution Approving Amendment 5 (Bilateral Amendment) To Modify Contract #529- 16000300005 Between The Texas Department Of Family And Protective Services (DFPS) And The City Of Port Arthur For The Nurse-Family Partnership Services. This Amendment Modifies The Agreement Elements, Terms Of Amendment And Service Delivery. The Contract Extends To August 31, 2021 And Will Not Exceed $3,913,754.00 Proposed Resolution No. 21386 was adopted becoming Resolution No. 20-145. (18) P.R. No. 21387 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Excavation & Construction, LLC Of Port Arthur, Texas For The Sunken Court Roadway Reconstruction Project From Twin City Highway To North Park Drive For The Tie-In Of Waterline At Bernhardt Drive That Increases The Contract Amount By $11,206.66 From The Original Contract Amount Of $2,309,568.61 To The New Contract Amount Of $2,320,775.27. Funding Is Available In The Capital Improvements Street Account No. 307-1601-591.86-00 Project No. ST1P02 Proposed Resolution No. 21387 was adopted becoming Resolution No. 20-146. (19) P.R. No. 21388 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Excavation And Construction, LLC Of Port Arthur, Texas For Forest Drive From Evergreen Drive To Woodrow Drive Reconstruction Project In The Amount Of $969,259.28. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86-00 Proposed Resolution No. 21388 was adopted becoming Resolution No. 20-147. City Council Minutes Regular Meeting — May 12, 2020 4 (20) P.R. No. 21389 — A Resolution For Awarding A Bid And Authorizing The City Manager To Execute A Contract With Elite Construction & Equipment, LTD Of Kirbyville, Texas For Lakeshore Drive Phase (3/4) Roadway Reconstruction Project From Lakeside To Stadium In The Amount Of $2,599,396.00. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86- 00. Project No. ST1P44 Proposed Resolution No. 21389 was adopted becoming Resolution No. 20-148. (21) P.R. No. 21395 - A Resolution Authorizing The City To Enter Into A Long-Term Temporary Street Closure Agreement With SpawGlass Construction Corporation For The Construction And Remodeling Of The Adams Building, From Date To Be Determined Through December 31, 2021 Proposed Resolution No. 21395 was adopted becoming Resolution No. 20-149. (22) P.R. No. 21396 — A Resolution Authorizing An Amendment To Resolution No. 19-475 For The Audit Services Contract With Weaver And Tidwell, LLP, For An Amount Not To Exceed $22,500.00 And A Total Contract Amount Of $154,500.00. Funding Is Available In The Finance Department Professional Services Account No. 001-1031- 515.54-00 Proposed Resolution No. 21396 was adopted becoming Resolution No. 20-150. (23) P.R. No. 21398 — A Resolution Authorizing A Contract With PREF Tech Of Houston, Texas, For The Purchase And Installation Of (7) License Plate Readers For Pleasure Island In The Amount Of $191,628.00 In Pleasure Island Equipment Account No. 450-1291-549.92-00 Based On City Council's Amendment Of The Budget Proposed Resolution No. 21398 was adopted becoming Resolution No. 20-151. VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions (10) P.R. No. 21368 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Beaumont, Texas Through BuyBoard Contract 581-19 For Roof Repairs At The Police Department In The Amount Of $72,844.71; Funding Available In 001-1101-521.32-00 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Moses and carried, Proposed Resolution No. 21368 was adopted becoming Resolution No. 20-152. Voting Yes: Mayor Bartle; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. City Council Minutes Regular Meeting — May 12, 2020 5 The caption of Resolution No. 20-152 reads as follows: RESOLUTION NO. 20-152 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SETEX FACILITIES & MAINTENANCE, LLC OF BEAUMONT, TEXAS THROUGH BUYBOARD CONTRACT 581-19 FOR ROOF REPAIRS AT THE POLICE DEPARTMENT IN THE AMOUNT OF $72,844.71; FUNDING AVAILABLE IN 001- 1101-521.32-00 (16) P.R. No. 21385 — A Resolution Authorizing The City Manager To Execute A Contract With Triangle Dirt Works, Redwine, And RamTex All Of Port Arthur, Texas And Mid County Materials & Construction Of Pearland, Texas To Provide Dirt Materials And Transportation Of Materials. The Dirt Materials And Transportation Of Materials Has A Projected Budgetary Impact Of $500,000.00 