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Home My WebLink About06/09/2020 REGULAR MEETING REGULAR MEETING—June 9, 2020 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Kinlaw gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, June 9, 2020 at 5:42 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Pro Tem Charlotte Moses; Councilmembers Raymond Scott, Cal Jones, Thomas Kinlaw, III, Harold Doucet, Sr. and Kaprina Frank; City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. Mayor Thurman Bartie was absent from the Regular Meeting. II. PROCLAMATIONS— None III. PETITIONS &COMMUNICATIONS A. Speakers— None B. Presentations (1) A Presentation By Staff Regarding The April Financial Report Finance Director Kandy Daniel gave the above-mentioned presentation. (2) A Presentation By Ardurra Group, LLC Regarding Disaster Project Status Ardurra Technical Director — Fema Programs Craig Taffaro gave the above-mentioned presentation. (3) A Presentation By Staff Regarding Proposed Tree and Landscape Ordinances Senior Planner Larry Badon gave the above-mentioned presentation. (4) A Presentation By Staff Regarding Update On PAISD School Zones Public Works Director Alberto Elefano gave the above-mentioned presentation. C. Employee Recognition D. Correspondence E. Discussion (1) Discussion and Possibly Take Action Regarding the 4th of July Fireworks Display And Other Upcoming Public Events The City Manager led the discussion in open session no action was taken. IV. PUBLIC HEARING(S)— None VI. CONSENT AGENDA Upon the motion of Councilmember Doucet, seconded by Councilmember Frank and carried, the following Consent Agenda items were adopted with the exception of Proposed Resolution No. 21434: Voting Yes: Mayor Pro Tem Moses; Councilmembers Scott, Jones, Kinlaw, Doucet and Frank. Voting No: None. A. Travel Request— None B. Expense Reports— None C. Minutes January 7, 2020 Regular Meeting January 27, 2020 Special Meeting (Executive Session) January 27, 2020 Regular Meeting February 4, 2020 Regular Meeting February 13, 2020 Special Meeting February 18, 2020 Special Meeting (Executive Session) February 18, 2020 Regular Meeting February 25, 2020 Special Meeting D. Resolutions (1) P. R. No. 21390 — A Resolution Authorizing The City Manager To Execute A Non-Exclusive Contract For Road Building Materials Wrth Mid County Land Company, Inc. Of Port Arthur, Texas, Martin Marietta, LD Construction, And Gulf Coast Of Beaumont, Texas, AMF Materials And Transport Of Groves, Texas And Vulcan Construction Materials, LLC Of San Antonio, Texas Wrth An Annual Projected Budgetary Impact Amount Of $1,500,000.00. Funding Available In The Following Accounts: Public Works Department: 001-1203-531.36-00 Streets Division — Streets Maintenance, 001- 1204-531.34-00 Drainage Division — Drainage Maintenance, 403- 1274-533.36-00 Landfill Division — Street, Water Utilities Department: 410-1253-532.36-00 Water Distribution Division — Streets; 307-1601-591.86-00—Capital Projects— Streets Proposed Resolution No. 21390 was adopted becoming Resolution No. 20-179. (2) P.R. No. 21401 — A Resolution Authorizing The Second Year (Final Renewal) Of A Contract Wrth Spidle & Spidle, Inc., Of Port Arthur, Texas For Dyed, Off-Road Diesel With A Projected Budgetary Impact Of $50,000.00 Funding Is Available In Account No. 403- 1274-533.24-00, Public Works Department Landfill Division - Fuel And Lubrication Proposed Resolution No. 21401 was adopted becoming Resolution No. 20-180. (3) P.R. No. 21402 — A Resolution Authorizing The City Manager To Execute An Agreement With Crabtree Barricade Systems, Inc. Of Beaumont, Texas For The Annual Striping Of City Streets For The Projected Budgetary Impact Amount Of $30,000.00; Funding Available In The Public Works Department Traffic Division — Other Contractual Services Account No. 001-1205-531.59-00 Proposed Resolution No. 21402 was adopted becoming Resolution No. 20-181. (4) P.R. No. 21417 — A Resolution Authorizing The City Manager To Enter Into Four (4) Community Development Block Grant (CDBG) Interoffice Agreements Wrth Housing Assistance For Housing Programs, Housing Assistance For Administration, Grants Management, And Public Works. The Resolution Will Also Authorize The City Manager To Enter Into Sub-Recipient Agreements With City Council Minutes Regular Meeting —June 9, 2020 