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Home My WebLink AboutPR 21502: CONTRACT WITH SPAWGLASS BUILDING SERVICES, REPAIRS AT THE OLD ARMORY Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Adam J Saunders,Civic Center Dir RE: Proposed Resolution No. P.R. 21502 REQUEST: In July of 2019 Robogistics began leasing the City of Port Arthur owned Old Armory on 57" Street. The City is responsible for the structural maintenance of the main building and warehouse. This includes, but is not limited to, the roof of both buildings. The roofs of both buildings need repair with a full overlay of a new Duralast System roof. There is also a need to replace the failed side insulation of warehouse. All other work will be paid from the Hotel Occupancy Tax account. SpawGlass Building Services of Beaumont will perform the work for a cost of$199,364.18. Funds available in Special Purpose Acct 001- 1003-512-59-00 M12003 Armory Bldg. ANALYSIS/CONSIDERATION: As owner of the Old Armory that is leased by Robogistics, it is the responsibility of the City of Port Arthur to maintain the structural stability of the buildings, including the roof. The roofs of the main building and the warehouse have failed and need repair. SpawGlass Building Services of Beaumont, Texas price is through BuyBoard Cooperative Contract No. 520- 16 EZ 1 QC. RECOMMENDATION A resolution authorizing the City Manager to enter into an agreement with SpawGlass Building Services of Beaumont,Texas through BuyBoard Cooperative Contract No. 520- 16 EZ 1 QC for roof and insulation repairs at the Old Armory in the amount of$199,364.18. BUDGETARY AND FISCAL EFFECT Funds available in Special Purpose Acct 001-1003-512-59-00 M 12003 Armory Bldg. STAFFING EFFECT None PO 21502 P.R. No. 21502 7/22/2020 AJS PAGE 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SPAWGLASS BUILDING SERVICES OF BEAUMONT, TEXAS THROUGH BUYBOARD COOPERATIVE CONTRACT NO. 520 - 16 EZ 1QC FOR ROOF AND INSULATION REPAIRS AT THE OLD ARMORY IN THE AMOUNT OF $199,364.18. FUNDS AVAILABLE IN ACCOUNT 001-1003-512-59-00 M12003 ARMORY BLDG. WHEREAS, the Old Armory is owned by the City of Port Arthur and leased by Robogistics; and WHEREAS, it is the responsibility of the City of Port Arthur to maintain the structural stability of the buildings, including the roofs; and WHEREAS, the roofs of the main building and the warehouse have failed, along with insulation of the warehouse; and WHEREAS, the roofs need a complete overlay and the insulation replaced; and WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Buyboard, a purchasing cooperative, as an alternative to a formal bid process; and WHEREAS, per Resolution No. 02-341, the City entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"). WHEREAS, SpawGlass Building Services has a cooperative contract with Buyboard; and, WHEREAS, SpawGlass Building Services of Beaumont, Texas will do this work for $199,364.18; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct; Section 2. That, the City Manager is hereby authorized to enter into an agreement with SpawGlass Building Services of Beaumont, Texas for roof and insulation repairs at the Old Armory, in substantially the same form as attached hereto as Exhibit"A". PO 21502 Section 3. That,the funding for said agreement is $199,364.18. Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of August, 2020, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman"Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary AP 's' OVED AS TO FORM: , I ); kek„f Valecia Tiz: o, City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager APPROVED AS TO FUND AVAILABILITY: Kandy Daniel, Clifton' i liam�B Interim Director of Finance Purchasing Manager PO 21502 EXHIBIT "A" PO 21502 lSpawciass Building Services SpawGlass Building Services 350 Pine Street,Ste. 310-Beaumont,Texas 77701-Phone(409)681-4547 Answering Service-877-206-0944 Proposal Buy Board # 520 - 16 July 16,2020 Adam Saunders City of Port Arthur 3401 Cultural Center Blvd Port Arthur,TX 77642 Re: Main building roof overlay,Durolast system. SpawGlass Job No.: Address of Service: Armory Building Port Arthur,TX 77642 Dear Mr.Saunders, SpawGlass Construction Corp.is pleased to offer our proposal to perform the scope as described in the following inclusions: I. INCLUSIONS We have estimated: 1 Install pre-cut flute filler(insulation)into all lows of R-Panel-loose lay 2 Install 1/2" dens deck over flute filler 3 - inch disc with No.14 heavy duty fasteners thru 24 gauge metal panels(existing) 3 Install wood nailers around perimeter of roof edge and fasten thru purlins,with purlin fasteners8- inch on center 4 Mechanically attach 60 mil Durolast over densdeck with 2-inch seam plates and No.14 heavy-duty 5 Install pipe boots and weld to roof with caulk and pipe boots 6 Wall terminate with termination bar with anchor 12 inches on center and caulk bar and install 7 Install termination bar in gutter side and install new gutter straps 8 Install two-piece metal flashingon two rake edges and fasten cleat then snap on flashing. 