HomeMy WebLinkAboutPR 21454: APPROVAL OF CONTRACT WITH AQUA-METRIC FOR PURCHASE OF LARGE METERST
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Texas
INTEROFFICE MEMORANDUM
Date: July 2, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Donald G. Stanton, Interim Director of Water Utilities
RE: PR 21454—Large Meter Contract with Aqua-Metric Sales Company
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to enter
into a one-year contract with Aqua-Metric Sales Company of Selma, Texas for purchase of
large meters.
Background:
City of Port Arthur has standardized on the use of Sensus Meters for our large commercial
meters. These large Sensus meters offer a superior product that is routinely less expensive in
many applications. Aqua-Metric Sales Company is the only Texas distributor for Sensus
meters and should be considered a sole source. Fire service meters measure the amount of
water used through fire suppression and/or fire sprinkler systems. In certain large applications,
they can be used for normal water consumption. This award establishes unit prices for various
large Sensus meters. Aqua-Metric Sales Company has provided current Not-to-Exceed (NTE)
quotes below for such Sensus meters:
Item Unit Price
3"Omni T2 Turbo meter, flanged w/test plug $ 1,003.20
3"Omni C2 compound AMR meter, flanged $ 1,436.16
4" Omni T2 Turbo Meter $ 1,924.71
4"Omni C2 compound AMR meter, flanged $ 2,472.36
"Remember,we are here to serve the Citizens of Port Arthur"
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4"Omni F2 Meter Compact $ 5,560.73
6" Omni C2 compound AMR meter, flanged $ 4,248.69
6" Omni F2 Meter Compact $ 7,390.95
8" Omni C2 Compound Meter $ 6,845.04
8" Omni F2 Meter Compact $11,050.40
10" Omni F2 Meter Compact $15,793.40
3"Fire Hydrant turbo meter w/backflow preventer $ 1,524.56
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, (a) (7) (D), captive replacement parts or components for equipment.
Budget Impact:
The total budgetary impact for these meters is not to exceed $280,000.00. They are budgeted
items and will come from account no. 410-1253-532.35-00, Water System Maintenance.
Meters will be purchased on an as needed basis between Fiscal Year 2020 and Fiscal Year
2021.
Recommendation:
It is recommended that City Council approve PR 21454, allowing the City Manager to enter
into a one-year contract with Aqua-Metric Sales Company for the purchase of large meters.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 21454
7/2/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT FOR THE PURCHASE
OF SENSUS METERS FOR THE WATER UTILITIES
OPERATIONS DEPARTMENT WITH AQUA-METRIC
SALES COMPANY OF SELMA, TEXAS IN A NOT TO
EXCEED AMOUNT OF $280,000.00, SPANNING FISCAL
YEAR 2020 AND FISCAL YEAR 2021. FUNDS ARE
AVAILABLE IN WATER UTILITIES OPERATIONS
ACCOUNT #410-1253-532.35-00 (WATER SYSTEM
MAINTENANCE).
WHEREAS, Water Utilities Operations Department routinely installs and replaces water
meters throughout the City; and,
WHEREAS, the City Standard for water meters includes those manufactured by Badger
Meter and Sensus; and,
WHEREAS, Sensus sells its product through distributors exclusive to geographic areas;
and,
WHEREAS, the current distributor and sole supplier for our area is Aqua-Metric Sales
Company of Selma, Texas (Exhibit"A"); and,
WHEREAS, meters will be purchased on an as needed basis between Fiscal Year 2020
and Fiscal Year 2021; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022,General Exemptions(A)(7)(D),captive replacement parts or
components for equipment.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
P. R. No. 21454
7/2/20 bw
Page 2 of 3
THAT, City Manager of City of Port Arthur is hereby authorized and directed to execute,
on behalf of City of Port Arthur, a contract to purchase water meters between City of Port Arthur
and Aqua-Metric Sales Company, in a not to exceed amount of$280,000.00, in substantially the
same form as attached as Exhibit"B"; and,
THAT, funding for this purchase is provided for in Water Utilities Operations budget;
and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2020 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor •
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
•
Sherri Bellard Val Tizen��
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton Donnie Stanton
City Manager Interim Director of Water Utilities
P. R. No. 21454
7/2/20 bw
Page 3 of 3
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
4K C.:\ 'N- \\__.\r. 0 CA./\- -1)
Kandy Daniel
Interim Director of Fi ce
Clifton Williams, CPPB
Purchasing Manager
Exhibit "A"
(Sole Source letter)
Jim Grillo
Sensus USA, Inc SE^' ASVS
Mid-West Director of Sales xylem b-an,
612-867-3283
jim.grillo@xyleminc.com
January 27, 2020
To Whom It May Concern:
Sensus USA, Inc is pleased to announce that Aqua Metric of Selma, TX is the
exclusive Authorized Distributor of Sensus products and Value Added Reseller (VAR)
for Sensus Services such as SaaS in the territory of Central, East and South Texas and
the state of Louisiana.