2 Nine (9) Non-Profit Organizations For Public Service Activities That Benefit Low And Moderate-Income Residents. The Thirteen (13) Agreements Will Total $1,152,703.00 And Funded With CDBG From The 2020 Program Year Proposed Resolution No. 21417 was adopted becoming Resolution No. 20-182. (5) P.R. No. 21427 — A Resolution Authorizing The City Manager To Amend The City Of Port Arthur Citizen Participation Plan Proposed Resolution No. 21427 was adopted becoming Resolution No. 20-183. (6) P.R. No. 21428 — A Resolution Authorizing The City Manager To Amend The 2020 Consolidated Annual Plan With The U.S. Department Of Housing And Urban Development To Receive The Coronavirus Aid, Relief And Economic Security Act (CARES Act) Grant To Prevent, Prepare For, And Respond To Coronavirus (CDBG-CV Grants) In The Amount Of$678,123.00 Proposed Resolution No. 21428 was adopted becoming Resolution No. 20-184. (8) P.R. No. 21435 —A Resolution Rescinding Resolution No. 20-033 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 1020 6th Street, Port Arthur, Texas Through The City's Homebuyer's Assistance Program Proposed Resolution No. 21435 was adopted becoming Resolution No. 20-185. (9) P.R. No. 21439 — A Resolution Authorizing The City Manager To Execute A Commercial Refuse Disposal Contract Between The City Of Port Arthur, Texas And KAT Excavation & Construction Inc. Of Sour Lake, Texas For The Purpose Of Disposing Of Refuse At The City's Sanitary Landfill Proposed Resolution No. 21439 was adopted becoming Resolution No. 20-186. (10) P.R. No. 21440 — A Resolution Authorizing The City Manager To Grant The U.S. Army Corps Of Engineers, Galveston District Temporary Right Of Entry For Operation, Maintenance And Construction Associated With Placement Area 11 In Preparation Of The Dredging Discharge Operation On Pleasure Island Proposed Resolution No. 21440 was adopted becoming Resolution No. 20-187. (11) P.R. No. 21444 — A Resolution Authorizing The City Manager To Apply To The Economic Development Administration (EDA) For Grant Funding For The Installation Of Conduit Pipes And Switch Boxes To Install Utilities Including Electricity And High-Speed Internet, To Serve The Needs Of Residential And Commercial Customers In The Targeted Area As Defined In The City's 2015 Downtown Revitalization Plan Proposed Resolution No. 21444 was adopted becoming Resolution No. 20-188. (12) P.R. No. 21446 - A Resolution Authorizing The Execution Of A Homebuyer's Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1018 5th Street, Port Arthur, Texas, Through The City's Homebuyer's Assistance Program City Council Minutes Regular Meeting — June 9, 2020 3 Proposed Resolution No. 21446 was adopted becoming Resolution No. 20-189. VII. ITEMS REQUIRING INDMDUAL ACTION — NON-CONSENT Consent - Resolutions (7) P.R. No. 21434 — A Resolution Authorizing The Purchase Of 2,000 Itron Electronic Meter Transmitters For Water Utilities Department From Republic Meter, Inc. Of Dallas, Texas, With A Total Projected Budgetary Impact Of $146,500.00. Funds Are Available In Water Utilities Account No. 410-1253-532.35-00, Water System Maintenance The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Doucet and carried, Proposed Resolution No. 21434 was adopted becoming Resolution No. 20-190. Voting Yes: Mayor Pro Tern Moses; Councilmembers Scott, Kinlaw and Frank. Voting No: None. The caption of Resolution No. 20-190 reads as follows: RESOLUTION NO. 20-190 A RESOLUTION AUTHORIZING THE PURCHASE OF 2,000 ITRON ELECTRONIC METER TRANSMITTERS FOR WATER UTILITIES DEPARTMENT FROM REPUBLIC METER, INC. OF DALLAS, TEXAS, WITH A TOTAL PROJECTED BUDGETARY IMPACT OF $146,500.00. FUNDS ARE AVAILABLE IN WATER UTILITIES ACCOUNT NO. 410-1253-532.35-00, WATER SYSTEM MAINTENANCE A. Resolutions (1) P.R. No. 21411 — A Resolution Authorizing The City Manager To Enter Into An Agreement With McInnis Construction, Inc. Of Silsbee, Texas For Phase II Repairs To The Department Club In The Amount Of $224,000.00. Funds Available In Account 140-1405- 551.59-00 Project M97910 (Hotel Occupancy Tax Funds) The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Scott, seconded by Councilmember Kinlaw and carried, Proposed Resolution No. 21411 was adopted becoming Resolution No. 20-191. Voting Yes: Mayor Pro Tern Moses; Councilmembers Scott, Kinlaw and Frank. Voting No: None. The caption of Resolution No. 20-191 reads as follows: RESOLUTION NO. 20-191 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MCINNIS CONSTRUCTION, INC. OF SILSBEE, TEXAS FOR City Council Minutes Regular Meeting —June 9, 2020 4 PHASE II REPAIRS TO THE DEPARTMENT CLUB IN THE AMOUNT OF $224,000.00. FUNDS AVAILABLE IN ACCOUNT 140-1405-551.59-00 PROJECT M97910 (HOTEL OCCUPANCY TAX FUNDS) (2) P.R. No. 21436 — A Resolution Authorizing The City Manager To Amend The Emergency Consulting Services Contract With Arduna Group, LLC Relating To The Covid-19 Pandemic For Additional Compensation Of $25,000.00 To A New Total Not To Exceed Amount Of $50,000.00; Funding Is Available In The City Manager's Contingency Account No. 001-1003-512.59-00 Project No. M97903 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Frank, seconded by Councilmember Kinlaw and carried, Proposed Resolution No. 21436 was adopted becoming Resolution No. 20-192. Voting Yes: Mayor Pro Tern Moses; Councilmembers Scott, Kinlaw and Frank. Voting No: None. The caption of Resolution No. 20-192 reads as follows: RESOLUTION NO. 20-192 A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE EMERGENCY CONSULTING SERVICES CONTRACT WITH ARDURRA GROUP, LLC RELATING TO THE COVID-19 PANDEMIC FOR ADDITIONAL COMPENSATION OF $25,000.00 TO A NEW TOTAL NOT TO EXCEED AMOUNT OF $50,000.00; FUNDING IS AVAILABLE IN THE CITY MANAGER'S CONTINGENCY ACCOUNT NO. 001-1003-512.59-00 PROJECT NO. M97903 (3) P.R. No. 21447 — A Resolution Approving A Lease Purchase Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Meathead Truddng, LLC In The Highway 73 Business Paris For 5.865 Acres At A Cost Of $900.00 Per Month The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Doucet, seconded by Councilmember Scott and carried, Proposed Resolution No. 21447 was adopted, with documentation added, becoming Resolution No. 20-193. Voting Yes: Mayor Pro Tern Moses; Councilmembers Scott, Kinlaw, Doucet and Frank. Voting No: None. The caption of Resolution No. 20-193 reads as follows: RESOLUTION NO. 20-193 A RESOLUTION APPROVING A LEASE PURCHASE AGREEMENT BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND MEATHEAD TRUCKING, LLC IN THE HIGHWAY 73 BUSINESS PARK FOR 5.865 ACRES AT A COST OF $900.00 PER MONTH City Council Minutes Regular Meeting —June 9, 2020 5 A. Ordinances (1) P.O. No. 6872 — An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(b) Of The Texas Government Code The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Doucet, seconded by Councilmember Frank and carried, Proposed Ordinance No. 6872 was adopted becoming Ordinance No. 20-54. Voting Yes: Mayor Pro Tem Moses; Councilmembers Scott, Kinlaw, Doucet and Frank. Voting No: None. The caption of Ordinance No. 20-54 reads as follows: ORDINANCE NO. 20-54 AN ORDINANCE EXTENDING THE DECLARATION OF DISASTER PURSUANT TO §418.108(B) OF THE TEXAS GOVERNMENT CODE (2) P.O. No. 6873 — An Ordinance Of The City Of Port Arthur Amending Chapter 70, Parks And Recreation, Article II Conduct In Public Parks, Section 60 Traffic To Provide For The Regulation Of Vehicles In Public Parks Within The City Limits; Providing A Penalty For Violation By Fine Not To Exceed $500.00, Effective Date And For Publication The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Doucet, seconded by Councilmember Scott and carried, Proposed Ordinance No. 6873 was adopted becoming Ordinance No. 20-55. Voting Yes: Mayor Pro Tem Moses; Councilmembers Scott, Kinlaw, Doucet and Frank. Voting No: None. The caption of Ordinance No. 20-55 reads as follows: ORDINANCE NO. 20-55 AN ORDINANCE OF THE CITY OF PORT ARTHUR AMENDING CHAPTER 70, PARKS AND RECREATION, ARTICLE II CONDUCT IN PUBLIC PARKS, SECTION 60 TRAFFIC TO PROVIDE FOR THE REGULATION OF VEHICLES IN PUBLIC PARKS WITHIN THE CITY LIMITS; PROVIDING A PENALTY FOR VIOLATION BY FINE NOT TO EXCEED $500.00, EFFECTIVE DATE AND FOR PUBLICATION VIII. ADJOURNMENT OF MEETING Upon the motion by Councilmember Doucet, seconded by Councilmember Scott and carried unanimously, the City Council adjourned their meeting at 7:09 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR THURMAN 'BILL" BARTIE City Council Minutes Regular Meeting — June 9, 2020 6 ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD June 9, 2020. APPROVED: . City Council Minutes Regular Meeting - June 9, 2020 7