HomeMy WebLinkAboutC. PURCHASE OF SIX COPIERS City of Port Arthur, Texas
Mayor and City Council Communication
PAGE
Date SUBJECf:
[Recommendafion to approve the purchase of five copier s in the amount of
$46,090 through the State of Texas Page I of I
REC oMMENDATI.ON~:
We recommend that the City Council approve the purchase of six copiers from the Minolta Corporation through the State
of Texas same as the Cooperative Purchasing Network (TCPN) in the amount of $38,980 plus the maintenance cost of
$7,110 totaling $46,090.
BACKGROUND:.
The copiers in the Purchasing Department, Police Field Operations, 2nd Floor Annex, 3rd Floor, and 1st Floor Annex, and
the Library are experiencing repeated breakdowns and continuous paper jamming. Last year the City purchased the same
copier from Better Business Machines instead of the state contract at a price of $7,247. We are recommending the same
copier at a price of $6,942 through the State of Texas. This is a quality machine that the City is highly satisfied with and
will be ideal for the City departments. This brand of copier is capable of handling the high volume of work. Purchasing
does not believe the bidding process will provide a lower cost based on discussions with Better Business Machines.
Vendors can not match the maintenance contract price that the State contract provides. The Library will purchase the
Minolta DI351. it will be the coin operated copier used bY the public-
Company Model Quantity Price Maintenance Cost Total
Minolta Corporatiot~ DI450 5 $6,942 each $1,240 each -$40,910
Minolta Corporation DI351 1 $4,270 each $ 910 each $ 5,180
BUDGET/FISCAL EFFECT:
Funds were approved in the 2002-2003 Budget for the purchase of copiers. The amount budgeted for the purchase of
these six copiers is $42,500 in Account # 625-1801-515.92-00. The City will save $3,520. Funds for the maintenance
contracts are available in purchasing account 001-1033-515.42-00.
STAFFING/EMPLOYEE EFFECT:
None
SUMMARY:
We recommend that the City Council approve the purchase of six copiers from the Minolta Corporation through the Statt
of Texas in the amount of $38,980 plus the maintenance cost of $7,110 totaling $46,090.
~BECCA UNDERHILL, FINANCE DIRECTOR
pREpARED BY: CW
APPROVED BY
CITY MANAGER
DISPOSITION BY COUNCIL
APPROVED
OTHER (DESCRIBE)
PROCESSED BY
CITY SECRETARY
DATE