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Home My WebLink AboutPR 21527: PURCHASE OF 100 TRAFFIC SIGNALS City of - ort rthu 7 www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 10, 2020 To: The I-Ionorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, P.E., Public Works Director RE: P.R. 21527—Purchase of 100 traffic signals with mounting equipment for the amount of$42,950.00 from Traffic Parts, Inc. of Spring, TX, through the Texas BuyBoard Cooperative Purchasing Program Introduction: This agenda item is submitted for the purchase of 100 traffic signals with mounting equipment to control the flow of traffic throughout the City. Background: The Public Works Traffic Division maintains traffic signals throughout the City and ensures that all are functioning properly for citizens' smooth and safe traversing. Traffic signals and their mounting equipment are needed for traffic control throughout the City, which aids in the prevention of traffic accidents. Traffic Parts, Inc. of Spring, Texas, which maintains a contract with the Texas BuyBoard Cooperative Purchasing Program, provided a quote for 100 traffic signals with mounting equipment for the amount of$42,950.00. Budget Impact: Funds are available in the Signal Systems Account, Account No. 001-1205-531.45-00. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21527 authorizing the City Manager to purchase 100 traffic signals with mounting equipment for the Public Works Traffic Division. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No.21527 8/10/2020 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF 100 TRAFFIC SIGNALS WITH MOUNTING EQUIPMENT FROM TRAFFIC PARTS, INC. IN SPRING, TEXAS, THROUGH THE TEXAS BUYBOARD COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 603-20 WITH A TOTAL BUDGETARY IMPACT AMOUNT OF $42,950.00. FUNDING IS AVAILABLE FROM ACCOUNT NO. 001-1205-531.45-00. WHEREAS, the City of Port Arthur's Traffic Division is responsible for the installation and day-to-day maintenance and repair of traffic signals, signs, and lights throughout the City; and, WHEREAS, traffic signals with mounting equipment are needed for traffic control throughout the City; and, WHEREAS, procurement of the traffic signals would aid in the prevention of traffic accidents; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs such as the Texas BuyBoard Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Texas BuyBoard Cooperative Purchasing Program; and, WHEREAS, Traffic Parts, Inc. of Spring, Texas, is part of the Texas BuyBoard Cooperative Purchasing Program under contract number 603-20, Highway Safety and Traffic Control Products, and submitted a quote for 100 traffic signals with mounting equipment in the amount of$42,950.00 attached hereto as Exhibit A; now therefore, PR No.21527 8/10/2020 FCR Page 2 of 3 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT,the City Manager of the City of Port Arthur is hereby authorized to purchase 100 traffic signals with mounting equipment from Traffic Parts, Inc. of Spring, Texas, through the Texas BuyBoard Cooperative Purchasing Program in the amount of$42,950.00; and, THAT, funding for this purchase is to be charged to the Signal Systems Account, account number 001-1205-531.45-00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of_, A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman"Bill"Bartie Mayor Attest: Sherri Bellard City Secretary PR No.21527 8/10/2020 FCR Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: le a ,hdit-il Valecia T zeno Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: 'k /\--x -- ) JCA__; .. _/v Kandy Daniel Interim Director of Finance ---"' ( . _ -- Alberto Elefano, P.E. Director of Public Works J I //11 itk- 0 sl Clifton Williams, CPPB Purchasing Manager EXHIBIT A A TRAFFIC PARTS, INC. QUOTE P.O. BOX 837 SPRING, TEXAS 77383-0837 PHONE 800-345-6329 www.trafficparts.com john@trafficparts.com FROM: JOHN CLAY CUSTOMER PORT ARTHUR, TX. Lonnie McIntyre PHONE 409-720-7696 CUST. # 23 FAX DATE 08/06/20 E-MAIL Ionnie.mcintyre@portarthur.gov PO# Qty AVAIL Item# Description Unit Price U/N Line Total 50 *0 3 sec horiz mount (RYG), BIk $355.00 ea 17,750.00 50 T. *1000 SIG-TPB-305-CTN-JHN-OA 50 *1000 HORIZ-463-YT1-A1A-N1 (yellow) 50 *0 4 sec horiz mount (RRYG), BIk $457.00 ea 22,850.00 50 _ *1000 SIG-TPB-406-CTN-JHN-OA 50 *1000 HORIZ-603-YT1-A1A-N1 (yellow) _ 50 4120 Pole Plate, banding, 8" pole $9.00 ea 450.00 50 *0 48" nipple,Alum, TBE, yellow $38.00 ea 1,900.00 50 *1000 NIPL-A48-T1T 1YN * Buyboard contract#603-20 FOR ORDERS RESULTING IN MOTOR FREIGHT SHIPMENTS—YOU MUST ADVISE IF YOU WILL REQUIRE A SCHEDULED DELIVERY, LIFT GATE, PALLET JACK OR ANY OTHER SERVICE(S) THAT INCUR EXTRA FREIGHT CHARGES. TRAFFIC PARTS RESERVES THE RIGHT TO INVOICE YOU FOR ANY UNAUTHORIZED SHIPMENT CHANGES MADE AFTER LEAVING OUR DOCK. TOTAL' $42,950.00 AVAILABILITY OF MATERIAL IS SUBJECT TO PRIOR SALE. TERMS: _ Net30 FOB Destination Approximate Delivery 6 to 8 weeks ARO PRICES QUOTED ARE FIRM FOR PURCHASE ORDER RECEIVED WITHIN 30 DAYS FOR QUANTITIES STATED ABOVE AND ARE SUBJECT TO PRIOR SALE. IF QUOTE IS FREIGHT INCLUDED THIS IS FOR STANDARD GROUND SHIPMENTS ONLY. EXPEDITES AND FAILURE TO PROVIDE THE ABOVE HIGHLIGHTED EXTRA SHIPMENT REQUIREMENTS MAY INCUR ADDITIONAL COSTS. THANK YOU FOR ALLOWING ME THE OPPORTUNITY TO PROVIDE A PRICE QUOTE TO YOU.