Loading...
HomeMy WebLinkAboutPR 21522: AMENDING RESOLUTIONS 20-099 AND 20-141 , fw ' (. City of - q _ *?,rt rth,;, 1c w, www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 11, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, P.E., Public Works Director RE: PR21522: Resolution for amending Resolutions 20-099 and 20-141 by amending the Contractor from A&A Electric of Beaumont, Texas to Waukesha-Pearce Industries(WPI) and to amend the Change Order No. 2 contract from $6,517.33 to $6,517.00 to a new contract of$431,461.00. Change Order No. 3 also includes programming the generator on the weekend to keep City Hall functional because power will be turned off for safety and for the purchase of a Natural Gas Regulator. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 3 by amending Resolutions 20-099 and 20-141 to amend the name from A&A Electric to Waukesha-Pearce Industries (WPI) of Houston, Texas and to amend Change Order No. 2 contract from $6,517.33 to $6,517.00 to a new contract of $431,461.00. Change Order No. 3 also includes programming services on the weekend to keep City Hall functional because power will be turned off for safety and for the purchase of a Natural Gas Regulator. Background: Change Order No.1 was submitted by A&A Electric of Beaumont,Texas for the installation of a 3-foot slab base for the new generator and the re-location and re-installation of the old diesel generator and approved by Council under Resolution 20-099. Change Order No. 2, submitted by A&A Electric of Beaumont, Texas for the re-routing and isolation of lower voltage feeds to City Hall, the Annex Building, the Development Services Building, and the Post Office according to the Standards outlined by Entergy. Change Order No. 2 approved under Resolution 20-141. Change Order No. 3 is to amend Resolutions 20-099 and 20-141 by amending the contractor from A&A Electric to Waukesha-Pearce Industries (WPI) and to amend Change Order No. 2 contract from $6,517.33 to $6,517.00 to a new contract of$431,461.00. Change Order No. 3 is also for the programming services associated on a weekend to keep City Hall functional during working hours and for the purchase of a Natural Gas Regulator as required by Generac Generator to achieve 5psi from the meter. Change Order No. 3 increased the contract amount by$9,741.00 "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 to the new contract amount of $441,202.00. These increases are associated to BuyBoard contracting fees, programming services and the purchase of a Natural Gas Regulator. Budget Impact: Funds are available in the Capital Improvement Account No. 625-1801-53 I.92-06. Revised the contract amount from $432,461.00 to $441,202.00. Recommendation: It is recommended that the City of Port Arthur City Council approve PR21522 authorizing the City Manager execute Change Order No. 3 by amending Resolutions 20-099 and 20-141 by amending the Contractor from A&A Electric of Beaumont, Texas to Waukesha-Pearce Industries (WPI) and to program the generator on the weekend to keep City Hall functional because power will be turned off for safety and for the purchase of a Natural Gas Regulator. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 21522 8/11/20 mje Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND WAUKESHA-PEARCE INDUSTRIES (WPI) OF HOUSTON, TEXAS THAT AMENDS RESOLUTION 20-099 AND 20-141 TO LIST WPI AS THE CONTRACTOR AND THE AMENDING THE RESOLUTION CONTRACT AMOUNT OF $6,517.33 TO $6,517.00 WHICH AMENDS THE CONTRACT AMOUNT TO $431,436.00. CHANGE ORDER NO. 3 ALSO INCLUDES COST TO PROVIDE PROGRAMMING SERVICES ON THE WEEKEND TO KEEP CITY HALL FUNCTIONAL BECAUSE POWER WILL BE TURNED OFF FOR SAFETY AND FOR THE PURCHASE OF A NATURAL GAS REGULATOR. CHANGE ORDER NO. 3 INCREASES THE TOTAL CONTRACT AMOUNT BY $9,741.00 FROM THE CONTRACT AMOUNT OF $432,461.00 TO THE NEW CONTRACT AMOUNT OF $441,202.00. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENTS ACCOUNT NO. 625-1801-531.92-06. WHEREAS, pursuant to Resolution No. 19-503, the City of Port Arthur's City Council authorized the City Manager to purchase a Generac SG0625 625KW Natural Gas Generator through the BuyBoard Cooperative Purchasing Program from Waukesha- Pearce Industries, Inc. to provide backup electrical service to City Hall and the Annex Building; and, WHEREAS, pursuant to Resolution No. 20-099 the City of Port Arthur's City Council approved Change Order No.1 for the elevation of the new replacement gas generator and the re-location and re-installation of the old diesel generator to provide temporary power to City Hall during the upgrade process, See Exhibit A; and, WHEREAS, pursuant to Resolution No. 20-141 the City of Port Arthur's City Council approved Change Order No. 2 for re-routing and isolation of lower voltage feeds PR No. 21522 8/11/20 mje Page 2 of 4 inside Entergy of Texas'High Voltage Underground Vault for City Hall, the Annex Building, the Development Services Building, the Transit Building and the Post Office according to the standards outlined by Entergy, See Exhibit B; and, WHEREAS, Change Order No. 3 is being submitted to amend Resolution 20-099 and 20-141 to amend the Contractor from A&A Electric of Beaumont, Texas to Waukesha- Pearce Industries (WPI) of Houston, Texas and the change order #2 contract amount from $6,517.33 to $6,517.00 to a new contract amount of $431,461.00 contract; and, WHEREAS, Change Order No. 3 also includes programming services associated on a weekend to keep City Hall functional during working hours and the purchase of a Natural Gas Regulator to reduce the gas pressure from the meter to 5psi (five pounds per square inch), See Exhibit C; and, WHEREAS, Change Orders No. 3 will increase the contract amount by a total of $9,741.00 from the contract amount of $432,461.00 to the new contract amount of $441,202.00; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 3 is herein approved and the City Manager is authorized to execute said Change Order No. 3 to the contract between the City of Port Arthur and WPI of Houston, Texas; and THAT, Change Order No. 3 will increase the contract amount by a total of $9,741.00 from the contract amount of $432,461.00 to the new contract amount of $441,202.00; and, PR No.21522 8/11/20 mje Page 3 of 4 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman "Bill" Bartle Mayor ATTEST: Sherri Bellard City Secretary PR No.21522 8/11/20 mje Page 4 of 4 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: , (fid o`?---okei Valecia zeno Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: 'Rcc1\ , 0 Kandy Daniel Acting Director of Finance Alberto Elefano, P.E. Director of Public Works I t Clifton Williams, CPPB Purchasing Manager EXHIBIT A A & A ELECTRIC CO. OF BEAUMONT, INC. 6250 WALDEN ROAD P.O. BOX 22986 BEAUMONT, TEXAS 77720 Phone: 409-842-4437 CHANGE ORDER #1 Proposal Submitted to: Date: March 26, 2020 City of Port Arthur Generator Work ATTN: Ms. Jennifer Edwards ORIGINAL CONTRACT PRICE: $372,056.00 CHANGE ORDER#1: $ 52,888.00 NEW CONTRACT AMOUNT: $424,944.00 SCOPE: We hereby submit specifications and estimates for: Implementing changes to existing generator pad and using existing generator for temporary power. 1. Reconfigure existing generator slab, pour 3ft. thick slab to elevate 3ft. $35,902.00 above existing sidewalk elevation, extend all raceways, extend all conductors, extend all controls. All required concrete is included. 