HomeMy WebLinkAboutPR 21473: PORT ARTHUR TRANSIT'S ELECTRIC VEHICLE 2ND PURCHASE City of Port Arthur
Transit Department
Memorandum
To: Ron Burton,City Manager
From: Ivan Mitchell,Transit Director
Date: June 29,2020
Re: P.R.21473—Port Arthur Transit's Electric Vehicle 2'd Purchase
Nature of Request: Authorize the City Manager to enter into a contract with Proterra, Inc. of
Burlingame,California to purchase four(4)battery electric vehicles and charging infrastructure for
Port Arthur Transit(PAT).
Background: In 2016,PAT was awarded FTA section 5339(c)funds to purchase six(6)battery
electric buses(BEB). Under the FTA's section 5339(c)Low or No Emission guidelines,PAT was
permitted to select a direct vendor without undergoing the FTA's standard Request for Proposal(RFP)
process. PAT selected Proterra,Inc. as the vendor to procure six(6)BEB's. In 2018,PAT was
awarded further FTA section 5339(c)funds to purchase an additional four(4)BEB's. PAT has
elected to again purchase from Proterra,Inc.,through the State of Georgia Schedule per FTA FAST
Act Section 3019.
PAT has completed the planning and design process for the four(4)BEB's with their design and
specifications being the same as the first six(6)BEB's. Per Ordinance 20-16,the City Council
authorized the local match commitment of$314,068 that will extend beyond the current fiscal year.
Recommendation: It is recommended Proposed Resolution No. 21473 be approved. This resolution
would authorize the City Manager to enter into a contract with Proterra, Inc. to purchase four (4)
battery electric vehicles and charging infrastructure in the amount of$3,239,600.00.
Budgetary/Fiscal Effect: Funding to pay for the four (4) battery electric vehicles and charging
infrastructure is funded by a Federal Transit Administration (FTA) grant in account number 401-
1509-561.93-00.
P.R. No. 21473
6/29/2020 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH PROTERRA, INC. OF BURLINGAME, CALIFORNIA TO
PURCHASE FOUR (4) BATTERY ELECTRIC VEHICLES AND CHARGING
INFRASTRUCTURE FOR PORT ARTHUR TRANSIT, IN THE AMOUNT OF
$3,239,600.00; FUNDS AVAILABLE IN ACCOUNT 401-1509-561.93-00.
WHEREAS, the Federal Transit Administration (FTA) awarded Port Arthur Transit
(PAT) a grant in the amount of$2,225,000.00 for the purchase and deployment of four (4)
battery electric vehicles (BEB's) and charging infrastructure; and,
WHERAS, per Ordinance 20-16, the City Council authorized the local match
commitment of$314,068 that will extend beyond the current fiscal year; and,
WHEREAS, Port Arthur Transit (PAT) has been allotted 5307 funds in the amount of
$1,319,493.00 to supplement the remaining balance required to purchase and deploy four (4)
BEB's; and,
WHEREAS, under the FTA's section 5339(c) Low or No Emission guidelines, PAT
was permitted to select a direct vendor without undergoing the FTA's standard Request for
Proposal (RFP)process; and,
WHEREAS, PAT selected Proterra, Inc. as the vendor to procure four(4) BEB's; and,
WHEREAS, PAT's recommendation is to execute a contract with Proterra, Inc., in
substantially the same form as attached hereto as Exhibit"A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to enter into a contract with Proterra, Inc.
of Burlingame, California to purchase four (4) battery electric vehicles and charging
infrastructure in the amount of$3,239,600.00, in substantially the same form as attached hereto
as Exhibit"A".
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. No. 21473
6/29/2020 IM
READ, ADOPTED AND APPROVED this day of A.D. 2020 at a
Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor: .
Councilmembers:
NOES:
ATTEST:
Sherri Bellard, City Secretary Thurman"Bill" Bartie, Mayor
APPROVED AS TO FORM:
(i,4;t-L-E_4) krt-,1}-ckg_ < 07)
al Tizeno, ity Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
401-1509-561.93-00
Ronald Burton Kandy Daniel
City Manager Interim Director of Finance
(hi,
Clifto Williams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
P.R. No.21473
6/29/2020 IM
Exhibit "A"
Exhibits Are Available For Review
In The
City Secretary's Office