9 Install temporary scaffold ladder for roof access(due to inability to properly tie off ladder) 10 Manufacturer inspection after completion, 15 year NDL warranty and Texas Windstorm Certificate 11 All labor, material, safety equipment, supervision, and payment& performance bond, insurance to complete the scope above Cost of Service $ 56,645.75 Sales Tax(8.25%) TAX EXEMPT Total Cost of Service $ 56,645.75 II. EXCLUSIONS 1)Any additional areas needing repair 2)State tax/ Bonding 3)Substrate/Structure Repair 4)Building permits by owner if required 5) Dumpsters 6)Anything that is not specifically included is specifically excluded. III. OWNER-SUPPLIED Dumpster Access to Work Area Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount. This offer is subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and security thereof. Note: This proposal is valid for thirty(30)days only. **CURRENT ROOF SYSTEM IS OUT OF WARRANTY** 7/16/2020 Michael Green Date Adam Saunders Date SpawGlass Construction Corp. City of Port Arthur sem Building Services SpawGlass Building Services 350 Pine Street,Ste.310-Beaumont,Texas 77701-Phone(409)681-4547 Answering Service-877-206-0944 Proposal Buy Board # 520 - 16 EZ 1QC June 12,2020 Adam Saunders City of Port Arthur 3401 Cultural Center Blvd Port Arthur,TX 77642 Re: Install 2" rigid insulation on exterior walls SpawGlass Job No.: Address of Service: Armory Building (Metal Building) Port Arthur,TX 77642 Dear Mr.Saunders, SpawGlass Construction Corp.is pleased to offer our proposal to perform the scope as described in the following inclusions: I. INCLUSIONS We have estimated: 1 Install rigid insulation pins(minimum 4 per 4'x8'sheet) 10 R-Value 2 Cut to fit 2"rigid insulation for all exterior walls 3 Install metal pins caps for rigid insulation 4 Remove all scope related trash and place in owner furnished dumpster. 5 All labor, material,safety equipment,supervision,and insurance to complete the scope above Cost of Service $ 18,718.72 Sales Tax(8.25%) TAX EXEMPT Total Cost of Service $ 18,718.72 II. EXCLUSIONS 1)Any additional areas needing repair 2) State tax/ Bonding 3) Substrate/Structure Repair 4) Building permits by owner if required 5) Dumpsters 6)Anything that is not specifically included is specifically excluded. III. OWNER-SUPPLIED Dumpster Access to Work Area Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount. This offer is subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and security thereof. Note:This proposal is valid for thirty(30)days only. *Cuts will be as tight as possible,due to material limitation and characteristics it is not feasible to install to cover wall sections and seal completely* 6/12/2020 Michael Green Date Adam Saunders Date SpawGlass Construction Corp. City of Port Arthur Spam/Glass Building Services SpawGlass Building Services 350 Pine Street,Ste.310-Beaumont,Texas 77701-Phone(409)681-4547 Answering Service-877-206-0944 Proposal Buy Board # 520 - 16 July 16,2020 Adam Saunders City of Port Arthur 3401 Cultural Center Blvd Port Arthur,TX 77642 Re: Main building roof overlay,Durolast system. SpawGlass Job No.: Address of Service: Armory Building Port Arthur,TX 77642 Dear Mr.Saunders, SpawGlass Construction Corp.is pleased to offer our proposal to perform the scope as described in the following inclusions: I. INCLUSIONS We have estimated: 1 Sweep and air blow existing roof surface. 2 Install Y2 inch Dens Deck to all roof surface mechanically attached thru metal deck with 3-inch plates and No14 heavy duty fasteners. 3 Fully adhere 60 mil DuroLast with CR20 adhesive to dens deck and weld all over lap seams and end laps with minimum one-inch weld. 4 Install pipe boot to size of pipe and weld to roof surface-caulk and install banding clamp. 5 Install curb flashing,wall flashing,pre-molded corners and heat weld to roof surface. Raise curb 6 Wall terminate with termination bar with anchor 12 inches on center and caulk bar and install 7 Install two-piece metal flashing clip bar with metal cover plate around perimeter of roof-color 8 Install temporary scaffold ladder for roof access 9 Manufacturer inspection after completion, 15 year NDL warranty and Texas Windstorm Certificate issued upon completion. 10 Remove all scope related trash and place in owner furnished dumpster. 11 All labor, material, safety equipment, supervision,dumpster, and payment & performance bond, insurance to complete the scope above Cost of Service $ 123,990.71 Sales Tax(8.25%) TAX EXEMPT Total Cost of Service $ 123,990.71 II. EXCLUSIONS 1)Any additional areas needing repair 2)State tax/ Bonding 3)Substrate/Structure Repair 4) Building permits by owner if required 5) Dumpsters 6)Anything that is not specifically included is specifically excluded. III. OWNER-SUPPLIED Dumpster Access to Work Area Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount.This offer is subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and security thereof. Note:This proposal is valid for thirty(30)days only. **CURRENT ROOF SYSTEM IS OUT OF WARRANTY** 7/16/2020 Michael Green Date Adam Saunders Date SpawGlass Construction Corp. City of Port Arthur