2. Relocate existing generator to parking lot to provide temporary $16,986.00 emergency power during construction. Includes: relocation generator, temporary cabling,termination of unit and lifting crane. Temporary generator to use existing fuel. If additional fuel is required, additional fuel shall be provided by Owner. TOTAL CHANGE ORDER#1 $52,888.00 ORIGINAL CONTRACT TIME: 28 Calendar Days CURRENT DATE OF COMPLETION: April 29,2020 CON TRACT TIME due to CHANGE ORDER: 0 Days NEW DATE OF COMPLETION: April 29, 2020 Lee Acevedo, Jr. A&A Electric Company of Beaumont Date of Acceptance Accepted by: City of Port Arthur Date of Acceptance EXHIBIT B A & A ELECTRIC CO. OF BEAUMONT, INC. 6250 WALDEN ROAD P.O. BOX 22986 BEAUMONT, TEXAS 77720 Phone: 409-842-4437 CHANGE ORDER # 2 Proposal Submitted to: Date: April 23 , 2020 City of Port Arthur Generator Work ATTN: Ms. Jennifer Edwards ORIGINAL CONTRACT PRICE: $372,056.00 CHANGE ORDER#1: $ 52,888.00 CHANGE ORDER#2: $ 6,517.00 NEW CONTRACT AMOUNT: $431,461.00 SCOPE: We hereby submit specifications and estimates for- Implementing changes to Entergy High Voltage Vault as directed by Entergy Representative. 1-Labor and material charges to relocate and modify feeders in Entergy High $ 6,517.00 Voltage Vault, as directed by Entergy Reprsentative. • TOTAL CHANGE ORDER#2 $6,517.00 ORIGINAL CONTRACT TIME: 28 Calendar Days CURRENT DATE OF COMPLETION: May 13 ,2020 CONTRACT TIME due to CHANGE ORDER: 5 Days NEW DATE OF COMPLETION: May 18 ,2020 Lee Acevedo,Jr. a A&A Electric Company of Beaumont Date of Acceptance Accepted by: City of Port Arthur Date of Acceptance EXHIBIT C Cuy of City Of Port Arthur -4)4\ Public Works Engineering nrt rtiJur th 444 4 Street, 3rdFloor City Hall Contract Change Order Request Form Engineer: N/A Owner: Contractor: City of Port Arthur Waukesha-Pearce Industries of 444 4th Street Houston Phone No.: N/A Port Arthur, Texas 77640 12320 S. Main Houston, TX 77035 Contact: Alberto Elefano Phone No.: 409-983-8189 Agreement Date: November 5, 2019 Contact: Nick Newell Phone No.:832-350-9168 Date: Contract For: Contract No.: Project Code No.: Installation of Generac Generator Resolution No. 19-503 SGO625 625KW at City Hall Bid Package No.: Change Order No.: 3 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price 1 BuyBoard Contracting Fees $7,342.00 2 Programming Fees $1,500.00 3 Natural Gas Regulator $899.00 Total $9,741.00 Change in Contract Price Change in Contract Time (Calendar Days) $9,741.00 N/A Original Contract Price: $372,056.00 Original Contract Time: N/A Previous Change Order(s): Net Change From Previous Change Orders: No. 1 to No. 2 $ 59,405.00 Contract Price Prior to Contract Time Prior to this Change Order: this Change Order: $431,461.00 Net Increase/Decrease of Net Increase/Decrease of this Change Order: this Change Order: $ 9,741.00 Contract Price With all Contract Time With all Change Orders: Approved Change Orders: $441,202.00 Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 18.6% (mm/dd/yy) N/A Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) / / (mm/dd/yy) N/A Reimbursements of costs included in this change order are subject to review by the City Council. * Any work performed prior to approval by the City Council of the City is at Risk. RECOMMENDED: APPROVED: ACCEPTED: By: NA By: By: ENGINEER OWNER CONTRACTOR Date: NA Date: Date: �u Q �/ Texas Association of School Boards _YfJoariil AD BUYBOARD Quotation • Cooperative Purchasing gin Quote Date ] August 4, 2020 I Quote Request No. J 070119-001 NN CO# 1 Contract No. 577-18 Quotation To Vendor ID 837 Buying Agency City of Port Arthur Waukesha-Pearce Industries Inc. Contact Jeffifer Edwards ( Generator Division Phone 409-983-8188 Contact Nick Newell Fax 409-745-2066 Phone 832-350-9168 Email Jennifer.edwards(a�portarthurtx.goA Fax Email nick.newell wpi.com Pricing Based On Maunufacturer's Price List Dated: 01/01/17 Contract Discount 33.0% Factor 67.0% A. Base