Please contact Aqua Metric for all of your Sensus needs. Purchasing Sensus products
and services from the authorized distributor for your area ensures that your products will
be properly supported and warranted.
We look forward to the opportunity of providing your firm with quality water
measurement equipment and support in the near future. Please feel free to contact me
at jim.grillo(c�xyleminc.com regarding this or any other matter.
Sincerely
- I".
James C. Grillo
Mid-West Director of Sales
Sensus USA, Inc
Exhibit "B"
(Contract_
PURCHASING CONTRACT
AGREEMENT FOR SENSUS METERS
THIS AGREEMENT is made this the of , 2020, by and
between an individual, firm, partnership or corporation, Aqua-Metric Sales Company, of
Selma, Texas, hereinafter called "Vendor", and City of Port Arthur, a municipal
corporation organized under the laws of the State of Texas, hereinafter called the "Owner"
or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions, and
agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year from the date that it is
signed by the City unless sooner terminated under the provision hereof. The City can
terminate this contract at its convenience which includes, but not limited to, funding not
being available in any budget cycle with thirty (30) days written notice.
2. The Vendor will provide SENSUS Meters, as delineated and submitted in
their proposal dated June 16, 2020.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
SENSUS Meters
4. The Vendor agrees to deliver all materials on an as-needed basis during
the term of this contract, in a not-to-exceed maximum amount of $280,000.00 in the unit
prices as stated the proposal dated June 16, 2020.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications/Proposal
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in two (2) copies each of which shall be
deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2020.
WITNESS: CONTRACTOR:
Aqua Metric Sales Company
SIGNED AND AGREED to on the day of , 2020.
ATTEST: CITY OF PORT ARTHUR:
Sherri Bellard, City Secretary Ron Burton, City Manager
Aqua SQA
gMetric
June 16,2020
Kelsey VanCleave
16914 Alamo Parkway Bldg 2*Selma,TX 78154
Phone:(210)967-5300•Fax:(210)967-6305
Email:kelsey.vancleave@aqua-metric.com
www.aqua-metric.com
Quote for City of Port Arthur
Attention Lonnie Linden
Address 111 H.O.Mills Bvd.
City,State,ZIP Port Arthur,Texas 77640
Phone: (409)983-8562
Email: lonnie.linden@portarthurtx.gov
Quantity Description Unit Price Extended
1 5/8"x 3/4"SRII Meter with TRPL Encoded Itron ILC Register USG $140.64 $140.64
1 1"SRII Meter with TRPL Encoded Itron ILC Register USG $216.73 $216.73
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $436.41 $436.41
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $440.68 $440.68
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $600.26 $600.26
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $604.54 $604.54
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 30 OMNI T2 Turbo Meter with Itron Inline Connector USG $1,003.20 $1,003.20
1 3"OMNI C2 Compound Meter with Itron Inline Connector USG $1,436.16 $1,436.16
1 4"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,924.71 $1,924.71
1 4"OMNI C2 Compound Meter with Itron Inline Connector USG $2,472.36 $2,472.36
1 4"OMNI F2 Compact Fire Service Meter with Itron ILC USG $5,560.73 $5,560.73
1 6"OMNI C2 Compound Meter with Itron Inline Connector USG $4,248.69 $4,248.69
1 6"OMNI F2 Compact Fire Service Meter with Itron ILC USG $7,390.95 $7,390.95
1 8"OMNI C2 Compound Meter with Itron Inline Connector USG $6,845.04 $6,845.04
1 8"OMNI F2 Compact Fire Service Meter with Itron ILC USG $11,050.40 $11,050.40
1 10"OMNI F2 Compact Fire Service Meter with Itron ILC USG $15,793.40 $15,793.40
1 3"OMNI H2 Fire Hydrant Meter w/Techno-Check Valve,Sensus Encoded Register and Couplings $1,524.56 $1,524.56
This quotation on the product and services named,may be subject to the conditions noted below:
1.Net 30 Days to Pay
2,Freight Allow on orders over 510,000
3.All quotes are valid until 09/30/20
4.Return product may be subject to 25%restocking fee