HomeMy WebLinkAboutPR 14656: PROJECT & DEVELOPMENT SERVICESINTEROFFICE MEMORANDUM
To: STEVE FITZGIBBONS, CITY MANAGER
Fxort: DALE L. WATSON, DIRECTOR OF PLANNING
sualECr: P.R. NO. 14656= PROJECT & DEVELOPMENT SERVICES
DATE: 04/01/08'
RECOMMENDATION:
I recommend approval of Proposed Resolution No. 14656 authorizing the City Manager
to retain Project & Development Services (PDS) to develop a funding template for Port
Arthur projects.
BACKGROUND:
PDS has indicated that they. have the ability to identify funding sources for many of the
projects currently proposed. It would seem beneficial to the City for them to provide that
information to us. If we are able to only utilize one or two of these sources the
expenditure would be wellworth it. e
BUDGETARY/FISCAL EFFECT: -
The agreement provides that the total cost will be $2,000
STAFFING/EMPLOYEE EFFECT:
None.
SUMMARY:
I recommend approval of Proposed Resolution No. 14656 be approved.
1
P.R No. 14656
04/01/08 DLW
RESOLUTION NO.
A RESOLUTION AUTHORIZING A CONTRACT WITH
PROJECT & DEVELOPMENT SERVICES FOR
PROFESSIONAL SERVICES RELATED TO THE
DEVELOPMENT OF A MASTER FUNDING TEMPLATE
FOR PORT ARTHUR PROJECTS.
WHEREAS, the City Council of the Ciry of Port Arthur has identified numerous redevelopment
projects, and;
WHEREAS, the City of Port Arthur would like to take advantage of any grant funding available
for these projects; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the City Manager is hereby authorized to retain Project &,Development Services to
develop a Master Funding Template for Port Arthur Projects, as described on the letter attached as
Exhibit "A".
THAT Project & Development Services shall complete the project within (60) days and shall be
paid upon completion.
THAT Project & Development Services shall sign this Resolution agreeing to these terms.
THAT Project & Development Services shall receive a fee of Two Thousand ($2,000) Dollars
for the development of the Master Funding Template.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED this day of April, A.D., 2008, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
MAYOR
P.R NO. 14656
04/01/08
Page 2 of 2
COUNCILMEMBERS-
NOES:
ATTEST:
Mayor
City Secretary
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION: `
Manager
~~~~u
Director of Planning
PPROVED AS TO THE AVAILABILITY OF FUNDS:
Director of Finance'
pol - IOSI -S/7,SY-o0
AGREED TO:
Project & Development Services
EXHIBIT "A"
~~:
= I
March 4, 2008
To whom it may concern,
I am writing in response to my meeting with Mayor Deloris Prince and several other Port Arthur
representatives this morning. I am intrigued by the projects Port Arthur has envisioned and excited to get the
funding process underway.
As I mentioned this morning, the first step on-the funding process is the development of a "Master
Funding Template" for all Port Arthur projects. I will start the "Funding Template" once I have been retained
for flat fee of $2,000 (two thousand dollars). The "Master Funding Template" creates a line item list outlining
any and all funding agreements/promises already received, funding applied for and/or received and known
incentives or bonds applicable to the project. It also specifies funds needed to make the project a success.
Once all above information is attained, the grant writer begins researching probable funding sources and
amount of funds available for the project. Once the Template is completed, it may be used as a funding
"roadmap" for the project. It is also helpful to see the layering process of the funds in order to assure
continued funding until the project's completion and sometimes beyond. The template is the property of the
client and they may use it to attain additional investors or to retain the grant writer far specific projects or the
project as a whole. A separate line item indicates whether the project requires subcontractor and/or
specialist. This is especially applicable to "green" funding.
If you have any additional questions or concerns please do not hesitate. I look forward to hearing from
you soon and working together to create a positive impact on Port Arthur.
Sincerely,
Jody LaFleur, LMSW, PhD
12841 HWY. 90
Beaumont. Texas 77706
(409) 659-6558
Cc: Rene Bass