HomeMy WebLinkAboutPR 21506: REROUTING OF THE CENTRATE LINE WATER TREATMENT PLANT 0\111111 fr
City of —
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Texas
www.PortArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: July 24, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Donnie Stanton, Interim Director of Utilities
RE: P.R. 21506—Rerouting of the Centrate Line Water Treatment Plant
Introduction:
Staff is requesting City Council approve P.R. No. 21506, authorizing the rerouting of the
centrate line at the Water Treatment Plant by Shaver Construction d/b/a Silverback Services of
Jasper, Texas. Two (2) quotes were received (the third vendor failed to submit a bid), with
Shaver Construction d/b/a Silverback Services of Jasper, Texas being the lowest bidder with a
quoted amount of $26,755.00 which will be taken from Account No. 410-1252-532.42-00,
Equipment Maintenance.
Background:
Geosmin and 2-Methylisoborneol (MIB) are naturally occurring compounds that produce a
musty, earthy smell and taste in drinking water, however both compounds are not harmful at
levels present in drinking water.
Due to recent complaints of Taste and Odor in the Water Distribution System, specialized
testing was done at different areas at our Water Treatment Plant, and an extremely high
concentration of Geosmin and MIB was found at the Centrifuge centrate discharge area. The
centrate line at the Water Treatment Plant needs to be moved, due to the high presence of
Geosmin and MIB at its current location, to a different discharge point to reduce Taste and
Odor issues in the system. This construction will aid in the reduction of recent Taste and
Odor issues with drinking water.
Two (2) quotes were received (the third vendor failed to submit a bid), with Shaver
Construction d/b/a Silverback Services of Jasper, Texas being the lowest bidder with a
quoted amount of $26,755.00 which will be taken from Account No. 410-1252-532.42-00,
Equipment Maintenance.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
The projected cost for the rerouting of the centrate line is $26,755.00. Funding is available in
410-1252-532.42-00, Other Contractual Services. The Utilities Department is transferring
funds from Professional Services to the Building Improvement account.
Recommendation:
Staff is requesting City Council approve P.R. No. 21506, authorizing the rerouting of the
centrate line at the Water Treatment Plant by Shaver Construction d/b/a Silverback Services of
Jasper, Texas in the amount of$26,755.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 21506
07/24/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH SHAVER
CONSTRUCTION D/B/A SILVERBACK SERVICES OF
JASPER, TEXAS IN THE AMOUNT OF $26,755.00 FOR
REROUTING OF THE CENTRATE LINE AT THE WATER
TREATMENT PLANT, ACCOUNT NO. 410-1252-532.42-00,
EQUIPMENT MAINTENANCE.
WHEREAS,Geosmin and 2-Methylisoborneol(MIB)are naturally occurring compounds
that produce a musty, earthy smell and taste in drinking water; and,
WHEREAS, both compounds are not harmful at levels present in drinking water; and,
WHEREAS,due to recent complaints of Taste and Odor in the Water Distribution System,
specialized testing was done at different areas at our Water Treatment Plant; and,
WHEREAS, an extremely high concentration of Geosmin and MIB were found at the
Centrifuge centrate discharge area; and,
WHEREAS, the centrate line at the Water Treatment Plant needs to be moved, due to the
high presence of Geosmin and MIB at its current location, to a different discharge point to reduce
Taste and Odor issues in the system; and,
WHEREAS, three (3) quotes were requested and two (2) were received with one (1)
vendor failing to submit a quote (see Bid Tabulation attached hereto as Exhibit"A"); and,
WHEREAS, Shaver Construction d/b/a Silverback Services of Jasper, Texas submitted
the lowest quote with an amount of$26,755.00, with funding available in 410-1252-532.42-00,
Equipment Maintenance.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
P.R. No. 21506
07/24/20 bw
Page 2 of 3
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Manager is herein authorized to enter into a contract with
Shaver Construction d/b/a Silverback Services of Jasper, Texas for the rerouting of the Water
Treatment Plant centrate line in the amount of$26,755.00 from Account No. 410-1252-532.42-
00, Equipment Maintenance, in substantially the same form as attached hereto as Exhibit"B".
Section 3. That,a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED on this day of August, 2020, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
•
NOES:
Thurman"Bill" Bartie
ATTEST: Mayor
Sherri Bellard
City Secretary
AP VED AS TO FORM:
h-titrz-yd3
Val Tizeno
City Attorney
P.R. No. 21506
07/24/20 bw
Page 3 of 3
APPROVED FOR ADMINISTRATION:
AlOa * ''L-
Ronald Burton Donnie Stanton
City Manager Interim Director of Utilities
IAJA, ,
Kandy Daniel Clifton illiams, CPPB'
Interim Director of Finance Purchasing Manager
EXHIBIT "A"
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EXHIBIT "B"
CONTRACT FOR MOVING CENTRATE LINE AT
WATER PURIFICATION PLANT (1101 H.O. MILLS BLVD)
THIS AGREEMENT, made this of , 2020, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY", and Shaver Construction d/b/a
Silverback Services of Jasper, Texas, hereinafter called "CONTRACTOR".
WITNESSED: That, for and in consideration of, the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence the work required by the Contract Documents
upon Receipt of a Notice to Proceed. The work to be performed under this
Contract will be completed within 30 days of commencement.
2. During the term of this Contract, the CONTRACTOR will furnish at his own expense
all of the materials, supplies, tools, equipment, labor, and other services necessary
to connection therewith, excepting those supplies specifically not required of
CONTRACTOR in the Specifications.
3. The CONTRACTOR agrees to perform all the work described in the Specifications
and Contract Documents and comply with the terms therein for the prices as stated
in the attached bid/quote.
4. The term "Contract Documents" means and includes the following"
a. Agreement
b. Bid/Quote
c. Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of which
shall be deemed an original on the date first above written.
Signed on the day of , 2020.
OWNER:
City of Port Arthur
BY:
Ronald Burton
City Manager
ATTEST:
Sherri Bellard
City Secretary
Signed on the day of , 2020.
CONTRACTOR:
Shaver Construction d/b/a Silverback
Services
BY:
Print Name:
Title:
WITNESS:
Print Name:
Title:
Shaver Construction&Contracting Services,LLC dba
A44. SILVERBACK SERVICES
tigit 4108 US HWY 96 N
Jasper, Tx. 75951
409-384-2971
office@silverbackservices.net
Estimate# 988
Date 7/23/2020
Name/Address Ship To
City of Port Arthur
Project P.O. #
Description Units Hrs/Qty Rate Total
Scope of Work- Provide all materials,labor,and equipment to install 12"ductile iron
and C-900 piping as indicated in site walk including valves and fittings. Underground
pipe will be bedded per industry standard and tied in to the existing lift station.
Concrete surface will be restored to previous grade and quality upon completion of
piping portion of project.
Services 26755.00 26,755.00
Any changes from the original scope or any unforeseen delays at job site may cause a change
in prices.Change Order may be required.Sales Tax will be added unless an exemption form Subtotal $26,755.00
is provided.Estimated cost is good for 30 days.All invoices will be due and payable in
Jasper County Texas.Accounts not paid within terms are subject to a 1.5%monthly finance Sales Tax (8.25%) $0.00
charge.
Total $26,755.00
Customer Signature... Date: