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Home My WebLink AboutPR 21462: APPROVAL TO PURCHASE UNINTERRUPTIBLE POWER SUPPLY FOR 9-1-1i INTEROFFICE MEMORANDUM Date: 7/21/2020 To: The Honorable Mayor and City Council Through: Ronald Burton, Interim City Manager From: Fay Young, Information Technology Director RE: Proposed Resolution No. 21462—Uninterruptible Power Supply for 9-1-1 Introduction: The intent of this request is to seek the City Council's authorization for the City Manager to purchase an uninterruptible power supply (UPS) for the 9-1-1 Communications Center located in the Police Department. The SETRPC 9-1-1 Network will reimburse the $36,798.94 required to purchase the UPS and will pay for the installation costs. Funds are available in Police Account 001-1101-521.72-00. Background: The building that houses the public safety departments is experiencing power issues. The issues are related to an uninterruptible power supply (UPS)that is not adequate for the electrical requirements of the devices that support critical areas such as the 9-1-1 Communications Center. Recommendation: It is recommended that City Council authorize the City Manager to purchase a UPS in the amount of$36,798.94. The SETRPC 9-1-1 Network will reimburse the $36,798.94 and pay for the installation. Funds are available in Police Account 001-1101-521.72-00. P.R. NO. 21462 FY 7/21/2020 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE AN UNINTERRUPTIBLE POWER SUPPLY FOR THE POLICE DEPARTMENT'S 9-1-1 COMMUNICATIONS CENTER FROM SOLID IT NETWORKS THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM IN THE AMOUNT OF $36,798.94, WITH SAID PURCHASE TO BE REIMBURSED BY SETRPC 9-1-1 NETWORK. FUNDING IN THE POLICE DEPARTMENT ACCOUNT NO. 001-1101- 521.72-00. WHEREAS, the 9-1-1 Communications Center provides a critical service to the community; and WHEREAS, the current uninterruptible power supply (UPS) is inadequate for the electrical power needs of devices required to support the 9-1-1 services; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Texas Buyboard; and, WHEREAS,Solid IT Networks can provide the required UPS in the amount of$36,798.94 through the BuyBoard Cooperative Purchasing Contract 579-19; and WHEREAS,SETRPC 9-1-1 Network will reimburse the cost of the uninterruptable power supply(UPS)and pay for the installation cost; and WHEREAS, the specifications of the uninterruptable power supply (UPS) are attached as "Exhibit A"; and WHEREAS, the letter of intent from the SETRPC 9-1-1 Network to reimburse the Port Arthur Police Department for the cost of the uninterruptable power supply (UPS) and pay for the installation costs is attached as"Exhibit B". NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. NO. 21462 FY 7/21/2020 Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the City Manager to purchase an uninterruptable power supply (UPS) from Solid IT Networks through the Buyboard Cooperative Purchasing Program in the amount of$36,798.94. Funds available in Police Department account 001-1101-521.72-00. Quotes and letter of intent from SETRPC 9-1-1- Network to reimburse the cost of the UPS and to pay for the installation are attached as"Exhibit A"and"Exhibit B". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of July, A.D. 2020 at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 4 (lAra--12 0-it but/4 as Val Tizen•(ity Attorney P.R. NO. 21462 FY 7/21/2020 APPROVED FOR ADMINISTRATION: Ronald Burton Clifton Williams City Manager Purchasing Manager iitcw/yuy, Fay Yo g Information Technology Director APPROVED AS TO AVAILAB ITY OF FUNDS: *() „6)<— Kandy Daniel Interim Director of Finance P.R. NO. 21462 FY 7/21/2020 Exhibit A Ncr Solid I T Contact: Phone: Kim Grenier 346-229-2435 1, Networks Email: kgrenier@soliditnetworks.com Web: http://www.solidit.com PREPARED FOR: DATE NUMBER VER Port Arthur Police Dept 06/17/2020 016838 1 Jeff Wilmore 645 4th Street Port Arthur, TX 77640 PROJECT jwilmore@setrpc.org Liebert APS-BuyBoard 579-19 Liebert APS ITEM DESCRIPTION LIST PRICE QTY TOTAL APSEBCCBLI M One(1) Liebert APS Model AS6D1NCYHNNXBFK rated at $52,524.57 $36,241.95 1 $36,241.95 20 kVA/18.0 kW with 21 minutes backup time. Each System is comprised of the following features/accessories: • On-line double conversion design with a true sine wave output • N+x parallel redundancy to provide a fault tolerant network of power protection for continuous systems availability • Quoted model is configured Non-redundant • Input and output noise suppression • Main input, output, and internal maintenance breaker • Input power factor 0.99 • 6 hour battery recharge time to 90% capacity • Fault tolerant microprocessor-based control and monitoring • Low voltage distortion output inverter • Flame-retardant, Sealed valve regulated batteries • LCD display module with mimic diagram of power flow and provides digital metering, event logging, user customize-able set points(low battery alarm, battery test, auto-restart delay, display language) • All modules are hot-swappable to provide maximum system flexibility and availability • Casters and leveling feet • WEEE, REACH, and RoHS(6 by 6) compliant • Integral output distribution providing None outlets • Integral output distribution providing None outlets • Units are capable of rack mounting with optional rack mounting kit • UPS frame is designed for maximum of 20 kVA,240/120V,60 Hz, L-L-N-PE • UL 1778 4th Edition, c-UL, Listed Optional Equipment: Matching Battery Cabinet(s)to house the Intelligent Battery modules in order to provide the required back-up time; 1/4 Solid IT Networks, Inc. 16507 Hedgecroft, Ste 100 Houston, TX 77060 T Solid I T Contact: Phone: 346-229-r ) Networks Email: kgrenier@soliditnetworks.com Web: http://www.solidit.com Liebert APS ITEM DESCRIPTION LIST PRICE QTY TOTAL . (1) External Battery Cabinet(s). Model Number AS7EBC5CCUBXC3J . (1); P/N: APSEBCCBLI M; 1 meter Pluggable Battery Cable(s)for connection between the External Battery cabinets and/or the Liebert APS UPS cabinet. . (1) External Maintenance Bypass Cabinet; Model Number NMBHW81, rated for 20 kVA. 125A . MBC is designed for wall mounting • MBC is UL, cUL Listed . Isolating switch controls input power to UPS . Terminal blocks for hardwired input and output . Spring loaded, high speed manual transfer switch • Power indicators . Support for lockout/tagout programs • Unit dimensions: 26" H x 19" W x 12" D . Unit weight: 50 lbs • One (1) IS-UNITY-SNMP: IntelliSlot Unity Card. The card manages a wide range of operating parameters, alarms and notifications, transmitting data over the network. . UPS System Services Include: Start-up service includes one site trip by a Liebert Services customer engineer after the unit has been installed. The site trip includes the following services for each system: non-powered inspection, unit electrical and operational checkout, full parts and labor for any work required on the unit, and basic customer operation training. Start-up also provides the customer with a guaranteed 6 hour on-site response for emergency service and includes onsite labor, parts, and travel for the full two-year warranty period. Warranty Inspection Start-Up to be provided on a 7 day by 24 hour basis ILiebertAPSSubtotal $36,241.95 Shipping ITEM DESCRIPTION LIST PRICE QTY TOTAL Shipping Estimated Freight $696.24 $556.99 1 $556.99 !Shipping Subtotal $556.99 2/4 Solid IT Networks, Inc. 16507 Hedgecroft, Ste 100 Houston, TX 77060 Tr Solid I T Contact: Phone: Kim Grenier 346-229-2435 IFtttTetworks Email: kgrenier@soliditnetworks.com Web: http://www.solidit.com Quote Totals SECTION TOTAL Liebert APS $36,241.95 Shipping $556.99 Additional Taxes or shipping charges may apply. Payments by credit card will be subject to an Total $36,798.94 additional 4%processing fee.Manufacturer and Distribution warranty,cancellation,and return policies will apply.Please note that pricing data is updated frequently and may change without notice. Solid IT Networks,Inc.asserts the information submitted in connection with this quotation is confidential,and if released,may give advantage to a competitor,and therefore should not be disclosed to third parties. In addition,Solid IT asserts the information submitted contains internal proprietary methods in preparing the network configuration and implementation of the work and also may constitute trade secrets which should not be disclosed. Signature Date 3/4 Solid IT Networks, Inc. 16507 Hedgecroft, Ste 100 Houston, TX 77060 "r Solid I T Contact: Kim Grenier Phone: 346-229-2435 )))) Networks Email: kgrenier@soliditnetworks.com Web: http://www.solidit.com ¶ Note Tariffs on products imported from certain foreign countries are being imposed at this time. Additional tariffs may be implemented. This may result in higher list prices on affected SKUs. We will be working closely with our networking manufacturers to try to minimize the effect for our customers. Note that we do not have control over product availability,import issues or border delays and this may result in orders being received after tariffs are increased and hence additional costs. We recommend that orders be processed ASAP. 4/4 Solid IT Networks, Inc. 16507 Hedgecroft, Ste 100 Houston, TX 77060 P.R. NO. 21462 FY 7/21/2020 Exhibit B ETRPC 0. 2020 Chief Tim Duriso Port Arthur Police Department 645 4`I' Street Port Arthur, TX 77640 Dear Chief Duriso: The 9-1-1 Network has funding to assist the Port Arthur Police Department with the purchase of a new Uninterruptible Power Supply to provide emergency power to the 9-1-1 Communications Center. These funds are available on a reimbursement basis. Your agency will need to purchase the uninterruptible power supply, following your department's procurement policy, and submit documentation to the 9-1-1 Network for reimbursement. The Network NN ill need a letter from your agency asking for reimbursement. a copy of the invoice and a copy of your cancelled check. Once this documentation is received, we will process payment during the next payable cycle which is the 151h and 31" of each month. In addition to the funds for the uninterruptible power supply.the Network will provide additional funds for the installation. These installation costs will be billed directly to the 9-1-1 Network by the electrical contractor Jefferson Electric. Should you have questions or need more information, please contact me or Jeff Wilmore at 409-724- 1911. Sincerely. L ',� Pete De La Cruz Director 9-1-1 Emergency Network Cc: Fay Young President-Rebecca Ford,Bevil Oaks 11•'VP-Mary Adams,Kountze 12^(1 VP-Tern Gauthier,Bridge City 3rd VP-Michael Si negal,Jefferson County I Treasurer-Wayne McDaniel,Hardin County I Secretary-Johnny Trahan,Orange County Executive Director-Shanna Burke 2210 Eastex Freeway Beaumont,Texas 77703-4929 (409)899-8444 I(409)347-0138 fax J, c(idsctrpc.urse I http://www.setrpc.org