HomeMy WebLinkAboutPR 21486: APPROVAL TO PURCHASE TRASH TRUCK 4,1
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INTEROFFICE MEMORANDUM
Date: July 10, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. 21486—Purchase Trash Truck for Solid Waste Trash Division
Introduction:
Approval of Proposed Resolution No. 21486 authorizing the purchase of a 2021 Freightliner
M2-106 SRA trash truck from Houston Freightliner of Houston,Texas,through HGAC Contract
No. HT06-20, with a projected budgetary impact of$188,126.86. The City received insurance
proceeds from Texas Municipal League Insurance Risk Pool (TMLIRP) to replace unit#2280.
Background:
Ordinance No. 19-55 executed the settlement of an automobile physical damage claim in the
amount of$141,163.00 for unit#2280, a 2018 Freightliner trash truck due to a crack frame.
A quote was received from Houston Freightliner of Houston, Texas with HGAC pricing to
replace the above mentioned unit.
Budget Impact:
City funds are provided in account numbers 625-1801-533.92-00, Capital Reserve Equipment
Replacement Public Works Solid Waste Equipment.
Recommendation:
It is recommended that City Council to approve P. R. 21486, as discussed and/or outlined
above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.21486
07/10/20 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2021
FREIGHTLINER M2-106 SRA TRASH TRUCK FROM HOUSTON
FREIGHTLINER OF HOUSTON, TEXAS, THROUGH HGAC
CONTRACT NO. HT06-20 FOR THE PUBLIC WORKS SOLID WASTE
TRASH DIVISION, WITH A PROJECTED BUDGETARY IMPACT OF
$188,126.86; FUNDS ARE AVAILABLE IN THE CAPITAL RESERVE
EQUIPMENT REPLACEMENT PUBLIC WORKS SOLID WASTE
EQUIPMENT—ACCOUNT NO. 625-1801-533.92-00.
WHEREAS, the purchase of this unit would replace trash truck#2280 which received an
insurance claim due to damages to its frame, as stated Ordinance No. 19-55; and,
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 2021 Freightliner M2-106 SRA trash truck from Houston Freightliner
of Houston, Texas through HGAC cooperative pricing, for the Trash Division to replace unit
#2280; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission for the purchase contracts of the Commission; and,
WHEREAS, per Resolution No. 11-196,the City of Port Arthur entered into an interlocal
agreement for cooperative purchasing with the HGAC Buy Cooperative Purchasing Program;and,
WHEREAS,the 2021 Freightliner M2-106 SRA trash truck would be utilized in the Public
Works Solid Waste Trash Division in the removal of heavy debris and bulk waste throughout the
City; and,
WHEREAS, Houston Freightliner has provided a contract pricing worksheet, Exhibit"A"
for this equipment with HGAC Contract No. HT06-20; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P.R.21486
07/10/20 aw
THAT,the City Council authorizes the purchase of a 2021 Freightliner M2-106 SRA trash
truck from Houston Freightliner of Houston, Texas, through HGAC cooperative pricing, in the
amount of$188,126.86; and,
THAT, funding is available in the Capital Reserve Equipment Replacement Public Works
Solid Waste Equipment account no. 625-1801-533.92-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED this the day of _, A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Thurman"Bill" Bartie
Mayor
ATTEST: AP 'ROVED AS TO FORM:
Sherri Bellard Valecia 'i -no
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
Rc ( o',1c,, ,..6
Ron Burton Kandy Daniel
City Manager Interim Director of Finance
Alberto Elefano Clifton Williams
Director of Public Works Purchasing Manager
Exhibit A
771fGACBuy CONTRACT PRICING WORKSHEET Contract HTO6-20 Date 7 6/2020
For MOTOR VEHICLES Only No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying City of Port Arthur Contractor: Houston Freightliner
Agency:
contact Prepared Adam Neuse
Person: By:
Phone: Phone: 713-580-8148
Fax: Fax: 713-676-1603
Email: Email: adam.neuse@strhouston.com
Product D5 Description: 2021 Freightliner M2-106 SRA
Code:
A. Product Item Base Unit Price Per Contractor's I I-G:".0 Contract: 62072
B. Published Options- Itemize below - :attach additional sheet(s)if necessary- Include Option Code in description if applicable.
(Note: I'ahli;hed Options arc.options which \\ere ubnttttnd.�tnd priced in Contractor'sbid.)
Description i Cost Description Cost
B6.7 260 I-IP 660 LB FT TQ 3302 Dual West Coast Bright Finish Heated Mirror w Remote 215
Allison 3500 RDS Auto Trans 5033
•
DA-F-14.7-3 14.700 602
14,600 LB FR Suspension 39
RS-30-185 30,000 5452
Driver Controlled Differential Lock(One Axle) 551
7/16X3-9/16X11-1/8" Frame 120KSI 755
1/4"Inner Frame Rienforcement 775
261"Wheelbase 1228
Basic High Back Air Driver Seat 159 Heil Of Texas Paltinger M100L72 105646.86
2 Man Passenger Seat 144 Subtotal From Additional Sheet(s):
AM/FM Radio w Bluetooth 299 Subtotal B: 124554.86
C. Unpublished Options - Itemize below/attach additional sheet(s) if necessary.
(Note: Unpublished opi ions inc items;which were not submitted and priced in('omitrtctor's hid.
Description Cost Description Cost
Subtotal From Additional Sheet(s): 0
Subtotal C: 0
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit For this transaction the percentage is: 0%
Price plus Published Options(A+B).
.. .. ...........
U.:Total Cost:Before Any Applicable:Trade-Iii:/-Other Allowances f Discounts:(. A+g+ :::
Quantity Ordered: 1 X Subtotal of A+B+C: 186626.86 Subtotal D: 186626.86
E. H-GAC Order Processing Charge(Amount Per Current Policy).
Subtotal F: 1500
F.Trade Ins.Special Discounts/Other Aliowances/Freight/:Installation/\liscellaneous Charges
Description Cost Description ( nst
Subtotal F: 0
.. .............. .
Delis cry Date: C. Total Put-chase Price:(I +E+F) 188126.86