HomeMy WebLinkAboutPR 14617: JAMES W. TURNER CONSTRUCTION DEMOLITION AND RECONSTRUCTIONP. R. 14617
3/18/08 - DW/Housing
RESOLUTION NUMBER
A RESOLUTION APPROVING THE AWARD OF A
CONTRACT FOR THE DEMOLITION AND
RECONSTRUCTION OF EIGHTEEN (18) HOUSES
TO JAMES W. TURNER CONSTRUCTION, LTD.,
IN THE AMOUNT OF $1,374,180.
WHEREAS, U.S. Department of HUD approved the State of Texas' Action Plan
for Disaster Recovery that describes the proposed use of U.S. Department of Housing and
Urban Development (HUD) Community Development Block Grant (CDBG) funding associated
with the Department of Defense Appropriations Act 2006, for disaster relief of unmet housing
and infrastructure needs resulting from Hurricane Rita in the most impacted and distressed
areas of Texas; and,
WHEREAS, on March 5, 2008 and March 12, 2008, the Purchasing Division
advertised for bids for the reconstruction of a minimum of twelve (12) houses; and
WHEREAS, eighteen (18) houses were identified as needing to be
reconstructed; and,
WHEREAS, bids were opened on March 19, 2008, with three companies
responding, a copy of the bid tabulation is attached as Exhibit ~~A"; and,
WHEREAS, Stonewater Inc., failed to provide plans and elevations as specified
in the bid packet; therefore, these bids are being rejected for failure to meet bid
specifications; and,
WHEREAS, Pursuant to Section 252.043 of the Texas Local Government Code,
James W. Turner Construction, LTD, was determined to be the next lowest responsible
bidder, which also provided both goods and services at the best value for the municipality.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
THAT the City Council authorizes the City Manager to enter into a contract for
the reconstruction of eighteen (18) houses to James W. Turner Construction, LTD., pursuant
to the Community Development Block Grant Disaster Recovery Program, upon the approval
of the Texas Department of Housing and Community Affairs.
z. pr14617
THAT the Housing Programs Administrator of the City of Port Arthur, is hereby
authorized to approve the award of the contract for the re-construction of eighteen (18)
houses to James W. Turner Construction, LTD, in the amount of $ 1,374.180, a copy of the
bid tabulation is attached as hereto as Exhibit "A and a copy of said contract is attached as
Exhibit "B".
THAT the agreement with the homeowners are approved in substantially the
same form as attached hereto as Exhibits "C-1", "C-2", "C-3", "C-4", "C-5", "C-6", "C-7",
"C-8", "C-9", "C-10", "C-11", C-12", "C-13", "C-14", "C-15", "C-16", "C-17"and "C-18".
THAT once the contractor commences construction on any particular house, it
must be completed within sixty (60) working days.
THAT a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
THAT the City Council approves the award of the bid to James W. Turner
Construction, LTD., and authorizes the City Manager to enter into a contract for the
demolition and reconstruction of eighteen (18) houses pursuant to the Community
Development Block Grant Disaster Recovery Program.
READ, ADOPTED AND APPROVED this day of March, A.D., 2008 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: MAYOR
COUNCILMEMBERS
NOES
MAYOR
z. pr14617
ATTEST:
CITY SECRETARY-ACTING
APPROVED FOR FORM:
APPROVED FOR AVAILABILITY OF FUNDS:
DIRECTOR OF FINANCE
CITY ATTORNEY ~~ ~ ~~ 1
APPROVED FOR ADMINISTRATION:
CITY MANAGER
DALE WATSON, DEPARTMENT DIRECTOR
PR 14617
EXHIBIT ~~A"
PR 14617
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EXHIBIT ~~B"
PR 14617
Exhibit "B"
CONTRACT FOR THE RECONSTRUCTION
OF EIGHTEEN (18) PROPERTIES
CDBG Disaster Recovery Program
THIS AGREEMENT, made this day of , 2008, between the City of
Port Arthur, herein referenced to as the'~CITY"and JAMES W. TURNER CONSTRUCTION LTD
hereinafter referenced to as ~~CONTRACTOR".
IN WITNESS WHEREOF, that for and in consideration of payments, terms and conditions set
forth herein, the City and the Contractor agree to the following:
1. The Contractor will provide demolition and reconstruction of the following eighteen (18)
houses:
1033 W. Procter Street
1735 Memphis Ave
717 19t" Street
1035 13t" Street
714 13t" Street
3510 11t" Street
2330 18t" Street
5981 Pat Ave
1025 8t" Street
2549 11t" Street
3015 15t" Street
1925 17t" Street
1027 Roosevelt Ave
3800 10t" Street
917 Dewalt Ave
1216 Clifford Ave
1933 Stilwell Blvd
805 Rio Grand Ave
2. Contractor agrees to perform all the work described in the specifications and contract
documents and comply with the terms herein for the sum of $1,374,180.
3. The term "Contract Documents" means and includes the following:
(A) Agreement
(B) Advertisement for BIDS
PR 14617
(C) Addendums 1
(D) General Information
(E) Specifications -due to the volume of the specifications for these Rehabilitation
Projects, the specs will be made available in the City Secretary's Office
(F) BID
(G) BID BOND
(H) NOTICE OF AWARD
(I) NOTICE TO PROCEED
4. During the term of this Contract, the Contractor will furnish, at his own expense, all of
the materials, supplies, tools equipment, labor, qualified supervision and other services
necessary for satisfactory completion of specifications and agreements.
5. The Contractor agrees to indemnify the City and hold harmless the City of Port Arthur
and its officers, agents, employees or assigns from any and all liability, including claims,
causes of action, and damages to property arising out of or in connection with the
work done by the Contractor under terms of this contract.
6. It is expressly understood that, the Contractor waives any and all claims against the City
of Port Arthur, its agents, employees and assigns for any charges to the contractor, or
damages caused by the contractor or to any party arising out of this contract.
7. IN WITNESS WHEREOF, parties hereto have executed or caused to be executed this
agreement in duplicate originals.
Signed and agreed to on the day of , 2008.
City of Port Arthur CONTRACTOR
Signature
Signature
Printed Name Printed Name
Title
Title
PR 14617
CITY OF PORT ARTHUR
ADVERTISEMENT FOR BIDS
MARCH 5, 2008
MARCH 12, 2008
s~0 ~~i
received at the 01¢co of
the City Secretary, Clty
Hall 444. 4th Skest, or
P.O. Box 1083. pmt At-
thur, Texas 7741 n4
later than 8:55. A.M.,
~ March 19, 2068, ;and all
bids recoivcd w¢I thoresb
tar bo opened and read
aloud at 9:00 q,h4, on
March 19, 2608, In the
City Council Chambers,
Sift Floor, Clty Ha¢, Port
Arthur, Texas for certain
services briefly do~ribed
CDSG DISAST~RY
RECOVERY PROGRAM
RE-CONSTRUCTION OF
A MfNIFAUM OF
TWELVE WOUSES
aids recolvod attar cb9,
ng dme wl¢ b0 Petumad
Ccples of the Specifkat-
Nons and other Contras
Documents are on file In .
the Puroha9ing Office, '
444- 41h Street CRy al
Dorf Arlhur, and &re opon
for pubPac inspecton wfth-
autcherge.
The City ai Port Arthur rc-
serves the d9m to reject
any and all bldg and to
wahre Intormslltlea-
,loseph.&cd
Purchaslrtg. p4anager
Public
890 Notices
CITY OF PORT
ARTHUR, TEXAS
ADVERTISEMENT FOR
BIDS
NOTICE IS HEREBY
GIVEN THAT sealed
Bids, addressed to the
City of Port Arthur, will be
received at the Office of
the City Secretary, City
Hall 444- 4th Street, or
P.O. Box 1089. Port Ar-
thur, Texas 77841 no
later than 8:55 A.M.,
March 19, 2008, and all
bids received will thereaf-
ter be opened and read
aloud at. 9:00 A.M. on
March 19, 2008, in the
City Council Chambers,
5th Floor, City NaII, Port
Arthur, Texas for certain
services briefly described
as:
CDBG DISASTERY
RECOVERY PROGRAM
RE-CONSTRUCTION OF
A MINIMUM OF
TWELVE HOUSES
Bids received after clos-
ing time will be returned
unopened.
Copies of the Spec'rfica-
tions and other Contract
Documents are on file in
the Purchasing Office,
444- 4th Street, City of
Port Arthur, and are open
for public inspection with-
out charge.
The City of Port Arthur re-
serves the right to reject
any and all bids and to
waive informalities.
t~goh Broussard
Purchasing Manager
CITY OF PORT ARTHUR, TEXAS
ADVERTISEMENT FOR BIDS
NOTICE IS HEREBY GIVEN THAT sealed Bids, addressed to the City of Port Arthur,
will be received at the Office of the City Secretary, City Ha11444-4th. Street or P. O. Box
1089, Port Arthur, Texas 77641 no later than 8:55 A. M., March 19, 2008, and all bids
received will thereafter be opened and read aloud at 9:00 A. M. on March 19, 2008 in the
City Council Chambers, 5th Floor, City Hall, Port Arthur, Texas for certain services
briefly described as:
CDBG DISASTERY RECOVERY PROGRAM
RE-CONSTRUCTION OF A MINIMUM OF TWELVE HOUSES
Bids received after closing time will be returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing
Office, 444-4th Street, City of Port Arthur, and are open for public inspection without
charge.
