HomeMy WebLinkAboutPR 21429: APPROVING CONTACT WITH MCINNIS CONSTRUCTION, INC. REPAIRS TO DEPARTMENT CLUB Memorandum
City of Port Arthur, Texas
Robert A. "Bob"Bowers Civic Center
To: The Honorable Mayor and City Council
Through: Ron Burton,City Manager
From: Adam J Saunders,Civic Center Dir
RE: Proposed Resolution No. P.R. 21429
REQUEST:
The Department Club at 1924 Lakeshore Drive is in need of repair and maintenance. In March, 2019 the
Council passed Res 19-108 and in December, 2019 the Council passed Res 19-560. These two
Resolutions were for Architectural fees and Asbestos, lead and mold abatement. These activities are
Phase I of the repairs and maintenance. At the June 9, 2020 Council Meeting, City Council approved PR
21411 for Phase II of the repairs and maintenance.
It was determined,after the bid for Phase II was received,that leveling the building was needed. Because
this was determined after the bids were received, the leveling would need to be a change order. The cost
of this Change Order#1 is $7,370.00. The total amount of Phase II is $231,370.00, which includes this
Change Order#1. Due to the historical nature of the building and the requirements related to this status,
the contractor needs to do the leveling.
Change Order #1 will be paid from the Hotel Occupancy Tax account. McInnis Construction, Inc. of
Silsbee will perform the work for a cost of$7,370.00. Funds available in hotel tax account 140-1405-
551.59-00.
ANALYSIS/CONSIDERATION:
There are a lot of needed repairs at the building. Phase I has been performed. Phase II is the next step in
the repairs and restoration of the Department Club. Change Order#1 to the Phase II repairs is needed to
level the building.
RECOMMENDATION
A resolution authorizing the City Manager to enter into an agreement with McInnis Construction, Inc. of
Silsbee for Change Order#1 to Phase II repairs and maintenance of the Department Club in the amount of
$7,370.00.
BUDGETARY AND FISCAL EFFECT
Funds available in hotel tax account 140-1405-551.59-00 Project M97910
STAFFING EFFECT
None
PO 21429
P.R. No. 21429
07/08/2020 AJS
PAGE 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND MCINNIS CONSTRUCTION, INC. OF
SILSBEE, TEXAS FOR PHASE II REPAIRS TO THE DEPARTMENT
CLUB THAT INCREASES THE CONTRACT AMOUNT BY $7,370.00 TO
A NEW CONTRACT AMOUNT OF $231,370.00. FUNDS AVAILABLE IN
ACCOUNT 140-1405-551.59-00 PROJECT M97910 (HOTEL OCCUPANCY
TAX FUNDS.)
WHEREAS,the City Council approved Resolution No. 20-191 at the June 9, 2020
Council Meeting, an agreement with McInnis Construction of Silsbee, Texas for Phase II repairs
to the Department Club in the amount of$224,000.00; and
WHEREAS, it has been determined that the building is in need of leveling and McInnis
Construction of Silsbee, Texas has submitted Change Order No. 1 in the amount of$7,370.00
bringing the total for the project to $231,370.00; and
WHEREAS,approval of Change Order No. 01 is deemed an appropriate action.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Manager is hereby authorized to execute Change Order No.
1 with McInnis Construction, Inc of Silsbee, Texas for Phase II repairs at the Department Club, in
substantially the same form as attached hereto as Exhibit"A".
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
PO 21429
READ, ADOPTED, AND APPROVED,this day of July, 2020, A.D., at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman"Bill"Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
AP 'ROVED AS TO FORM:
.� / U ,�� / /, ' i /
alecia Tize o, City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
APPROVED AS TO FUND AVAILABILITY:
ckGl_k_d
Kandy DaAg, Clifton Williams, CPPB
Interim Director of Finance Purchasing Manager
PO 21429
CHANGE ORDER
PROJECT: Federated Women's Club CHANGE ORDER NO: 1
CONTRACTOR: McInnis Construction DATE: 03.31.20
675 South 40'St. ARCHITECT'S PROJECT NO.: 1839
Silsbee,Texas 77656 CONTRACT DATE: 03.31.20
CONTRACT FOR: Renovation
This Contract is changed as follows:
Leveling of Federated Women's Club
Home Works Etc.Bid $7,370.00
TOTAL:
• $7,370.00
"See attached breakdown
Not valid until signed by the Owner,Architect,and Contractor.
The original Contract Sum was . $224,000.00
Net change by previously authorized Change Orders . ........... ... .......$00
The Contract Sum prior to this Change Order was $224 000.00
The Contract sum will be increased by this Change Order in the amount of .. . ...... . .. ... ... .........$7,370.00
The new Contract Sum including this Change Order will be $231,370.00
The Contract Time will be increased by zero(00)days.
The date of Substantial Completion as of the date of this Change Order therefore is Date on Notice to Proceed.
NOTE: The summary does not reflect changes in the Contract Sum or Contract Time which have been authorized by
Construction Change Directive.
The LaBiche Architectural Group McInnis Construction,Inc. City of Port Arthur
7999 Gladys Avenue, 'uite 101 675 South 4th Street 3401 Culture Ctr.Dr.
Beaumont,T- as 7 •: Silsbee,Texas 77656 Port Arthur,Texas 77642
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