HomeMy WebLinkAboutPR 14604: ARCENEAUX & GATES - ENGINEERING SERVICES ON HWY 87 WATER PROJECTMEMO~;ANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Stephen Fitzgibbons, City Manager
FROM: Kelly Eldridge, Director of Utility Operations ~`~f ~J
DATE: Mazch 5, 2008 d
SUBJECT: Proposed Resolution No. 14604
RECOMMENDATION
I recommend the approval of Proposed Resolution No. 14604 authorizing the City Manager to
negotiate a contract with Arceneaux & Gates Consulting Engineers, of Port Arthur, Texas for
engineering services related to the State Highway 87 South Water System Improvements Project.
BACKGROUND
The City advertised a Request for Qualifications on Febniary 3 & 10, 2008 and received Statements
of Qualifications on February 20, 2008 from five respondents. These submittals were reviewed by
City staff and our consultant from Cazl R. Griffith & Associates, Inc., and scored using out published
evaluation criteria for technical proposal, timetable of design phase, and project record/ability. Our
consultant recommends the highest scorer, Arceneaux & Gates Consulting Engineers, for
engineering services on this project.
BUDGET/FISCAL EFFECT
The Economic Development Administration has approved a $1,000,000 grant (design &
construcfion) for this project.
STAFF/EMPLOYEE EFFECT
City staff will monitor this engineering contract.
SUMMARY
I recommend the approval of Proposed Resolution No. 14604 authorizing the City Manager to
negotiate a contract with Arceneaux & Gates Consulting Engineers, of Port Arthur, Texas for
engineering services related to the State Highway 87 South Water System Improvements Project.
P. R No.14604
03/05/08
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
NEGOTIATE A CONTRACT WTTH ARCENEAUX & GATES
CONSULTING ENGIlVEERS FOR ENGINEERING SERVICES RELATED
TO THE STATE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS
PROJECT.
WHEREAS, the City is experiencing industrial expansion along State Highway 87 South
between the West side and Sabine Pass, which will place excessive demands on our existing water
system infrastnxcture;and,
WHEREAS, Arceneaux & Gates Consulting Engineers performed a water distribution
system study to determine and better define the need for water system improvements in order to
serve these facilities while maintaining service to the Sabine Pass area; and,
WHEREAS, the City has applied for and accepted a grant from the United States Economic
Development Administration for such needed water system improvements; and,
WHEREAS, the City of Pore Arthur has received qualification statements from five (5) firms
concerning engineering services related to the State Highway 87 South Water System Improvements
Project; and,
WHEREAS, the City's EDA grant administrator, Cazl R. Griffith & Associates, Inc.,
reviewed such statements scoring each using the published Evaluative Criteria, finds that Arceneaux
& Gates Consulting Engineers has the highest rating and recommends same to perform the necessary
engineering on this project (See Exhibit "A"); NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the City Manager of the City of Port Arthur is hereby authorized and directed to
negotiate a contract on behalf of the City of Port Arthur, with a contract amount not to exceed the
P. R. No. 14604
03/05/08
Page 2
prevailing rates normally in effect for registered professional engineering contracts in the State of
Texas; and,
THAT. a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
REAID, ADOPTED AND APPROVED THIS day of , 2008 at a
Regulaz Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councihnembers
NOES:
ATTEST:
City Secretary
APPROVED FOR ADMINISTRATION:
Stephen Fitzgibbons
City Manager
Debris Prince, Mayor
~-~ f
Kelly El dge
Director of Utility Operations
APPROVED AS TO FORM:
___L~~ d 2y9;~,.~.~
Mark Sokolow
City Attorney
EXHIBIT A
C~uu. R. GxiFFrrx & ASSOCIATES, INC.
Strategic support to business, industry and government
Mazch 6, 2008
Mr. Kelly Eldridge
City of Port Arthur
P. O. Box 1089
Port Arthur, Texas 77641
Dead Mr. Eldridge:
As you know, we met yesterday to evaluate Statements of Qualifications submitted by engineering
firm's in response to the City's Request For Qualifications for the EDA-funded waterline
extension project.
Texas law prohibits a public entity from selecting professional engineer on the basis of a "bid;"
rather, the law requires selection based on qualifications. A negotiation phase follows this
qualification-based selection.
Our work yesterday evaluated the qualifications on the three criteria published in the RFQ,
including: 1) technical proposal (10%); 2) timetable of design phase (40%); and, 3) project
record/ability (50%).
The City received five responses, which were ranked as follows:
1. Arceneaux & Gates 37.3
2. PBS&J 32.4
3. CDM 30.0
4. Stazco 9.4
5. Chow Lazer 0.0 (not responsive to RFQ)
Based on the results of our evaluation, I recommend the City initiate negotiations with Arceneaux
& Gates.
Best Regazds,
ohn o son
CARL . GRIFFITH & ASSOCIATES, INC.
2901 TurOe Creek Drive, Suite 101
P°ri Arthur, Texas 77642-8077
409.722.5100
facsimile 409.722.5101
vww.cerlrgrrffith. c°m