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HomeMy WebLinkAboutPR 21461: GROUND MAINTENANCE CONTRACTS FOR WATER UTILITIES . , City of 4 C—.......•--- '41121 rthu � Texas INTEROFFICE MEMORANDUM Date: July 28, 2020 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Donald Stanton, Interim Director of Water Utilities RE: PR 21461—Authorization for Ground Maintenance Contracts for Water Utilities Introduction: The intent of this Agenda Item is to seek acceptance of the ground maintenance contracts from Amelia Lawn Care and Landscaping of Groves, Texas, Consider Us of Beaumont, Texas, Williams Transport of Lumberton, Texas, and JNB Services, LLC of Beaumont, Texas. Background: Private contractors are used to maintain the grounds at various Water Utilities Department facilities. Seven (7) bidders presented packets for this ground maintenance work. Amelia Lawn Care and Landscaping of Groves, Texas, Consider Us of Beaumont, Texas, Williams Transport of Lumberton, Texas, and JNB Services, LLC of Beaumont, Texas were the low bidders. These contracts are to be authorized for the first year, with the option of renewal of two additional one-year periods. Budget Impact: A total projected budgetary impact of$80,000.00 per year is anticipated. Funding is available in Accounts 410-1252-532.59-00, 410-1253-532.59-00, 410-1255-532.59-00 and 410-1256- 532.59-00, Other Contractual Services. Recommendation: It is recommended that City Manager and City Council approve the attached ground maintenance contracts, as outlined above. "Remember, we are here to serve the Citizens of Port Arthur" P. R. No. 21461 07/28/20 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND AMELIA LAWN CARE AND LANDSCAPING OF GROVES, TEXAS (GROUPS A & C), CONSIDER US OF BEAUMONT, TEXAS (GROUP H), WILLIAMS TRANSPORT OF LUMBERTON, TEXAS (GROUPS B, D, & G), AND JNB SERVICES, LLC OF BEAUMONT, TEXAS (GROUPS E & F) FOR GROUND MAINTENANCE OF CITY PROPERTIES AT THE WATER UTILITIES DEPARTMENT FACILITIES, WITH A PROJECTED BUDGETARY IMPACT OF $80,000.00 PER YEAR; FUNDING IS AVAILABLE IN ACCOUNT NUMBERS 410-1252-532.59-00, 410-1253-532.59-00, 410-1255- 532.59-00 AND 410-1256-532.59-00, OTHER CONTRACTUAL SERVICES. WHEREAS, on June 10 and June 16, Purchasing advertised for bids for Ground Maintenance for Utility Operations in the Port Arthur News; and, WHEREAS, seven (7) bids for ground maintenance for the Water Utilities Department were received and opened on July 15, 2020; and, WHEREAS, the Water Utilities Department desires to execute contracts for ground maintenance, with the option of renewal for two additional one-year periods between the City of Port Arthur and Amelia Lawn Care and Landscaping of Groves, Texas (Groups A & C), Consider Us of Beaumont, Texas (Group H), Williams Transport of Lumberton, Texas (Groups B, D, & G), and JNB Services, LLC of Beaumont, Texas (Groups E & F) based on lowest price as shown in the bid tabulation attached as Exhibit"A"; and, WHEREAS, the Water Utilities Department anticipates the projected budgetary impact to be $80,000.00 per year for the above mentioned ground maintenance services, which is funded through Other Contractual Services account number (.59-00) in the following divisions: 410- 1252-532.59-00 (Water Purification), 410-1253-532.59-00 (Water Distribution), 410-1255- 532.59-00 (Wastewater Conveyance) AND 410-1256-532.59-00 (Wastewater Treatment), Other Contractual Services. P. R. No. 21461 07/28/20 bw Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, City Manager is hereby authorized to execute on behalf of the City, one year contracts, with the option to renew for two additional one-year periods between the City of Port Arthur and Amelia Lawn Care and Landscaping of Groves, Texas (Exhibit B), Consider Us of Beaumont, Texas (Exhibit C), Williams Transport of Lumberton, Texas (Exhibit D), and JNB Services, LLC of Beaumont,Texas (Exhibit E). THAT, a copy of the caption of this resolution be spread upon the minutes of City Council. READ, ADOPTED, AND APPROVED THIS day of 2020 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman"Bill"Bartie Mayor ATTEST: APPROVED AS TO FORM: kicizh 2.112arcX Sherri Bellard Valecia Tino City Secretary City Attorney P. R. No. 21461 07/28/20 bw Page 3 of 3 APPROVED FOR ADMINISTRATION: APPROVED AS TO THE AVAILABILITY OF FUNDS: `1'`C u 0c Ronald Burton Kandy Danie City Manager Interim Director of Finance ) Donald Stanton Clifton Williams, CPPB Interim Director of Water Utilities Purchasing Manager Exhibit "A" (Bid tabulation) o m3 �} a a. a �+ V 3 @ er , .. = "I. o a 00 �1 O� Lel A CO N . , 2 = O a o.� ; = et _ _ = = = = = = O a 11h, m A a co Vi H fp H y y (A = s' nnnC) nnnnao. ° a k 1z a F °c °c =° a c e .9 OO C = 'D 'o b .0 'C 'Cf 'o 'C 9 a tp =9C� 17 C�7 d (� 07 a o S4 o a a a• zze. EAEAEAEAEA � t� DI 0 0 I. o 0 o v o '� s a7 W o ,_ `" r d p o 0 0 0 0 o A ; -3 = x r a n En 2 y) y5 ss = n 3 a Cil A W C+ •+ V' A N VIn n — r� o 0 0 0 o o o N S. = t X 00 JO = E. r9 � O n O r Qo m O H9 :: - z z z z z 4 v . = = - K c o o w 0 0 0 0 0 = _ °• d y mi o 0 0 07 07 00 07 07 er, o Q c = FP. z o 0 o v v v v v o, O:? o' '21 i1 - F2• a o = •0 Z N x ee -0S'A= sg � = a O O 0 d9 b9 .a. z EA W z 't N O 2 N "t m -� @ N ,cc.