Per Year. Funding Is Available In The Public Works Department Landfill Division — Landfill Construction Account No. 403- 1274-533.89-02 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Mayor Pro Tern Doucet, seconded by Councilmember Jones and carried, Proposed Resolution No. 21385 was adopted becoming Resolution No. 20-155. Voting Yes: Mayor Bartle; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Resolution No. 20-155 reads as follows: RESOLUTION NO. 20-155 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH TRIANGLE DIRT WORKS, REDWINE, AND RAMTEX ALL OF PORT ARTHUR, TEXAS AND MID COUNTY MATERIALS & CONSTRUCTION OF PEARLAND, TEXAS TO PROVIDE DIRT MATERIALS AND TRANSPORTATION OF MATERIALS. THE DIRT MATERIALS AND TRANSPORTATION OF MATERIALS HAS A PROJECTED BUDGETARY IMPACT OF $500,000.00 PER YEAR. FUNDING IS AVAILABLE IN THE PUBLIC WORKS DEPARTMENT LANDFILL DIVISION — LANDFILL CONSTRUCTION ACCOUNT NO. 403-1274- 533.89-02 A. Resolutions (1) P.R. No. 21302 - A Resolution Authorizing The Execution Of Contracts For The Purchase Of Water Treatment Chemicals For The Water Utilities Department With Brenntag City Council Minutes Regular Meeting — May 12, 2020 6 Southwest, Inc. Of Houston, Texas For The Purchase Of "50% Sodium Hydroxide". The Contracts For "25% Sodium Hydroxide" And "Anhydrous Ammonia" Have Resulted In Identical Bids And Require The Casting Of Lots Pursuant To 271.901 Of The Texas Local Government Code. The Total Projected Budgetary Impact Of The Contracts Is $164,785.00. Budgeted Funds Are Available In Water Purification Account No. 410-1252-532.29-02, Treatment Chemicals The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Doucet and seconded by Councilmember Scott that Proposed Resolution No. 21302 be adopted. Purchasing Director Clifton Williams appeared before the City Council to answer inquiries regarding the necessary two coin tosses required for Proposed Resolution No. 21302. 1st Coin Toss — 25% Sodium Hydroxide Contract Vantex Chemicals, LLC — Heads Shrieve Chemical Company Assistant City Manager Scott Moore appeared before the City Council to perform the coin toss. Vantex Chemicals, LLC won the coin toss. 2nd Coin Toss — Ammonia Contract Air Gas Specialty — Heads Tanner Industry —Tails Assistant City Manager Scott Moore appeared before the City Council to perform the coin toss. Air Gas Specialty won the coin toss Upon the motion of Councilmember Moses, seconded by Councilmember Kinlaw and carried, with Vantex Chemicals, LLC and Air Gas Specialty added, Proposed Resolution No. 21302 was adopted becoming Resolution No. 20-154. Voting Yes: Mayor Bartie; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Resolution No. 20-154 reads as follows: RESOLUTION NO. 20-154 A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACTS FOR THE PURCHASE OF WATER TREATMENT CHEMICALS FOR THE WATER UTILITIES DEPARTMENT WITH BRENNTAG SOUTHWEST, INC. OF HOUSTON, TEXAS FOR THE PURCHASE OF "50% SODIUM HYDROXIDE". THE CONTRACTS FOR "25% SODIUM HYDROXIDE" AND "ANHYDROUS AMMONIA" HAVE RESULTED IN IDENTICAL City Council Minutes Regular Meeting — May 12, 2020 7 BIDS AND REQUIRE THE CASTING OF LOTS PURSUANT TO 271.901 OF THE TEXAS LOCAL GOVERNMENT CODE. THE TOTAL PROJECTED BUDGETARY IMPACT OF THE CONTRACTS IS $164,785.00. BUDGETED FUNDS ARE AVAILABLE IN WATER PURIFICATION ACCOUNT NO. 410-1252-532.29-02, TREATMENT CHEMICALS (2) P.R. No. 21397 - A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Police Chief Advisory Committee (Requested By Councilmember Moses) The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Moses, seconded by Councilmember Scott and carried, Proposed Resolution No. 21397 was adopted becoming Resolution No. 20-154. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Resolution No. 20-154 reads as follows: RESOLUTION NO. 20-154 A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACTS FOR THE PURCHASE OF WATER TREATMENT CHEMICALS FOR THE WATER UTILITIES DEPARTMENT WITH BRENNTAG SOUTHWEST, INC. OF HOUSTON, TEXAS FOR THE PURCHASE OF "50% SODIUM HYDROXIDE". THE CONTRACTS FOR "25% SODIUM HYDROXIDE" AND "ANHYDROUS AMMONIA" HAVE RESULTED IN IDENTICAL BIDS AND REQUIRE THE CASTING OF LOTS PURSUANT TO 271.901 OF THE TEXAS LOCAL GOVERNMENT CODE. THE TOTAL PROJECTED BUDGETARY IMPACT OF THE CONTRACTS IS $164,785.00. BUDGETED FUNDS ARE AVAILABLE IN WATER PURIFICATION ACCOUNT NO. 410-1252-532.29-02, TREATMENT CHEMICALS A. Ordinances (1) P.O. No. 6864 - An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2019 And Ending September 30, 2020 By $346,700.00 For The General Fund And By $300,000.00 For The Pleasure Island Fund The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Frank, seconded by Councilmember Jones and carried, Proposed Ordinance No. 6864 was adopted becoming Ordinance No. 20-47. City Council Minutes Regular Meeting — May 12, 2020 8 Voting Yes: Mayor Bartie; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Ordinance No. 20-47 reads as follows: ORDINANCE NO. 20-47 AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020 BY $346,700.00 FOR THE GENERAL FUND AND BY $300,000.00 FOR THE PLEASURE ISLAND FUND (2) P.O. No. 6865 - An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(B) Of The Texas Government Code The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Scott, seconded by Councilmember Jones and carried, Proposed Ordinance No. 6865 was adopted becoming Ordinance No. 20-48. Voting Yes: Mayor Bartie; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Ordinance No. 20-48 reads as follows: ORDINANCE NO. 20-48 AN ORDINANCE EXTENDING THE DECLARATION OF DISASTER PURSUANT TO §418.108(B) OF THE TEXAS GOVERNMENT CODE VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON — CONSENT (16) P.R. No. 21385 — A Resolution Authorizing The City Manager To Execute A Contract With Triangle Dirt Works, Redwine, And RamTex All Of Port Arthur, Texas And Mid County Materials & Construction Of Pearland, Texas To Provide Dirt Materials And Transportation Of Materials. The Dirt Materials And Transportation Of Materials Has A Projected Budgetary Impact Of $500,000.00 Per Year. Funding Is Available In The Public Works Department Landfill Division — Landfill Construction Account No. 403- 1274-533.89-02 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Doucet and seconded by Councilmember Jones that Proposed Resolution No. 21385 be revisited. Voting Yes: Mayor Bartle; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. City Council Minutes Regular Meeting — May 12, 2020 9 Voting No: None. Proposed Resolution No. 21385 was brought back to the table to determine the award of bid between three vendors. Purchasing Director Clifton Williams appeared before the City Council to answer inquiries regarding the coin toss required for Proposed Resolution No. 21385. 60/40 Dirt Contract - Secondary RamTex — Heads Mid-County Materials Construction - Tails Purchasing Director Clifton Williams perform the coin toss. Mid-County Materials Construction won the coin toss. Purchasing Director Clifton Williams appeared before the City Council to answer inquiries regarding drawing a name out of the three vendors required for Proposed Resolution No. 21385. Drawing Top Soil Contract Redwine RamTex Mid-County Materials Construction Purchasing Director Clifton Williams perform the drawing. RamTex was awarded the Top Soil Contract - Secondary Upon the motion of Councilmember Kinlaw, seconded by Mayor Pro Tern Doucet and carried, with RamTex and Mid-County Materials Construction added, Proposed Resolution No. 21385 was adopted becoming Resolution No. 20-155. Voting Yes: Mayor Bartle; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Resolution No. 20-155 reads as follows: RESOLUTION NO. 20-155 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH TRIANGLE DIRT WORKS, REDWINE, AND RAMTEX ALL OF PORT ARTHUR, TEXAS AND MID COUNTY MATERIALS & CONSTRUCTION OF PEARLAND, TEXAS TO PROVIDE DIRT MATERIALS AND TRANSPORTATION OF MATERIALS. THE DIRT MATERIALS AND TRANSPORTATION OF MATERIALS HAS A PROJECTED BUDGETARY IMPACT OF $500,000.00 PER YEAR. FUNDING IS AVAILABLE IN THE PUBLIC WORKS DEPARTMENT LANDFILL DIVISION — LANDFILL CONSTRUCTION ACCOUNT NO. 403-1274- 533.89-02 City Council Minutes Regular Meeting — May 12, 2020 10 VIII. ADJOURNMENT OF MEETING Upon the motion by Councilmember Scott, seconded by Councilmember Kinlaw and carried unanimously, the City Council adjourned their meeting at 6:45 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR THURMAN "BILL" BARTIE ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD May 12, 2020. APPROVED: . City Council Minutes Regular Meeting — May 12, 2020 11