Unit: Brand Model No. Description List Price Net Price Generac $ _ Includes All Standard equipment& attachments as listed in attached brochures and delivery to your facility. B. Factory options and attachments INSTALLED Sales Code Description List Price Net Price Sub Total $ C. Non-Factory options and attachments INSTALLED Sales Code Description Net Price $ Sub Total $ D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc. Description Net Price Elevated Concrete Generator Pad and Temporary Generator Connection $ 59,425.00 $ $ Sub Total $ 59,425.00 TOTAL PURCHASE PRICE: $ 59,425.00 Delivery:I Determined at Time of Order I Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted. Transmit copy of quotation with purchase order issued to WPI to: Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: buyboard@tasb.org 274,y UnarA irk✓�C 1 res; 6,537. 00 Texas Association of School Boards urBoard" • • • Cooperative Purchasing BUYBOARD Quotation • Quote Date August 4, 2020 J Quote Request No. 070119-001 NN CO#2 Contract No. 577-18 Quotation To Vendor ID 837 Buying Agency City of Port Arthur 1 Waukesha-Pearce Industries Inc. Contact Jeffifer Edwards I Generator Division Phone 409-983-8188 Contact Nick Newell Fax 409-745-2066 Phone 832-350-9168 Email jennifer.edwards(a�portarthurtx.gol Fax • Email nick.newellna,wpi.com Pricing Based On Maunufacturer's Price List Dated: 01/01/17 Contract Discount 33.0% Factor 67.0% A. Base Unit: Brand Model No. Description t List Price Net Price Generac Includes All Standard equipment&attachments as listed in attached brochures and delivery to your facility. B. Factory options and attachments INSTALLED Sales Code Description List Price Net Price $ Sub Total ' $ C. Non-Factory options and attachments INSTALLED Sales Code Description Net Price Sub Totalwiiiimmolommomi $ D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc, Description Net Price Replace Electrical Feeder Cables in Electrica Vault $ 7,322.00 Sub Total $ 7,322.00 TOTAL PURCHASE PRICE: $ 7,322.00 Delivery: Determined at Time of Order Pricin• valid for si 60 da s from this date. Orders after that •eriod must be re-•uoted. Transmit copy of quotation with purchase order issued to WPI to: Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: 7buyboard@tasb.org La ky &ay- 1 C..o ryA-va GA" �[5 gb�. Ov H Texas Association of School Boards ligYBOarli.- BUYBOARD Quotation � 0 Cooperative Purchasing - Quote Date J August 4, 2020 I Quote Request No. 070119-001 NN CO# 3 Contract No. 577-18 — Quotation To Vendor ID 837 Buying Agency City of Port Arthur I Waukesha-Pearce Industries Inc. Contact Jeffifer Edwards I Generator Division .... \. Phone 409-983-8188 Contact Nick Newell Fax 409-745-2066 Phone 832-350-9168 .. ........ Email Jennif er.edwards a(�portarthurtx.go Fax Email nick.newell(wpi.com Pricing Based On Maunufacturer's Price List Dated: 01/01/17 Contract Discount 33.0% Factor 67.0% A. Base Unit: Brand Model No. Description List Price Net Price Generac $ includes All Standard equipment & attachments as listed in attached brochures and delivery to your facility. B. Factory options and attachments INSTALLED Sales Code j Description List Price j Net Price $ $ $ _ $ - $ - $ - $ $ Sub Total $ - C. Non-Factory options and attachments INSTALLED Sales Code Description Net Price lLiSub Total D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc. Description Net Price After Hours Startup on weekend $ 1,500.00 Step Down Regulator for City Hall Generator $ 899.00 $ - $ Sub Total $ 2,399.00 TOTAL PURCHASE PRICE: $ 2,399.00 Delivery:I Determined at Time of Order I Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted. Transmit copy of quotation with purchase order issued to WPI to: Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: buyboard©tasb.org