-, O .. O C in y 2 oo » c = [i o 0 0 N a s0a o vs i _ = C v' S ,2:, o c vi p c p r c ' 00 0 00 P7 X O C [T 0 y a°• 1-3 n O r4 ACO m s4 �' m o W .so 9= az co 0 '< 2 000 ,con n 03y a _ - �O �7 0 • o © © p'• T▪ ivv00000 ' -3 eo A X = 0 n OP EA EA EA z EA z EA z�� NVIW LH 0 y mtT o o SA n • Jp CZ CZ 0vvpcB x C- z Dv 007 CA • coiZEAEAZE•sZiAeD 2 ooooore, 7t. © .. o o n mU = oo o o o © v © © d o p ofr ..'i x r r n Exhibit "B" (Purchasing Contract for Amelia Lawn Care and Landscaping) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of _ , 2020, by and between an individual, firm partnership or corporation, Amelia Lawn Care and Landscaping of Groves, Texas,hereinafter called"Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner"or"City". WITNESSETH: That for and in consideration of the payments,terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Agreement is one year from the date issued on the Notice to Proceed, with an option to renew for two (2) additional one-year periods,unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within fifteen(15)days written notice. 2. The Vendor will provide Mowing services, as delineated and submitted in their bid on July 15, 2020. 3. During the term of this Contract,the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Mowing and Lawn Service for Groups A & C 4. The Vendor agrees to deliver all services during the term of this contract, at the unit prices listed on the Bid schedule dated July 15, 2020. 5. The term"Contract Documents"means and includes the following: (A)Agreement (B) Advertisement for BIDS (C) Invitation to Bid (D) General Information (E) General Specifications (F) Specifications (G) Bid (H) Bid Sheet (I) Notice of Award (J) Notice to Proceed (K) Addenda 6. This Agreement shall be binding upon all parties hereto and their respective heirs. executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2020. WITNESS: CONTRACTOR: Amelia Lawn Care and Landscaping SIGNED AND AGREED to on the day of , 2020. WITNESS: CITY OF PORT ARTHUR Sherri Bellard Ron Burton City Secretary City Manager ) -CITY OF PORT ARTHUR,TEXAS rirr rfhu ADDENDUM NO. ONE (1) Teuti June 22,2020 BID FOR: Mowing of Utility Operations Properties The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 8, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July 8, 2020 in the City Council Chambers, City Hall, 5th Floor, Port Arthur,TX. You are invited to attend. 2. A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Grass Cutting at Utility Operations is scheduled for Tuesday June 30, 2020 at 10:00 A.M.,Water Service Center, 111 H.O. Mills Road, Port Arthur,Texas If you have any questions, please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. Clin Williams,CPPB Purchasing Manager 2-/?-zazc� ignature of"roposer Date Cc iGiwrV(Z/62 ''''� ADDENDUM #3 Cif).of -CITY OF PORT ARTHUR, TEXAS lay ort rI thug ADDENDUM NO. THREE (3) tieTruss July 10,2020 BID FOR: Mowing of Utility Operations Properties The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. Attached is the Revised Bid Sheet. Disregard the old Bid Sheet. 2. All areas will be cut every 10 days. If you have any questions, please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. WJ Cli Williams, CPPB Purchasing Manager di� 7--/Z-28Zd re ocrProposer Date Page 1 of 7 THURMAN BARTIE,MAYOR , RON BURTON CHARLOTTE MOSES,MAYOR PRO TEM city of CITY MANAGER COUNCIL MEMBERS: rr ,r, rt h u SHERRI BELLARD,TRMC CAL JONES CITY SECRETARY RAYMOND SCOTT JR. Texas THOMAS KINLAW VAL TIZENO HAROLD DOUCET SR. CITY ATTORNEY KAPRINA RICHARDSON FRANK MARCH 18, 2019 INVITATION TO BID Mowing of Utility Operations Properties DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 1, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July 1, 2020 in the City Council Chambers, City Hall, 5`h Floor, Port Arthur,TX. You are invited to attend. MARK ENVELOPE: P20-052 DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. 02411, 49,14. Clifton Williams. CPPB Purchasing Manager Page 2 of 27 NON-MANDATORY PRE-BID CONFERENCE A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Grass Cutting at Utility Operations is scheduled for Thursday June 18, 20120 at 10:00 A.M.,Water Service Center, 111 H. O.Mills Road,Port Arthur,Texas The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary,will issue an addendum(s)to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. It is highly recommended you attend the pre-bid meeting. Attendance is not mandatory. However,in the event that you misinterpret the specifications because of failure to attend the pre-bid meeting; the City will not be held responsible. Page 3of27 INVITATION TO BID Mowing of Utility Operations Properties (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 4of27 SUBMIT THE FOLLOWING. A. BID SHEETS-PAGE 11-12 B. EQUIPMENT LIST- 13 C. NON-COLLUSION AFFIDAVIT-PAGE 14 (MUST BE NOTARIZED) D. AFFIDAVIT-PAGE 15(MUST BE NOTARIZED) E. CONFLICT OF INTEREST-(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE I AND SIGN & DATE ON LINE 7- PAGE 16 F. CHAPTER 2252 CERTIFICATION-PAGE 18 G. HOUSE BILL 89 VERIFICATION- PAGE 19 Page 5 of 27 SPECIFICATIONS FOR GROUNDS MAINTENANCE UTILITY OPERATIONS DEPARTMENT The work to be performed under this contract is for grounds maintenance at various Water Utilities facilities detailed on the attached bid forms (GROUP "A" through GROUP "0"). A mandatory pre-bid meeting will be held to address any questions of prospective bidders. Prior to the bid opening, each prospective bidder shall inspect every site listed in the attachments in order to become familiar with any site-specific requirements necessary to comply with these specifications. Bidders are to provide unit prices for the maintenance of each location and totals for the entire group. Award of contract will be based on bids received for the group price. Each site for Groups "A" through "F" shall be maintained twice per month from March through October, and once per month from November through February. The exception to this specification is that the Main Plant, Port Acres Wastewater Plant, and Sabine Pass Wastewater Plant locations shall be mowed up to 3 times a month year round, at approximately 10 day intervals. Bidders shall provide unit price for cutting Group "G" sites (estimated 4 cuts per year). Note that maintenance frequency may change during the term of the contract, as determined by the City. Unit prices provided for each site are for the City's use should we require additional maintenance at only that site, and not the entire group. * Invoices for services rendered under this contract are to be submitted to the Wastewater Conveyance Superintendent,within three days of cutting, in order to check/verify completion of the work. Invoices for work not submitted within this time frame will not be verified, and will not be paid. INVOICES NOT COMPLETED PER THESE SPECIFICATIONS WILL NOT BE PAID. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, and service to complete all work in a workmanlike manner as follows: 1. Sites in Groups A through F must be cut and trimmed with hand mower, weed trimmer, push mower, or riding lawn mower, as appropriate. Group "G" sites are for rough-cut and shall be maintained with bush hog and/or slope mower. 2. The schedule is attached. 3. Each site is to be clean cut and all fenced sites are required to be cut inside and around fenced areas, where practicable, as previously done or as directed by the City. 4. Trimming is required around all in-ground facilities, fences and concrete. 5. Vegetation is to be removed from all appurtenances and fencing. 6. Area will be cleared of all litter and debris prior to any mowing. 7. Litter and debris shall be disposed of properly, off site, at the contactor's expense. 8. All litter and debris shall be picked up prior to mowing and then immediately following the actual mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by the mower. 9. Litter and debris shall be defined as an object not intentionally placed at project site for a specific purpose. This shall include, but not limited to, paper, wrappers, cans, bottles, building materials, disposable diapers and small limbs shall be cleaned prior to cutting of all properties. 10. Litter and debris shall be disposed of properly,off site, at the contractor's expense. Page 6 of 27 11. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be placed or blown into the City's Drainage Culverts or in the street. 12. Equipment blades are to be sharpened so that grass will be cut low. 13. Entrance roads, approaches, and/or driveways are to be maintained, (where applicable), e.g., alleyways, around telephone poles, sidewalks, culverts, fence-lines; and around developed structures, water meters, ditches and trees. 14. For most facilities, the limits of cutting are the immediate area of past-maintenance, with a minimum of 5 feet around all fences and entrance roads, 10 feet around structures, and ANY areas adjacent and up to any street pavement. a. Specifically, for the Main Wastewater Treatment Plant, a five (5) foot span from the fence on the OUTSIDE of the perimeter shall be mown. 15. Ruts caused by contractor's equipment shall be filled at contractor's expense. 16. The contractor shall repair or replace, at his own expense, any damages to materials or property on site, resulting from negligence during grass cutting or associated activities. 17. Contractor must provide a list of equipment with their bid documents. 18. The contractors will be required to re-cut at their own expenses any areas deemed to be unsatisfactorily mowed. 19. Mow grass to a height of not more than 2 inches within five (5) days. 20. Time extension requests may be granted due to inclement weather or to unforeseeable events that are not caused by the contractor through approval of the Assistant Director of Utilities, Clyde Trahan, who can be reached at (409) 983-8556. If time extension is not given, the City reserves the right to use another vendor if the cut is not made in a timely fashion, within three (3) days after a rain event. 21. Herbicide spray is required around all fence lines and concrete structures at Lift Stations, Service Center, Water Towers and Pleasure Island Meter Pad, except where there is a concrete mow strip poured under the fence line. Herbicide is required around the fence lines, buildings, tanks, sidewalks, exposed pipes, valves, and concrete tanks and pads at all 3 Wastewater Treatment Plants. a. Herbicide is required at the Water Purification Plant, but ONLY around the fence line. 22. Proof of current license to spray must be provided with the bid documents if your company is spraying. 