HomeMy WebLinkAboutPR 21508: AGREEMENT WITH INDUSTRIAL AND COMMERCIAL MECHANICAL, INSTALLATION OF AIR CONDITIONING UNIT AT PLEASURE ISLAND CLUB HOUSE P.R. No.21508
08/04/20 dr
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INTEROFFICE MEMORANDUM
Office of the Finance Department
Date: July 30, 2020
To: Ron Burton,City Manager
From: Clifton Williams, Purchasing Manager
RE: Proposed Resolution Number 21508
Nature of the request:
Requesting for a new Roof top AC Unit for the the City of Port Arthur's Pleasure Island Club
House.
Staffing Analysis, Considerations:
None
Recommendation:
Pleasure Island is requesting that City Council approve PR No. 21508 authorizing the
replacement of an 18yr old Rooftop air conditioner unit.
Budget Consideration:
Pricing $33,263.56
P.R. No. 21508
08/04/20 dr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH INDUSTRIAL
AND COMMERCIAL MECHANICAL (ICM) OF
BEAUMONT, TEXAS FOR THE PURCHASE AND
INSTALLATION OF A NEW CARRIER ROOFTOP
PACKAGED AIR CONDITIONING UNIT FOR THE
PLEASURE ISLAND CLUB HOUSE THROUGH
BUYBOARD COOPERATIVE PURCHASING CONTRACT
NO. 558-18, WITH A PROJECTED BUDGETARY IMPACT
OF $33,263.56; FUNDS AVAILABLE IN THE BUILDING
MAINTENANCE ACCOUNT NO. 450-1291-549.32-00
WHEREAS, the Pleasure Island Club House's Rooftop air conditioning unit has reached
the end of its useful life and is in desperate need of a replacement; and
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard,
as an alternative to formal bid process; and
WHEREAS,per Resolution No. 02-341,the City of Port Arthur entered into an interlocal
agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program; and
WHEREAS, ICM of Beaumont Texas, submitted a proposal through BuyBoard Contract
No. 558-18, to furnish and install a more efficient and sustainable unit at a projected budgetary
cost of$33,263.56; and
WHEREAS,the replacement is deemed essential in order to enhance the quality of life of
the citizens of Port Arthur.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and
THAT, the City Council hereby authorizes the City Manager to enter into an agreement
with Industrial Commercial Mechanical (ICM) of Beaumont, Texas, for the purchase and
installation of a new Carrier Rooftop Packaged Air Conditional Unit through BuyBoard
Cooperative Pricing Contract No. 558-18, in the projected budgetary amount of$33,263.56 with
funding available in Pleasure Island's Building Maintenance Account No. 450-1291-549.32.00;
and
P.R.No. 21508
08/04/20 dr
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of August 2020, A.D.,
2020,at a Regular Meeting of the City Council of the City of Port Arthur,Texas, by the following
vote:
AYES: Mayor
Council Members
NOES:
Thurman"Bill" Bartie,
Mayor
ATTEST:
Sherri Bellard,
City Secretary
APSOVED AS TO FORM:
_ _ ! 46-t_k_v1
Val Tizen•
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton,
City Manager
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CA._.\ 7.)
Kandy Dani 1,
Interim Director of Finance
&1/47,t h
Clifton Williams, CPPB,
Purchasing Manager
P.R. No.21508
08/04/20 dr
_ f
Jnnm D ,
Director of Pleasure Island
EXHIBIT " A"
CITY OF PORT ARTHUR—ICM PROPOSAL TO FURNISH AND INSTALL A NEW 25 TON ROOFTOP PACKAGE AC
ON THE PLEASURE ISLAND CLUB HOUSE
Industrial and Commercial
Mechanical
TACLA23943C
4445 Westpark Avenue
Beaumont,TX 77705
Phone(409)842-3737
Fax (409)842-3738
July 16,2020
CITY OF PORT ARTHUR TEXAS
444 4TH STREET I PORT ARTHUR,TX 177640
ATTN: Mr.JIMMY DIKES,MR CLIFTON WILLIAMS,
Subject: PLEASURE ISLAND CLUB HOUSE—OFF TB ELLISON BLVD.
REFERENCE PLEASURE ISLAND CLUB HOUSE BUILDING—ICM PROPOSAL TO REPLACE ROOFTOP PKG UNIT
Dear Mr.Dikes,Mr.Williams,
Industrial Commercial Mechanical is pleased to offer the following proposal to provide HVAC Service Technicians
for to perform the following Proposed Repairs to the Carrier 50TJ028 Rooftop Package unit as listed below;
Item QTY Description
1. 1 Furnish and install 1-New;Carrier 50TC-D28A2C5-0AOG0 Packaged Rooftop Unit,25 Ton,208/230-3-60
New Package AC Unit Includes the following items as listed below:
R410a
0 Two-Stage Compressor Model
0 Medium Static Option
0 Vertical Supply&Return
0 E-coated Al/Cu Condenser Coil
0 Al/Cu Evaporator Coil
0 Base Electromechanical Controls
2-Speed Indoor Fan(VFD)Controller
Field Installed Accessories
45kw Electric Heater&Single Point Kit 21 Manual OA Damper
0 Curb Adapter
2 1 Furnish CRANE to remove old unit and install New curb adapter and AC on Clubhouse Rooftop location.
3 1 Furnish Reconnection to Existing Electrical and Controls Wiring.
4 2 HVAC Technicians to remove old unit and install the New Carrier Package AC Unit,Startup
And Test the new equipment for proper operation.
5 1 CARRIER:FACTORY;1—Year All Parts Warranty on Equipment
6 1 Removal,hauling and Disposal of Old Rooftop equipment is furnished by ICM.
ITEMS NOT INCLUDED IN PROPOSED WORK
> Overtime-After Hours work not included—All work is performed during regular time work hours.
> Any Changes or Modifications,other than specified as part of proposal,or proposed scope of work.
> Any Changes or Work delays;due to problems beyond our control.
> Warranty of any items or parts not furnished and installed by ICM.
PROPOSED PRICE TO PERFORM THE QUOTED SERVICE REPAIRS WORK
PARTS $ 31223.56
LABOR $ 2040.00
TOTAL $ 33,263.56-SALES TAX IS NOT INCLUDED
TH15 PROPOSAL IS VALID FOR 30 DAYS-FROM THE DATE OF THIS PROPOSAL
INDUSTRIAL&COMMERCIAL MECHANICAL IS AN AWARDED VENDOR FOR BUYBOARD CONTRACT#558-18.
Thank you for your request for this proposal. We would appreciate the opportunity to provide these services.Please
let me know if you would like to proceed with the proposed service repair,and what purchase order number we will
utilize,for our billing for services.
As always,we thank you for your business and the opportunity to provide our services.
Regards,
Jerry (F. Johnson Proposal-accepted 6y Date
1 \CI.\239443C Regulated h. the I c'.as I)cp:utment of Licensing and Regulation
PO Bos 12157
\uaiu, 1\78711
1-8(111-803-9 202.512-463-6599