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Home My WebLink AboutPR 21528: PURCHASE OF FIVE TRAFFIC SIGNAL CABINETS AND ASSOCIATED APPURTENANCES 4 _,... ._. City of _ nrt rtltu Te��us www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 10, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefaflo, P.E., Public Works Director RE: P.R. 21528—Purchase of five traffic signal cabinets and associated appurtenances for the amount of$58,500.00 from Iteris, Inc. in Santa Ma, CA, through the Texas BuyBoard Cooperative Purchasing Program Introduction: This agenda item is submitted for the purchase of five traffic signal cabinets and associated appurtenances to ensure the correct operation of traffic signals throughout the City. Background: The Public Works Traffic Division maintains traffic signals throughout the City and ensures that all are functioning properly for citizens' smooth and safe traversing. Traffic signal cabinets and their associated equipment are needed to prevent traffic accidents while maintaining traffic flow. Iteris, Inc. of Santa Ana, California, which maintains a contract with the Texas BuyBoard Cooperative Purchasing Program, provided a quote for five traffic signal cabinets and their internal equipment for the amount of$58,500.00. Budget Impact: Funds are available in the Signal Systems Account, Account No. 001-1205-531.45-00. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21528 authorizing the City Manager to purchase five traffic signal cabinets and associated appurtenances for the Public Works Traffic Division. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No.21528 8/10/2020 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE TRAFFIC SIGNAL CABINETS AND ASSOCIATED APPURTENANCES FROM ITERIS, INC. IN SANTA ANA, CALIFORNIA, THROUGH THE TEXAS BUYBOARD COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 608-20 WITH A TOTAL BUDGETARY IMPACT AMOUNT OF $58,500.00. FUNDING IS AVAILABLE FROM ACCOUNT NO. 001-1205- 531.45-00. WHEREAS, the City of Port Arthur's Traffic Division is responsible for the day-to-day maintenance and repair of traffic signals, signs,and lights throughout the City; and, WHEREAS, traffic signal cabinets and their associated appurtenances are integral to the operation of signals and lights; and, WHEREAS, procurement of the cabinets would allow the Traffic Division to maintain traffic flow and systems; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs such as the Texas BuyBoard Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Texas BuyBoard Cooperative Purchasing Program; and, WHEREAS, Iteris, Inc. of Santa Ana, California, is part of the Texas BuyBoard Cooperative Purchasing Program under contract number 608-20, Highway Safety and Traffic Control Products, and submitted a quote for five traffic signal cabinets and associated equipment in the amount of$58,500.00 attached hereto as Exhibit A; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: PR No.21528 8/10/2020 FCR Page 2 of 3 THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase five traffic signal cabinets with associated equipment from Iteris,Inc.of Santa Ana,California,through the Texas BuyBoard Cooperative Purchasing Program in the amount of$58,500.00; and, THAT,funding for this purchase is to be charged to the Signal Systems Account, account number 001-1205-531.45-00; and, THAT, a copy of the caption of this Resolution he spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of_,A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman"Bill"Bartie Mayor Attest: Sherri Bellard City Secretary PR No.21528 8/10/2020 FCR Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: &fa) h-dulog V ecia Tize Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: 6\/\_4c)) Kandy Daniel Interim Director of Finance • Alberto Elefano, P.E. Director of Public Works Clift n Williams, CPPB Purchasing Manager EXHIBIT A itie„c, 2 i 7 7 i JOHN DRAKE EQUIPMENT QUOTE • • 1700 Carnegie Ave.Suite 100 Quote# 080620-6-JGD iteris Santa Ana,CA 92705-5551 Phone: (512)592-9567 email:jgd@iteris.com,web site: www.iteris.com Iteris,Inc- Iteris SIEMENS . iir li 1700 Carnegie Ave,Suite 100, Vantage g EAGLE Santa Ana,CA 92705-5551 Pe Pegasus- ®'•_s,,,-.,,- Santa Agency: PORT ARTHUR August 6,2020 Project Name: CONTROLLER CABINETS BUYBOARD 608-20 BUY BOARD CATALOG DISCOUNTED ITEM ft DESCRIPTION NOTES QTY PRICE PRICE EXT.PRICE TXDOT NEMA 752 16POS GROUND ITEM T52 GM MOUNT CONTROLLER CAB BUYBOARD 608-20 I 5 513,000.00 $11,700.00 $58,500.00 CONTROL CABINET:5116,TX04,NO 2562101213 CONT,NOPT,S I 5 8132-0000-018 M60 NEMA UNXU 5 ABW 12027P001 CBL,TYPE 2 TO TYPE 1 ADPTR 5 Fax or email Purchase Orders to:Marilyn Holden,(949)270.9441,RS-Sales-Support@iteris.com,please include quote number on your purchase order SUBTOTAL $58,500.00 Quote Terms:Net 30 days,subject to credit approval and Iteris Standard Terms&Conditions unless negotiated in writing with Iteris, Inc.prior to purchase. FREIGHT PPD Prices are valid for 30 days from the date of quote unless extended in writing. TAX 0.00% FOB Destination,freight included,does not include insurance.Equipment from this quote may only be installed in the State of Texas. DISCOUNT 0.00% This quotation and any resulting order are subject to Iteris'Roadway Sensor Products Standard Terms and Conditions of Sale attached hereto or available at http://www.iteris.com/RS-Std-TC.pdf,which are incorporated herein by this reference. TOTAL $58,500.00