23. The contractor should bring the inability to access property or inability to mow for any reason to the attention of the City's authorized agent, before attempting mow. CONTRACT PERIOD: This Contract will terminate approximately twelve (12) months from date of execution with the option to renew for two (2) additional one year periods. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty(30) days written notice. The City reserves the right to award to as many contractors as Utility Operations deems necessary. During slow periods in the contract, the Utility Operations Department will contract according to low bid. It will be the Contractor's responsibility to provide documentation that their company has the equipment and the manpower to maintain their grass cutting obligation Page 7 of 27 CONTRACT TERMINATION: 1st Notice—A representative from the Utility Operations department will submit a certified letter stating the issues. 2"d Notice -A representative from the Utility Operations department will call contractor in for a meeting. 3rd Notice will be a letter of termination of contract for cause. Emergency Plan Is invoked as a result of excessive growth and the contractor unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the work load in a timely manner. Contractors should report immediately to Wastewater Conveyance Superintendent Jerome Hudson, all equipment failures, breakdowns, and rain delays in writing within twenty-four(24) hours. Page 8 of 27 Grass Mowing Schedule Month Cut Grass 1s`Cut Start By Jan 1 time/mo l St thru 15th Feb 1 time/mo 1st thru 15th March 10 day intervals 1st thru 5th April 10 day intervals 1st thru 5th May 10 day intervals 1st thru 5th June 10 day intervals 1st thru 5th July 10 day intervals 1St thru 5th Aug 10 day intervals 1St thru 5th Sept 10 day intervals 1st thru 5th Oct 10 day intervals 1St thru 5th Nov 1 time/mo 1st thru 15th Dec 1 time/mo 1st thru 15th NOTE: THAT GROUP G WILL BE CUT AT IRREGULAR INTERVALS, AS REQUIRED BY THE CITY Page 9 of 27 ADDENDUM #3 ITY OF PORT ARTHUR, TEXAS BID SHEET Page Iof6 BID FOR: Mowing at Utility Operations BID DUE DATE: July 15, 2020 Name Location Service Address Price per cut Group A Lift Stations &Sewer Plants Main Line 5440 Procter 5400 Procter St. $ o7 0 Valley Forge Valley Forge &Taft Ave. Procter St. Ext. $ 9° / 2— Manchester 6600 Gulfway Dr. 6580 Gulfway Dr. $ qr t 2 Pinetop Hwy 366 &Pinetop 4801 Atlantic Rd $ /,L ( Atlantic Road St. Atlantic Road. &39th St. 3949 Pure Atlantic $ >c Fairlea Hwy 366 &32nd St. 7250 32nd St. $ c?, ri Highland Heights Highland Heights @ Taft Elementary 2400 Taft Ave. $ (-12— Delmar q Delmar 4043 Lakeshore Dr. 4110 Lakeshore $ -12-- Lewis 12Lewis Dr. 4831 Lewis Dr. (rear) 4729 Lewis Dr. $ r 1 Z Peeke Ave 3900 Gulfway(rear) 1621 Brinkman $ q r t 2- 8th Ave 3600 Procter St. 3620 Procter St. $ R r / Z Pioneer Park 3400 18th St. 3435 18th St. $ c?'// 2— Water Towers&Misc Pioneer Park 3600 Blk Gates Blvd. $ 4/1,00 Tower Procter St. Ext. Procter St. Ext. &Taft Ave. $ 5 7e c 7 Tower Total Amount Bid for Group A $ 2 3S1.3 --- . S 3 ig afore of idder Date Page 2of7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 2 of 6 Name Location Service Address Price per cut Group B Lift Stations& Sewer Plants ©C� Hazel Ave 6140 Hazel Ave. 6160 Hazel Ave. $ / C) 63`d St. 63`d St. 3100 b1k. 63`i St. 5 9. ue) 62nd St. 2756 62nd St 6257 Jade Ave. $ 9 , oD West Port Arthur - Or) 6441 West Port Arthur Rd 6475 West Port Arthur Rd $ + 58th St. 2148 58th St. 2120 58th St. S / �— 2) Camelia Plaza Camelia Plaza/WPA Rd WPA Rd. $ 0, c 0 Lakeside Park 2100 Cambridge 2105 Cambridge $ /61, 00 El Vista LS 5400 Terrace 5448 Terrace Ave. $ r74/1 00 Roosevelt 5929 Roosevelt Ave 5929 Roosevelt Ave. S / ' DO Vista Village 5230 Linkwood 5050 Houston Ave. S /,7,. cO Operations Ctr. 4700 Houston Ave. 4850 Houston Ave. $ q Montrose 8500 Wilson 8530 Wilson $ 02-)e t)D Hwy 365 1900 blk Hwy 365 1901 Hwy 365 $ ( 1-11' O D Dominion Ranch Dr. @ Main B Aero Drive Canal $ 17 oc) Business Park Jade ave.ext. at the service road $ q. 00 Water Towers&Misc West Port Arthur Road Tower WPA Road&60th St. $ -._, / r be) 62nd St. &Jade Ave. Tower(vacant site) S 2 3, Hwy 365 Tower FM 365 &Main C Canal $ 6271 `C— 2 OC) Standpipe 61st&Garnet $ 307 Total Amount Bidfo Group $ 3Z-71210° i-k..1--e, t Signature 9T Bi der / Date Page 3 of 7 ADDENDUM #3 CITY OF PORT ARTHUR, TEXAS BID SHEET Page 3 of 6 Name Location Service Address Price per cut Group C Lift Stations & Sewer Plants Sabine Pass Main S 4TH&Tremont 5080 S.4TH Ave. $ S. 1s`. Ave. S. 1s`. &Quinn 7575 S. itt Ave. $ (?' 10 Dick Dowling S itt&Dowling 6897 S. ls`Ave. $ ?r l0 Welch St. 5100 Welch 5130 Welch St. $ crc i 0 SH 87 South 6500 S Gulfway 6500 S. Gulfway S ?t- Sabine rSabine Pass WWTPS. 4th St. &Tremont $ (ry 1 r DD Water Towers&Misc Sabine Pass GST Next to SP Fire Station 5030 S. Gulfway S SC) Sabine Pass Standpipe S. 2°'Ave. Row& Mechanic St. $ L}/r Across form Chevron refinery @ Gulf Copper ,OQ Gulf GST&PS dock $ Across from Scurlock ^ ��� Sea Rim Tank tank farm $ 17r (& Total Amount Bid for Group C $ 244/5 Si to re of Bidder Date Page 4 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 4 of 6 Name Location Service Address Price per cut Group D Lift Stations& Sewer Plants Lake Charles 1850 Lakeshore Dr 1850 Lakeshore Dr $ 7 ' ^ OD Lakeshore 101 Houston Ave 121 W.Lakeshore Dr $ () C) Grannis 648 W. Procter St 400 Grannis Ave. $ /,3, QU Stillwell 1600 19th St. 1600 19`h St. $ Sea Cabin LS S.H.82 @ T.B Ellison Pkwy T.B Ellison Pkwy.