The City of Port Arthur reserves the right to reject any and all bids and to waive
infornialities.
Joseph Broussard
Purchasing Manager
FIRST PUBLICATION: MARCH 5, 2008
SECOND PUBLICATION: MARCH 12, 2008
INVITATION TO BID
March 10, 2008
Vendors:
Sealed Bids, subjectto the General Instructions, Conditions and Specifications, as provided will
be addressed to the City Secretary of the City of Port Arthur, Texas in DUPLICATE.
Sealed BIDS shall be received no later than 8:55 A. M. IVlarch I9, 2008 at the City Secretary
Office and all bids received will thereafter be opened and read aloud at 9:00 A.M on March 19,
2008 in the City Council Chambers, Sth Floor, City Hall, Port Arthur, Texas for the following:
CDBG DISASTERY RECOVERY PROGRAM
RE-CONSTRUCTION OF A 1~IINIMUIVI OF TWELVE HOUSES
BIDS SHALL BE PLACED IN A SEALED ENVELOPE, with the bidder's name and address in
the upper left-hand corner of the envelope. FACSIMILE TRANSMITTALS SHALL NOT BE
ACCEPTED.
BIDS MUST BE submitted on the pricing form included for that purpose in this packet and
SIGNED BY A PERSON HAVING THE AUTHORITY TO BIND THE FIRM IN A
CONTRACT.
MARK ENVELOPE: RE-CONSTRUCTION
Sealed Bids shall be submitted:
CITY OF PORT ARTHUR
CITY SECRETARY
P. O. BOX 1089
PORT ARTHUR., TX 77641-1089
CITY OF PORT ARTHUR
CITY SECRETARY
414 4TH STREET
PORT ARTHUR, TX 77640
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME.
Page 1 of 15
Bids received after the closing time specified will be returned to the bidder unopened. Award
will be made as soon as practicable after opening. To obtain results, or if you have any
questions, please contact Clifton Williams at the City of Port Arthur Purchasing Office, at (409)
933-8160.
The City of Port Arthur reserves the right to reject arty or all Bids and to waive informalities or
defects in bids, or to accept such bids as it shall deem to be in flee best interests of the City of
Port Arthur.
Sincerely,
Joseph Broussard
Purchasing Manager
Page 2 of 14
CITY OF PORT ARTHt1R, TEXAS
ADDENDUM. NO. ONE (1)
DATE: MARCH 12, 2008
BID PROPOSAL FOR: CDBG DISASTERY RECOVERY PROGRAM
RECONSTRUCTION OF A MINIMUM OF TWELVE HOUSES
The following clarifications, amendments, deletions, additions, revision and/or modifications are
made a part of the Contract Dc~cun~ents and change the original documents only in the manner
and to the extent hereinafter stated and shall be incorporated in the Contract Documents.
Provisions of this addendum shall take precedence over requirements of the original Contract
Documents and. all BIDDF,RS ARE REQt1ESTED TO ACKNOWLEDGE SAID PROVISIONS
IN THE SUBM[SSION OF THEIR BID.
1. BID BOND OR CASHIER CHECK WILL BE FOR $1,000.
A
l ..
Clifton Williams
Senior Purchasing Assistant
CITY OF PORT ARTHUR
GENERAL SPECIFICATIONS
GENERAL INFORMATION:
NOTE: It is extremel~~ i~a?portaart :hat fare Vendor, Bic~lder, and/or Contractor furnish the
City of Port Arthur the required information specified in the Bid or Proposal
Specifications listed in this Bid Package.
The intent of this INVITATION TO BID (ITB) is to provide bidders with sufficient information
to prepare SEALED BIDS IN DL~PL[CATF for furnishing: CDBG DISASTERY RECOVERY
PROGRAiVI RE-CONSTRUCTION OF A MINIMUM OF TWELVE HOUSES
Bids must be in a sealed envelope addressed to the City Secretary, City of Port Arthur,
P. O. Box 1089, Port Arthur, Texas 77641. Bids shall be received no later than 8:55
A. M. March 19, 2008._ Bid proposal MUST BE SIGNED BY THE BIDDER.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS
TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS,
SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The
absence of such a list shall indicate that the bidder has not taken exception and the City shall
hold the bidder responsible to perform in strict accordance with the specifications of the
invitation. The City reserves the right to accept any and all or none of the
exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur.
Bids cannot be altered or amended after submission deadline. Any interlineation, alteration, or
erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
The City reserves the right to:
1. Reject any and all bids, and to make no award if it deems such action to be in its best
interest.
?. Award bids on the lump sum or unit price basis, whichever is in the best interest of the
City.
3. Reject any or all bids and to waive informalities or defects in bids, or to accept such
bids as it shall deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur
and whose bid is within 5% of the lowest bid price and the City decides that the local
bidder offers the City the best combination of contract price and additional economic
development opportunities for the City including the employment of residents in the
City and increased tax revenues for the City.
The award shall be made to the responsible vendor(s) whose bid is determined to be the lowest
offer; taking into consideration the relative importance of price, confornlance to specifications
and capability and experience of the contractor.
Page 3 of 15
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and
Proposal" shall be equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a
complete response to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance
with Vemon's Texas Code Anxiotateil, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The binder shall not offer or accept gifts or anything of value, nor enter into any
business arrangement with am,' employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR_RESPONSIBI/E PROSPECTIVE BIDDERS: A prospective
bidder must affirn~atively demonstrate bidder's responsibility. A prospective bidder must meet
the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be othertivise qualified and. eligible to receive an award.
5. Be engaged in a full time business, and can assume liabilities for any performance or
warranty service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public moneys under any contract by the City
with such person until such person has paid all obligations and debts owed to the City, or has
made satisfactory arrangements to pay the same.
Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing
\~Ianager. Addenda will bE; mailed to all who are known to have received a copy of the ITB.
Offerers shall acknowledge receipt of all addenda.
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required, of each item listed. In the event of error or discrepancy in the mathematics, the unit
price shall prevail.
PURCHASE ORDER: A purcl-~ase orders jshall be generated by the City of Port Arthur to the
successfiil bidder. The purchatic order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Housing
Division, P. O. Box 1049, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the
goods or services by the City of Port Arthur.
Page 4 of 14
SALES TAY: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and
Federal Excise Tax, therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of
Texas. This agreement is pertormable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,
ordinances, rules, orders, regulations and codes of the federal, state and local governments
relating to performance of work herein.
INTEREST OF MEMBERS OP CITY: No member of the governing body of the City, and no
other officer, employee or agent of the City who exercises any functions or responsibilities in
connection with the planning and carrying out of the program, shall have any personal financial
interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to
assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances
prohibits the City from granting any license, privilege or paying money to anyone owing
delinquent taxes, paving assessments or any money to the City until such debts are paid or until
satisfactory arrangements for payment has been made. Bidders must complete and sign the
AFFIDAVIT included as part of this ITB.
CONTRACT: The following will comprise the contract between the City and the successful
bidder:
1. Information for Bidders
2. Bid Sheet
3. Notice of Awards
4. Specifications
5. Addenda
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically
understood and agreed that these quantities are approximate and any additional quantities will be
paid for at the quoted price. It is further understood that the supplier shall not have any claim
against the City of Port Arthur for quantities less than the estimated amount.
All bids will remain in effect for one year after the bid opening date.
If through any cause the Bidder fails to fulfill in a timely and proper manner, his obligations
under this Contract, or fails to pcrfonn in accordance with these specifications, the City reserves
the right to tetaninate this Contract by giving written notice to the Bidder of such termination and
specifying the effective date thereof, at least fifteen (I S) days before the effective date of such
termination.
Page5ofl4
No person has the authority to verbally alter these specifications. Any interpretations,
corrections or changes to this 1TB and specifications will be made in writing by the Purchasing
Division of the City of Port Arthur and sent to each person having a bid package.
The vendor must be an authorized dealer for all products offered. The vendor must give the
manufacturers name and product description of all items. Inferior products, products which
perform at a substandard level, or poor quality products will be rejected.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, Texas
77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the
Contract shall be read and enforced as though each were included herein. If, through mistake or
otherwise, any such provision is not inserted or is not correctly inserted, the Contract shall. be
amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike
manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities
and means, except as herein otherwise expressly specified, necessary or proper to perform and
complete all the work required by this Contract, in accordance with the provisions of this
Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of
a detailed description concerning any point, shall be regarded as meaning that only the best
commercial practices are to prevail. All interpretations of these specifications shall be made on
the basis of statement.
While the purpose of the specifications is to indicate minimum requirements in the way of
capability, performance, construction, and other details, its use is not intended to deprive the City
of Port Arthur the option of selecting goods which maybe considered most suitable for the
purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the
vendor is specifically advised that the written bid proposal will prevail in the determination of
the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program. or activity receiving Federal financial assistance.
Questions concerting this ITB or additional information should be directed to Beverly Freeman
at 409-983-8259.
Page6of14
BID SECURITY AND LIQUIDATED DAMAGES
Bids shall be accompanied by a bid guarantee of not less than five percent (5%) of the
amount of the total bid which shall be a Certified Check or Cashier's check payable without
recourse to the City of Port Arthur, or a bid bond with corporate surety authorized to conduct
business in Texas. Said security shall be submitted with the understanding that it shall guarantee
that the Bidder will not withdraw his bid within thirty (30) days after the date of the opening of
the bids; that if a bid is accepted, the bidder will enter into a formal Contract with the OW~1ER,
furnish bonds and insurance as may be required and commence work at the specified time, and
that in the event of the withdrawal of said bid within said period, or the failure to enter into said
Contract, furnish said bonds and insurance and commence work within the time specified, the
Bidder shall be liable to the OWNER for the difference between the amount specified in the bid
in the amount for which the OWNER may otherwise procure the required work. Checks of all
except the three lowest responsible Bidders will be returned when award is made; when the
Contract is executed, the checks of the two remaining unsuccessful bidders will be returned; that
of the successful Bidder be returned when formal Contract, bonds and insurance are approved,
and work has commenced within the time specified.
The Bidder to whom the award is made shall execute and return the formal Contract with
the OWNER and furnish Performance and Payment Bonds and required Insurance Documents
within ten (10) days after the prescribed forms are presented to him for signature. Said period
will be extended only Upon written presentation to the OWNER, within said period, of reasons
which the sole discretion of the OWNER, justify an extension. If said Contract, bonds and
insurance Documents are not received by the OWNER within said period or if work has not been
commenced within the time specified, the Oti~'NER may proceed to have the work required by
the Plans and Specifications performed by any means at its command, and the bidder shall be
liable to the CITY For any excess cost to the OWNER over bid amount. Further, the bid
guarantee shall be forfeited to the CITY as liquidated damages and Bidder shall liable to the City
for an additional amount of five percent (~°ro) of the bid amount as liquidated damages without
limitation.
The OWNER, within ten (10) days of receipt of acceptable Performance and
Payment insurance, ;Documents and Contract signed by Bidder to whom Contract was awarded,
shall sign and return executed duplicate of the Contract said party. Should OtiVNER not execute
the Contract within such period, the Bidder may, by written Notice to OWNER, withdraw his
signed Agreement.
BONDS
If the Contract exceeds Fifty Thousand Dollars ($50,000.00), Performance and Payment Bonds
shall be furnished on prescribed forms in the amount of one hundred percent (100°~0) of the
Contract price with coi-horate surety duly authorized to do business in the State of Texas.
Attorneys-in-fact who sign Bonds must file with each bond a certified and effective date copy of
their Power of Attorney.
Page 7 of 14
Insurance
All insurance must be written by an insurer licensed to conduct business in the State of
Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase,
maintain and keep in force insurance that will protect against injury and/or damages which may
arise out of or result from operations under this contract, whether the operations be by himself or
by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone
for whose acts any of them may be liable, of the following types and limits (no insurance policy
or certificate of insurance required below shall contain any aggregate policy year limit unless a
specific dollar amount (rn- specific formula for determining a specific dollar amount) aggregate
policy year limit is expressly provided in the specification below which covers the particular
insurance policy or certificate of insurance.
Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance (products/completed
operations coverage must be included, and City of Port Arthur, its officers, agents, and
employees must be nan.ed as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person/$500,000 per occurrence for contracts of $100,000 or less; or
b. Bodily injury $1,000,000 single limit per occurrence or $500,00 each
person /$1,000,000 per occurrence for contracts in excess of $100,000; and,
c. Property Damage $100,000 per occurrence regardless of contract amount; and,
d. Minimum aggregate policy year limit of $1,000,000 for contracts of
$100,000 or less; or,
e. Minimum aggregate policy year limit of $2,000,000 for contracts in excess
of $100,000.
Commercial Automobile Liability Insurance (Including owned, non-owned
and hired vehicles coverage's).
a. Minimum combined single limit of $500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person,
$500,000 per occurrence for bodily injury and $100,000. per occurrence
for property damage.
4. Contractual Liability Insurance covering the indemnity provision of this Contract
in the same amount and coverage as provided for Commercial
Page. g of 14
Contractor shall cause Contractor`s insurance company or insurance agent to fill in all
information required (including names of insurance agency, Contractor and insurance
companies, and policy numbers, effective dates and expiration dates) and to dates and sign and
do all other things necessary to complete and make into valid certificate of insurance the
CERTIFICATE OF INSURANCE Form attached to and made a part of the Information To
Bidders, and pertaining to the above listed items 1, 2, 3 and ~; and before commencing any of the
work and within the time otherwise specified, Contractor shall file completed Form with the
Owner. None of the provisions in said Fonn shall be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form contains a provision
that coverage afforded under the policies will not be altered, modified or canceled unless at least
fifteen (1 ~) days prior written notice has been given to the Owner. Contractor shall also file with
the Owner valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors
and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF
INSURANCE
Form (s) shall in any event be filed with the OWNER not more than ten (I O) days after execution
of this Contract.
The original Builder's Risk policy (if required) shall provide for fifteen (15) days written
notice of alternation, modifiicalion or cancellation and shall be furnished to OWNER. Provided,
however until the original policy ,which original policy must be received by the OWNER not
later than (thirty) days after issuance of the Notice to Proceed for the project. Notwithstanding
any other provision in the Contract Documents, it is further mutually understood and agreed'that
no payment will be due and owing or made to the CONTRACTOR for any work performed
under the Contract until all of the required insurance documentation, including the original
policy specified above, are received by the OWNER.
Page 9 of 14
Specifications for Demolition &
Reconstruction of Housing Units
Provide a cost to demolish & remove all debris from location in preparation for new construction
at the following locations:
1033 W. Procter Street
1735 Memphis Ave
717 19`" Street
1035 13`" Street
714 13`" Street
3510 11`'' Street
2330 18`" Street
5981 Pat Ave
1025 8`" Street
2549 11`" Street
3015 15`" Street
1925 17`" Street
1027 Roosevelt Ave
3800 10`" Street
917 Dewalt Ave
121 ~ Clifford Ave
1933 Stilwell Blvd
805 Rio Grand Ave
Cost to reconstruct a minimum of 12 housing units, with a minimum size as follows:
2-bedrooms - 2-baths - 1100 sq ft
3-bedrooms - 2-baths - 1200 sq tt
4-bedrooms - 2-baths - 1500 sq ft
Requirements:
* Provide plans & elevations
* TRCC certified
* 10 year Warranty
* Units must comply with Federal, State & Local Codes
* Unit trust register with the State upon completion
* Engineered & Windstorm Certification on Roof & Structure
* Provide Plans & Elevations
* Install grass, gutters, and sidewalks
* Install a minimum of 10 Y 2ti parking pad
* Must be Energy Efficient
* Provide a time line to completion, Turn-key
Page 10 of 15
CITY OF PORT ARTHUR
BID PROPOSAL
PAGE 1 OF 2
DATE: MARCH 19, 2008
Bid Proposal For: CDBG DISASTERY RECOVERY PROGRAM RE-COi`ISTRUCTION
OF A MINIMUIV~T OF TWELVE HOUSES
The undersigned
doing
business in the City/Town of
submits herewith, in co~lformily with tl.e General Instructions, Conditions, and Specifications for
the following Bid:
OUTLINE OF BID DATA:
nFCrulpTin~r ~. RF.nRtl(1(VT ~ RF.DROOM 4 BEDROOM
1033 W. PROCTER- ST $ $ $
1735 MEMPHIS AV1/ $ $ $
717 19 SIRE C~T S $ S
_
103513 STREET $ $ $
_
71413T~TREET $ $ $
3 51.0 11 STREET $ $ $
233018 STREET $ $ $
5981 PAT AVE $ $ $
1025 8 STREET $ $ ~ $
___
254911 STREET _
$ $ $
301515~STREET $ $ $
i 1925 l7 STREET $ $ $
1027 ROOSEVELT AVE $ $ $
380010 STREET _
$ $ $
---
917 DEWALT AVE $ $ ~
_ _
1216 CLIFFORD AVE _ ___
_
$ $ $
133 STILWELL BLVD $ $ $
805 RIO GRAND AVE $ $ $
WORK WILL BE COMPLETED IN DAY S PER HOUSE
Page 11 of 15
BID OPENING DATE: March 19, 2008
CITY Ol POR"C ARTHUR
I`1STRUCTIONS TO BIDDER
Bidders are requestt:d to fln-Wish their complete REMIT TO ADDRESS and
TAX IDENTIFICATION Nt1MBER as indicated below:
REMIT PAYMENT TO:
COMPANY
ADDRESS
CITY/STATE/ZIP
SEND PURCHASE ORDER'TO:
COMPANY
ADDRESS
CITY/STATE/ZIP
TAX IDENTIFICATION NUMBER
Page l2 of l4
AFFIDAVIT
All pages in the offerer's bid proposal containing statements, letters, etc.,
shall be signed by a duly authorized officer of the company, whose
signature is binding on the bid proposal.
The undersigned offers and agrees to one of the following
I hereby certify that I do not have outstanding debts with the
City of Port Arthur. Further, I agree to pay succeeding debts
as they become due during this agreement.
I herebv certify that I do have outstanding debts with the
City of Port Arthur and agree to pay said debts prior to
execution of this agreement. I further agree to pay succeeding debts
as they become due.
I hereby certify that I do have outstanding debts with the
City of Port Arthur and agree to enter into an agreement for
the payment of said debts. I further agree to pay succeeding
debts as they become due.
NAYIE OF OFFERER
TITLE
ADDRESS
CITY/STATE/ZIP
TELEPHONE NUNi.BER
SIGNATURE
SUBSCRIBED AND SWORN to before me by the above named
on this the
day of _ _, 20
Notary Public in and for the State of
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page l3 of l4
CONFLICT OF INTF,REST STATCI~IIJNT
Phase delineate all owners of your company. If you have any contractual business
relationship or family relationship with any member of the governing body of the City or if you
expect this to occur, please so state:
Si~nlature
Page l4 of 14
CITY OF PORT ARTHUR
BID PROPOSAL
PAGE 1 OF 2
DATE: MARCH 19.2008
Bid Proposal For: CDBG DISASTERY RECOVERY PROGRAM RE-CONSTRUCTION
OF A MINIMUM OF TWELVE HOUSES
The undersigned ~ Q m t' S i,t~ • ~ U. r n~ ~ l..(i~ S~i'U G'~7 . ~ ~ 1..~~""~ . ,doing
business in the City/Town of Q ~ f + Pty ~~1 ~l t'
submits herewith, in conformity with the General Instructions, Conditions, and Specifications for
the following Bid:
OUTLINE OF BID DATA:
DESCRIPTION 2 BEDROOM 3 BEDROOM 4 BEDROOM
1033 W. PROCTER ST $ ~ y ~ Q G ~ . $ g(~ 2 ~-} ~ $ 3 . CJ
1735 MEMPHIS AVE $ ~ ~ 0 ~ $ D $
.717 19 STREET $ ~{ ~ ~ 0 $ 0 2~ ~ $ ', ~~
1035 13 STREET $ `~ y, ~ $ ~0 ~~ ~ $ r
F
714 13 STREET $ y 0 p $ $ ~- `
351011 STREET $ ~{- ~~~ $ Z $
2330 18 STREET $ '~ y- ~ $ ~ 2 $ ~ 7
5981 PAT AVE $ 1 ~ $ $Q 2~{- (~j $
i 025 8 STREET $ 1 ~~ $ (~ ~ 1 $
2549 11 STREET $ 0 0 $ S'~ ~. ~ $ `~ •
3015 15 STREET $ 1 Q ~ $: 2 $ ~"' `1j,1
192517 STREET $ 1 p $ $ o
1027 ROOSEVELT AVE $ ~ ~ $ $ ~' ~ '
~
380010 STREET $ 7 00 $ 2 $ -~
917 DEWALT AVE $ D $ a $ ~ ~
1216 CLIFFORD AVE $ 1 ~ p $ ,$ Z ~ $ ,~~
133 STILWELL BLVD $ 0 ~p $ (J ~ $ Z ~
805 RIO GRAND AVE $ '~j ~ ~ $ ~ $ v
WORK WILL BE COMPLETED IN ~. ~~_ DAYS PER HOUSE
CITY OF PORT ARTHUR
BID PROPOSAL
PAGE 2 OF 2
Receipt of addenda is acknowledged:
No. 1 Dated ~C~1 Z ~ ~ Received ~~Q ~ rah ~ 3 ~ ~ g
._
-~(~..vY-e S c,~ . 1 Lc the ~ 5~~l.iC,ficm ~_ ~ i ~Z~ 5 ~a ~~ ~~a ~~e L~,
COMPANY NAME STREET ADDRESS
.----
SIGN - OF B DER PO. BOX
~.~ ~ I u-'n~~
(PRINT OR TYPE NAME)
1 ~~rn l~ ~ l j~ ~-~~~-~--~
CITY STATE ZIP
4 ~' , ,~ ~ ~ red
TITLE
~gl . ~~~.~ ~l ~
AREA CODE TELEPHONE NO.
BID OPENING DATE: March 19,, 2008
CITY OF PORT ARTHUR
INSTRUCTIONS TO BIDDER
Bidders are requested to furnish their complete REMIT TO ADDRESS and
TAX IDENTIFICATION NUMBER as indicated below:
REMIT PAYMENT TO:
COMPANY ~~YY1QS ~~ ' ~r~ Cam-~-~~ ~ I c~Y111~i~
ADDRESS I I ('J
CITY/STATE/ZIP ~C~
SEND PURCHASE ORDER TO;
COMPANY . ~~ 1/1
ADDRESS I ~" l/~ ~
~~
J
r----~
l k ~ ~~
~~ ~~ ~ ~
J
CITY/STATE/ZIP 1 ~ '( Y~ ~. ~ ~ x ~~ 3~~
TAX IDENTIFICATION NUMBER ~ ~ ~ ~ ~ ~ ~ l 0 `
1
CONFLICT OF INTEREST STATEMENT
Please delineate all owners of your company. if you have any contractual business
relationship or family relationship with any member of the governing body of the City or if you
expect this to occur, please so state:
,~~ .
J$mes ~. Turner Co.,~struot.~ou~ .Ltd
Some. Fentures
~~ty of Post Arthur
ALL HOMES BUILT FOR THE CITY OF PORT ARTHUR DISASTER
RELIEF PROGRAM i~ILL INCLUDE THE FEATURES LISTED BELO[~
AND MODIFIED TO MEET ALL NECESSARYBID REQUIREMENTS.
INTERIOR FEATURES.•
• Rounded sheetrock comers
• Quality ceiling fan with light kit in living and master bedroom
Telephone and cable outlets in living and master bedroom
•:• Exhaust vents in all bath(s)
• Raised ceiling in Living room
KITCHENFEATURES:
3 Major brand electric appliances
30" freestanding range
21 cubic foot refrigerato* with ice maker
• Large microwave with vent fan/ light over range
• 1/3 HP gazbage disposal
°. Laminate countertops
• Double stainless steel sink
•'• Icemaker connections
Washer/ dryer connections
•: Optional dishwasher
BATHFEATURES:
•: Cultured marble vanity countertops
• ADA toilets and necessary grab bars
• 5 foot shower with low step entry
SECURITYFEATURES.•
• Deadbolts on exterior doors
• Exterior lighting at front and rear doors
• Smoke detectors installed
JAMES W. TURNER CONSTRUCTION, LTD.
CITY OF PORT ARTHUR, TEXAS
SAMPLE PLANS
ALL PLANS NEED MODIFICATION TO
MEET BID REQUIREMENTS AND TDHCA
HANDICAP ACCESSIBILITY
REQUIRMENTS. MODIFICATIONS WILL
BE MADE PRIOR TO HOMEOWNER
SELECTION. PLANS MAY BE MODIFIED
TO ADDRESS INDIVIDUAL HOMEOWNER
LOT DIMENIONS AND/ OR SET BACK
REQUIREMENTS.
2 BEDROOM/ 2 BATH
SIZE: 30 X 40
SQFT: 1074
~9r_~w
2 BEDROOM/ 2 BATH
SIZE: 30 X 38
SQFT: 1044
O
CC
M
~~~~~
2 BEDROOM/ 2 BATH
$~_~.~
SIZE: 26 X 38
SQFT: 1002
~r ~..~ u
G
V
,.
"i ,`:
i
_. __.-.. , ..sue.. _I..._
l'
i..') ~ ~_...
1
3 BEDROOM/ 2 BATH
SIZE: 24 X 48
SQFT: 1152
}
j
;.. _..
.~ -'-
.. _. :1. .~
~-'
.,
bdnr~ 2
11'xiG'
~'
~drm 3
11' x 10'
util
dining
10'Bx$'
bdrrn 4
:~% 11'4 x 10'
4 BEDROOM/ 2 BATH
~; SIZE: 31 X 47
_r
%,, ~'~ SQFT: 1446
j..
V'
master suite ~
15'4 x 11'5 C)
family
15'~ x 15'8
kitche n ~ Vent
-~a 1Q'8x8' ~ ;
' ~ por
.... Q........
~- ,~
OAW 31
Exhibits "Gl", "C-2", "C-3", °C-4",
"G30", "Gll", C-12", "G13", "C-14°,
"C-15", "G36", "G37"and °G18"
ARE ON FILE FOR REVIEW IN THE
CITY SECRETARY'S OFFICE.
z. pr14617