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Home My WebLink AboutPR 21552: PURCHASE OF A BRUSH CHIPPER - PARKS AND RECREATION I / City of ' dk „rr rthu � Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 2, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation 0,OL- R I P.R.No. 21552-Purchase of a Brush Chipper—Parks and Recreation introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21552 authorizing the purchase of a brush chipper from Vermeer Texas-Louisiana of Cypress, Texas, for the Parks and Recreation Department in the amount of$39,959.70. Background: The Parks and Recreation Department is responsible for mowing various city properties, parks and right-of-ways. It is also responsible for the pruning of trees. Pruning is the most common tree maintenance procedure that helps maintain the structural integrity and aesthetics of the tree. There are a lot of trees in the City that needs to be pruned.The City has been consistently pruning and cutting overgrown trees. Due to the high winds of Hurricane Laura, the City is now inundated with debris. Additional equipment is needed to help with the disposal of the debris. The brush chipper would be used to reduce the piles of tree limbs by turning the limbs into smaller woodchips. Budgetary Impact: Funding in the amount of$39,959.70 is available for this purchase in Account Number 001- 1207-531.92-00. Recommendation: It is recommended that the City Council approve P. R.No. 21552 authorizing the purchase of a brush chipper from Vermeer Texas-Louisiana of Cypress, Texas, for the Parks and Recreation Department in the amount of$39,959.70. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur.Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R.No.21552 09/02/2020 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A BRUSH CHIPPER FROM VERMEER TEXAS-LOUISIANA OF CYPRESS, TEXAS, FOR THE PARKS AND RECREATION DEPARTMENT THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING CONTRACT NUMBER 597-19, IN THE AMOUNT OF $39,959.70; FUNDING AVAILABLE IN ACCOUNT NO. 001-1207-531.92-00 WHEREAS,the Parks and Recreation Department is responsible for mowing various city properties,parks and right-of-ways as well as with the pruning of trees; and, WHEREAS, pruning is the most common tree maintenance procedure that helps maintain the structural integrity and aesthetics of the tree; and, WHEREAS,there are a lot of trees in the area that need to be pruned; and, WHEREAS, due to the wind caused by Hurricane Laura, there is a lot of debris in the city that needs to be disposed of; and, WHEREAS, the Parks and Recreation Department is need of additional equipment to aid in the disposal of tree limbs by turning the limbs into smaller woodchips; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Texas Buyboard; and, WHEREAS, Vermeer Texas-Louisiana of Cypress, Texas is part of the Buyboard Cooperative Purchasing Program under Contract Number 597-19 and submitted a quote for a brush chipper in the amount of$39,959.70 hereto as Exhibit"A";now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council deems it is in the best interest of the City to authorize the purchase of a brush chipper from Vermeer Texas-Louisiana of Cypress, Texas P. R. No. 21552 09/02/2020 ca through Buyboard Contract Number 597-19, in the amount of $39.959.70, funding being made available in Account Number 001-1207-531.92-00. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2020, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Val Tizeno, Esq. City Attorney P. R.No. 21552 09/02/2020 ca APPROVED FOR ADMINISTRATION: Ron Burton City Manager k'nk 664 Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance tv Clifto Williams, CPPB Purchasing Manager EXHIBIT A WVermeer Texas-Louisiana Please remit to: llerrneere 21300 Northwest Freeway Vermeer Texas-Louisiana Cypress, TX 77429 Dept#41351 • PO Box 650823 Texas-Louisiana Ph: (281) 671-6000 (Dallas, TX 75265-0823 vermeertexas.com Branch Ship To: IN STORE PICKUP 03 - CYPRESS Date Time Page 09/02/2020 11:02:06 (0) 1 Account No Phone No Est No 01 PORTA001 4099838161 Q01904 Ship Via Purchase Order Invoice To: CITY OF PORT ARTHUR BROWN PO BOX 1089 Tax ID No PORT ARTHUR TX 77640 746001885 Salesperson LARRY BROWN 132 EQUIPMENT QUOTE - NOT AN INVOICE Description ** QUOTE ** EXPIRY DATE: 10/02/2020 Amount Stock #: 1045883 Serial #: 1VRY11197K1029074 39959.70 New 2019 VE BC1000XL New 2019 VERMEER BC1000XL BC1000XL 74HP DOM. VALUE PACK. - TI price reflects Buyboard Contract 597-19, freight and prep Sale # 01 Subtotal: 39959.70 TOTAL: 39959 .70 Subtotal: 39959.70 Authorization: Quote Total: 39959.70 Good for thirty (30) days from date of quote. Thank You For Your Business!