@ Disc Golf Disc Golf Course Course $ /2,CO' Water Towers&Misc Railroad Ave. &Thomas Blvd. Tower $ /7r0 Old Golf Course Road&Rodeo Ln (Whole Property,cut up to road on all sides,one 24"pass on outside of road that's not maintained Pleasure Island EST by Pleasure Island.) $ Next to the bridge going to Cameron, Metering Pad on Pleasure Island LA $ 3) Terminal Road E.S.T. 1440 Terminal.Road $ /i)/• be) Total Amount Bid for Group D $ f gn tore of Bi der l © Date Page 5 of 7 ADDENDUM #3 CITY OF PORT ARTHUR, TEXAS BID SHEET Page 5 of 6 Name Location Service Address Price per cut Group E Lift stations& Sewer Plants 3rd. Ave. 3400 3td Ave. 3328 3Rd Ave. $ Cf r(r) 7th Ave. Between 30th& 31 St. 3129 7`13 Ave. $ c r O 11th Ave. Between 27th& 28th St. 2805 11th Ave. $ I t j 0 Pear Ridge WWTP 3100 blk 42d St. 3149 42d St. $ c09 Highway 73 3300 W. Hwy 73 3340 W.Hwy 73 $ /S—c CSD 39th St. LS 3800 39th 3800 39th $ 9 f ( D Smith Young 4820 39th St. 4548 39th St. $ / 2.(')f). North Plant LS Old North WWTP Site 6439 Twin City Hwy $ ` (p,Dfl 74th St. 74th St. &9th Ave. 7498 9th Ave. $ 1p'- 00 46th St 46th St. dead end 4300 46th St. $ 3!r OC--) Forest Dr.(cut whole lot) Forest& Highland Dr. 4546 Highland Dr. $ Twin City Hwy. 4780 FM 365 $ IDLP Adams Elem. Near School 54459th Ave. $ /'r 00 West Park(cut whole lot) West Park&Rosedale 3100 West Park Drive $ Water Towers&Misc Lake Arthur Stand Pipe Behind new YMCA @GSU Row $ •L/q/�� Total Amount Bid for Group E $ a2 C/ t0 S ` Sig attire of BidderDate Page 6 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 6 of 6 Name Location Price per cut Group F Service Center&Treatment Plants Water Utilities Service Center 111 H.O. Mills Blvd New Water Purification Plant Dry bed to be included 1101 H.O. Mills Blvd. $ —50 2200 Blk Norma Old Water Treatment Plant Total Amount Bid for Group F $ `Sr CIO Group G Miscellaneous Sites Wetlands Reserve Hwy 73 &Savannah $ Old Water Purification Plant 1401 19`f' St. $ Raw Water Reservoir Hwy 365 & Savannah Ave. $ ` \- &Cr4 Total Amount Bid for Group G $ Group H Wastewater Treatment Plants Main WWTP 6300 Procter St. Ext. $ Hwy 365 &Rodair Gully Port Acres WWTP (2901 Hwy 365) $ f320 C-)° Total Amount Bid for Group H $ COMPANY N• E STREET ADDRESS •�Q� �� 22)C, S GNATUR.E O : is D P.O. BOX /Lis ‘/7)(.1rS Ty_ C-/ 'P• Ilk •R TYPE NAME CITY STATE ZIP X1)9 / ?/• _g T E AREA CODE TELEPHONE NO 0007_ „n , ms/0 � EMAIL FAX NO. Equipment List Equipment Qty Size of Cutting Deck Bush Hog / S Zero Turn or Riding Mower t, `f Z/ 5- a3 60; 6`t 36 Weedeater S N/A Hedge Trimmers 3 N/A Walk Behind 3 N/A Chainsaw 4 N/A Blower ,� N/A Edger 7 N/A Slope Mower -.,E?r— N/A Bat Wing -42)-- N/A Number of Employees S `/)_, ��Z ^ZdZO i afore of lroposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 16 of 27 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: / ,f/-147 -n Printed Name: . � eo£ ` �. , Title: et.' f Company: L.ta Accovi.3(l.� 4 161c/ Date: ,72 _i3--2°2D SUBSCRIBED and sworn to before me the undersigned authority by 14i) the ju.l j of, 014a'8n behalf of said bidder. 54,12—e-, 61N. EARLENESMI7H Notary Public in and for the i- My Notary ID#123943769 State of Texas :,`*;•a�;Eti:° Expires August 3,2021 . """'t' _ My commission expires:409 c1y k4S1 3, apa Page 17 of 27 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: yI hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. 4-Xe /c? . .(6t/f0(2/4 ---'1" • Firm Name (/ Date a ldr a tri Authorized Signatures Title Name (please print) / Telephone Email STATE: T ?<C) 5 COUNTY: SUBSCRIBED AND SWORN to before me by the above named 1'7 , wc. i?e R. Je on this the ) h day of j.t I , 20a D . ~� ti......... :� EARLENE SMITH D'Cir:12t:tk �� My Notary ID#123943769 � Notary Public Expires August 3,2021 louve • RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 18 of 27 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records adrninisrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. Name of vendor who has business relationship with local governmental entity. Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) Name of local government officer about whom the information Is being disclosed. Name of Officer J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? [] Yes [] No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2) B), excluding gifts described in Section 176.003(a-1). igLwegovernrnenIal entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Page 19 of 27 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code 176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds$2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed: or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor Local Government Code 4 176.006(a)and(a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity.or a family member of the officer.described by Section 176.003(a)(2)(A) (2) has given a local government officer of that local governmental entity,or a family member of the officer.one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B).excluding any gift described by Section 176 003(a-11 