HomeMy WebLinkAboutPR 21528: PURCHASE OF FIVE TRAFFIC SIGNAL CABINETS AND ASSOCIATED APPURTENANCES 4
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INTEROFFICE MEMORANDUM
Date: August 10, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefaflo, P.E., Public Works Director
RE: P.R. 21528—Purchase of five traffic signal cabinets and associated
appurtenances for the amount of$58,500.00 from Iteris, Inc. in Santa Ma, CA,
through the Texas BuyBoard Cooperative Purchasing Program
Introduction:
This agenda item is submitted for the purchase of five traffic signal cabinets and associated
appurtenances to ensure the correct operation of traffic signals throughout the City.
Background:
The Public Works Traffic Division maintains traffic signals throughout the City and ensures that
all are functioning properly for citizens' smooth and safe traversing. Traffic signal cabinets and
their associated equipment are needed to prevent traffic accidents while maintaining traffic flow.
Iteris, Inc. of Santa Ana, California, which maintains a contract with the Texas BuyBoard
Cooperative Purchasing Program, provided a quote for five traffic signal cabinets and their
internal equipment for the amount of$58,500.00.
Budget Impact:
Funds are available in the Signal Systems Account, Account No. 001-1205-531.45-00.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21528 authorizing the
City Manager to purchase five traffic signal cabinets and associated appurtenances for the Public
Works Traffic Division.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No.21528
8/10/2020 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE TRAFFIC
SIGNAL CABINETS AND ASSOCIATED APPURTENANCES FROM
ITERIS, INC. IN SANTA ANA, CALIFORNIA, THROUGH THE TEXAS
BUYBOARD COOPERATIVE PURCHASING PROGRAM CONTRACT
NO. 608-20 WITH A TOTAL BUDGETARY IMPACT AMOUNT OF
$58,500.00. FUNDING IS AVAILABLE FROM ACCOUNT NO. 001-1205-
531.45-00.
WHEREAS, the City of Port Arthur's Traffic Division is responsible for the day-to-day
maintenance and repair of traffic signals, signs,and lights throughout the City; and,
WHEREAS, traffic signal cabinets and their associated appurtenances are integral to the
operation of signals and lights; and,
WHEREAS, procurement of the cabinets would allow the Traffic Division to maintain
traffic flow and systems; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs such as the Texas BuyBoard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Texas BuyBoard Cooperative Purchasing
Program; and,
WHEREAS, Iteris, Inc. of Santa Ana, California, is part of the Texas BuyBoard
Cooperative Purchasing Program under contract number 608-20, Highway Safety and Traffic
Control Products, and submitted a quote for five traffic signal cabinets and associated equipment
in the amount of$58,500.00 attached hereto as Exhibit A; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
PR No.21528
8/10/2020 FCR
Page 2 of 3
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase five
traffic signal cabinets with associated equipment from Iteris,Inc.of Santa Ana,California,through
the Texas BuyBoard Cooperative Purchasing Program in the amount of$58,500.00; and,
THAT,funding for this purchase is to be charged to the Signal Systems Account, account
number 001-1205-531.45-00; and,
THAT, a copy of the caption of this Resolution he spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of_,A.D. 2020 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
Attest:
Sherri Bellard
City Secretary
PR No.21528
8/10/2020 FCR
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
&fa) h-dulog
V ecia Tize Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
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Kandy Daniel
Interim Director of Finance
•
Alberto Elefano, P.E.
Director of Public Works
Clift n Williams, CPPB
Purchasing Manager
EXHIBIT A
itie„c, 2 i 7 7
i
JOHN DRAKE EQUIPMENT QUOTE
• • 1700 Carnegie Ave.Suite 100 Quote# 080620-6-JGD
iteris Santa Ana,CA 92705-5551
Phone: (512)592-9567
email:jgd@iteris.com,web site: www.iteris.com
Iteris,Inc-
Iteris SIEMENS . iir li
1700 Carnegie Ave,Suite 100, Vantage g EAGLE
Santa Ana,CA 92705-5551 Pe Pegasus- ®'•_s,,,-.,,-
Santa
Agency: PORT ARTHUR August 6,2020
Project Name: CONTROLLER CABINETS BUYBOARD 608-20
BUY BOARD
CATALOG DISCOUNTED
ITEM ft DESCRIPTION NOTES QTY PRICE PRICE EXT.PRICE
TXDOT NEMA 752 16POS GROUND
ITEM T52 GM MOUNT CONTROLLER CAB BUYBOARD 608-20 I 5 513,000.00 $11,700.00 $58,500.00
CONTROL CABINET:5116,TX04,NO
2562101213 CONT,NOPT,S I 5
8132-0000-018 M60 NEMA UNXU 5
ABW 12027P001 CBL,TYPE 2 TO TYPE 1 ADPTR 5
Fax or email Purchase Orders to:Marilyn Holden,(949)270.9441,RS-Sales-Support@iteris.com,please include quote number on your
purchase order SUBTOTAL $58,500.00
Quote Terms:Net 30 days,subject to credit approval and Iteris Standard Terms&Conditions unless negotiated in writing with Iteris,
Inc.prior to purchase. FREIGHT PPD
Prices are valid for 30 days from the date of quote unless extended in writing. TAX 0.00%
FOB Destination,freight included,does not include insurance.Equipment from this quote may only be installed in the State of Texas. DISCOUNT 0.00%
This quotation and any resulting order are subject to Iteris'Roadway Sensor Products Standard Terms and Conditions of Sale attached
hereto or available at http://www.iteris.com/RS-Std-TC.pdf,which are incorporated herein by this reference. TOTAL $58,500.00