or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity:or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity.or (2) the date the vendor becomes aware. (A) of an employment or other business relationship with a local government officer. or a family member of the officer described by Subsection(al (B) that the vendor has given one or more gifts described by Subsection(a):or (C) of a family relationship with a local government officer corm provided by Texas Ethics Commiss on www ethics state tx us Revised 11.30/2015 Page 20 of 27 SB 252 CHAPTER 2252 CERTIFICATION I, (/v ad 6 -e , the undersigned and representative of 4,t ra / avza k (Company or Business me) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2752, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. // I4fName of Cany Representative (Print) toa Signature of Company Rep isentative Date Page 21 of 27 House Bill 89 Verification I, // Af,v (Person name), the undersigned representative (hereafter/ referred to as "Representative") of 94Yttpfie, /'/v ane l't (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. / 4'7(4 / SIGURE OF REPRESENT 'E S BSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this LRAday of �� 2CaO Vaiso?' •�• _ EARLENE SMITH (Sort My Notary ID#123943769 %r, ,'E*'t Expires August 3,2021 Notary Public Page 22 of 27 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 23 of 27 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City,or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Utility Operations, P.O. Box 1089, Port Arthur,Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas,Jefferson County. Page 24 of 27 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 25 of 27 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury$500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury$1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount;and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less;or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 26 of 27 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and$100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor(s)as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m.to 5:00 p.m. so that the City will be able to contact the contractor. Page 27 of 27 EXHIBIT "C" (Purchasing Contract for Consider Us) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2020, by and between an individual, firm partnership or corporation, Consider Us of Beaumont, Texas, hereinafter called"Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner"or"City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Agreement is one year from the date issued on the Notice to Proceed, with an option to renew for two (2)additional one-year periods, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes,but is not limited to, funding not being available in any budget cycle within fifteen(15) days written notice. 2. The Vendor will provide Mowing services, as delineated and submitted in their bid on July 15, 2020. 3. During the term of this Contract,the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Mowing and Lawn Service for Group H 4. The Vendor agrees to deliver all services during the term of this contract, at the unit prices listed on the Bid schedule dated July 15, 2020. 5. The term"Contract Documents"means and includes the following: (A)Agreement (B) Advertisement for BIDS (C) Invitation to Bid (D) General Information (E) General Specifications (F) Specifications (G) Bid (H) Bid Sheet (I) Notice of Award (J) Notice to Proceed (K)Addenda 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2020. WITNESS: CONTRACTOR: Consider Us SIGNED AND AGREED to on the day of , 2020. WITNESS: CITY OF PORT ARTHUR Sherri Bellard Ron Burton City Secretary City Manager THURMAN BARTIE,MAYOR RON BURTON CHARLOTTE MOSES,MAYOR PRO TE'M cry of - CITY MANAGER COUNCIL MEMBERS: _ n r t r t l u�— SHERRI BELLARD,TRMC CAL JONES CITY SECRETARY RAYMOND SCOTT JR. Texas THOMAS KINLAW VAL TIZENO HAROLD DOUCET SR. CITY ATTORNEY KAPRINA RICHARDSON FRANK MARCH 18,2019 INVITATION TO BID Mowing of Utility Operations Properties DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 1, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July 1, 2020 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. MARK ENVELOPE: P20-052 DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writin., to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williamsc portarthurtx.gov The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. Clifton Williams, CPPB Purchasing Manager Page 2 of 27 NON-MANDATORY PRE-BID CONFERENCE A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Grass Cutting at Utility Operations is scheduled for Thursday June 18, 20120 at 10:00 A.M., Water Service Center, 111 H. O. Mills Road,Port Arthur,Texas The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s)to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. It is highly recommended you attend the pre-bid meeting. Attendance is not mandatory. However, in the event that you misinterpret the specifications because of failure to attend the pre-bid meeting; the City will not be held responsible. Page 3 of 27 INVITATION TO BID Mowing of Utility Operations Properties (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City,State,Zip Code: Date: Page 4 of 27 SUBMIT THE FOLLOWING. A. BID SHEETS-PAGE 11-12 B. EQUIPMENT LIST- 13 C. NON-COLLUSION AFFIDAVIT-PAGE 14(MUST BE NOTARIZED) D. AFFIDAVIT-PAGE 15(MUST BE NOTARIZED) E. CONFLICT OF INTEREST-(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE 1 AND SIGN & DATE ON LINE 7- PAGE 16 F. CHAPTER 2252 CERTIFICATION-PAGE 18 G. HOUSE BILL 89 VERIFICATION-PAGE 19 Page 5 of 27 SPECIFICATIONS FOR GROUNDS MAINTENANCE UTILITY OPERATIONS DEPARTMENT The work to be performed under this contract is for grounds maintenance at various Water Utilities facilities detailed on the attached bid forms (GROUP "A" through GROUP "0"). A mandatory pre-bid meeting will be held to address any questions of prospective bidders. Prior to the bid opening, each prospective bidder shall inspect every site listed in the attachments in order to become familiar with any site-specific requirements necessary to comply with these specifications. Bidders are to provide unit prices for the maintenance of each location and totals for the entire group. Award of contract will be based on bids received for the group price. Each site for Groups "A" through "F" shall be maintained twice per month from March through October, and once per month from November through February. The exception to this specification is that the Main Plant, Port Acres Wastewater Plant, and Sabine Pass Wastewater Plant locations shall be mowed up to 3 times a month year round, at approximately 10 day intervals. Bidders shall provide unit price for cutting Group '`G" sites (estimated 4 cuts per year). Note that maintenance frequency may change during the term of the contract, as determined by the City. Unit prices provided for each site are for the City's use should we require additional maintenance at only that site, and not the entire group. * Invoices for services rendered under this contract are to be submitted to the Wastewater Conveyance Superintendent,within three days of cutting, in order to check/verify completion of the work. Invoices for work not submitted within this time frame will not be verified, and will not be paid. INVOICES NOT COMPLETED PER THESE SPECIFICATIONS WILL NOT BE PAID. The contractor shall furnish all supervision, labor, materials, machiner\, tools, equipment, and service to complete all work in a workmanlike manner as follows: 1. Sites in Groups A through F must be cut and trimmed with hand mower, weed trimmer, push mower, or riding lawn mower, as appropriate. Group "0" sites are for rough-cut and shall be maintained with bush hog and/or slope mower. 2. The schedule is attached. 3. Each site is to be clean cut and all fenced sites are required to be cut inside and around fenced areas, where practicable, as previously done or as directed by the City. 4. Trimming is required around all in-ground facilities, fences and concrete. 5. Vegetation is to be removed from all appurtenances and fencing. 6. Area will be cleared of all litter and debris prior to any mowing. 7. Litter and debris shall be disposed of properly, off site, at the contactor's expense. 8. All litter and debris shall be picked up prior to mowing and then immediately following the actual mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by the mower. 9. Litter and debris shall be defined as an object not intentionally placed at project site for a specific purpose. This shall include, but not limited to, paper, wrappers, cans, bottles, building materials, disposable diapers and small limbs shall be cleaned prior to cutting of all properties. 10. Litter and debris shall be disposed of properly, off site,at the contractor's expense. Page 6 of 27 11. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be placed or blown into the City's Drainage Culverts or in the street. 12. Equipment blades are to be sharpened so that grass will be cut low. 13. Entrance roads, approaches, and/or driveways are to be maintained, (where applicable), e.g., alleyways, around telephone poles, sidewalks, culverts, fence-lines; and around developed structures, water meters, ditches and trees. 14. For most facilities, the limits of cutting are the immediate area of past-maintenance, with a minimum of 5 feet around all fences and entrance roads, 10 feet around structures, and ANY areas adjacent and up to any street pavement. a. Specifically, for the Main Wastewater Treatment Plant, a five (5) foot span from the fence on the OUTSIDE of the perimeter shall be mown. 15. Ruts caused by contractor's equipment shall be filled at contractor's expense. 16. The contractor shall repair or replace, at his own expense, any damages to materials or property on site, resulting from negligence during grass cutting or associated activities. 17. Contractor must provide a list of equipment with their bid documents. 18. The contractors will be required to re-cut at their own expenses any areas deemed to be unsatisfactorily mowed. 19. Mow grass to a height of not more than 2 inches within five(5) days. 20. Time extension requests may be granted due to inclement weather or to unforeseeable events that are not caused by the contractor through approval of the Assistant Director of Utilities, Clyde Trahan, who can be reached at (409) 983-8556. If time extension is not given, the City reserves the right to use another vendor if the cut is not made in a timely fashion, within three (3) days after a rain event. 21. Herbicide spray is required around all fence lines and concrete structures at Lift Stations, Service Center, Water Towers and Pleasure Island Meter Pad, except where there is a concrete mow strip poured under the fence line. Herbicide is required around the fence lines, buildings, tanks, sidewalks, exposed pipes, valves, and concrete tanks and pads at all 3 Wastewater Treatment Plants. a. Herbicide is required at the Water Purification Plant, but ONLY around the fence line. 22. Proof of current license to spray must be provided with the bid documents if your company is spraying. 23. The contractor should bring the inability to access property or inability to mow for any reason to the attention of the City's authorized agent, before attempting mow. CONTRACT PERIOD: This Contract will terminate approximately twelve (12) months from date of execution with the option to renew for two(2) additional one year periods. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty(30) days written notice. The City reserves the right to award to as many contractors as Utility Operations deems necessary. During slow periods in the contract, the Utility Operations Department will contract according to low bid. It will be the Contractor's responsibility to provide documentation that their company has the equipment and the manpower to maintain their grass cutting obligation Page 7 of 27 CONTRACT TERMINATION: 1st Notice—A representative from the Utility Operations department will submit a certified letter stating the issues. 2"d Notice -A representative from the Utility Operations department will call contractor in for a meeting. 3rd Notice will be a letter of termination of contract for cause. Emergency Plan Is invoked as a result of excessive growth and the contractor unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the work load in a timely manner. Contractors should report immediately to Wastewater Conveyance Superintendent Jerome Hudson, all equipment failures, breakdowns, and rain delays in writing within twenty-four(24) hours. Page 8 of 27 Grass Mowing Schedule Month Cut Grass 1st Cut Start By Jan 1 time/mo 1St thru 15th Feb 1 time/mo 1St thru 15th March 10 day intervals 15t thru 5th April 10 day intervals l s`thru 5th May 10 day intervals l St thru 5th June 10 day intervals 1St thru 5th July 10 day intervals 1St thru 5th Aug 10 day intervals 1st thru 5th Sept 10 day intervals 1St thru 5th Oct 10 day intervals lst thru 5th Nov I time/mo 1st thru 15th Dec 1 time/mo 1st thru 15th NOTE: THAT GROUP G WILL BE CUT AT IRREGULAR INTERVALS,AS REQUIRED BY THE CITY Page 9 of 27 -CITY OF PORT ARTHUR,TEXAS trinrt rlh u ADDENDUM NO.TWO(2) r<,u, July 6,2020 BID FOR: Mowing of Utility Operations Properties The following clarifications, amendments,deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 15, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday,July 15, 2020 in the City Council Chambers,City Hall, 5th Floor,Port Arthur,TX. You are invited to attend. 2. Another Addendum will follow. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. ' aid Clift Williams,CPPB Pur hasing Manager I 1 • .. Proposer Date ADDENDUM #3 rifyoz- 1 -CITY OF PORT ARTHUR,TEXAS ; ,ii= -ADDENDUM NO.THREE (3) �J July 10,2020 BID FOR: Mowing of Utility Operations Properties The following clarifications, amendments, deletions, additions,revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. Attached is the Revised Bid Sheet. Disregard the old Bid Sheet. 2. All areas will be cut every 10 days. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. Cli Williams,CPPB Purchasing Manager 4111011.1 . Signature of Pro i?ser Date Page 1 of 7 ADDENDUM #3 ITY OF PORT ARTHUR,TEXAS BID SHEET Page I of 6 BID FOR: Mowing at Utility Operations BID DUE DATE:July 15,2020 Name Location Service Address Price per cut Group A Lift Stations&Sewer Plants Main Line 5440 Procter 5400 Procter St. $ )�- Valley Forge Valley Forge&Taft Ave. Procter St. Ext. $ f D fl Manchester 6600 Gulfway Dr. 6580 Gulfway Dr. $ -506 dp Pinetop Hwy 366&Pinetop 4801 Atlantic Rd $ 1 {\ G{� Atlantic Road St. Atlantic Road.&39th St. 3949 Pure Atlantic $ / U Fairlea Hwy 366&32nd St. 7250 32nd St. S / L) �9v Highland Heights Highland Heights Q Taft Elementary 2400 Taft Ave. S � s ele> Delmar 4043 Lakeshore Dr. 4110 Lakeshore $ I - U Lewis Dr. 4831 Lewis Dr.(rear) 4729 Lewis Dr. S 43 0 O° Peeke Ave 3900 Gulfway(rear) 1621 Brinkman S I I7 2 D� 8th Ave 3600 Procter St. 3620 Procter St. $ J Pioneer Park 3400 18th St. 3435 18th St. $ U D ov Water Towers& Misc 9O Pioneer Park 3600 Blk Gates Blvd. $ I JL) Tower R,v Procter St. Ext. Procter St.Ext. &Taft Ave. $ J 1) Tower Total Amount Bid for Group A $ LI .a 7i ) Sig . ire o B "r Date Page 2 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Parc 2 of 6 Name Location Service Address Price per cut Group B Lift Stations&Sewer Plants � 11,, v'-� Hazel Ave 6140 Hazel Ave. 6160 Hazel Ave. S �I �-'C) LC; 63'I St. 6341St. 3100 blk. 63"'St. S , c_ t 62nd St. 2756 62nd St 6257 Jade Ave. S 3 D( 0 West Port Arthur c(.0 t`� Rd 6441 West Port Arthur Rd 6475 West Port Arthur Rd $ f 7 t/ 58th St. 2148 58th St. 2120 58th St. S -'7 Camelia Plaza Camelia Plaza/WPA Rd WPA Rd. S lin 6 � Lakeside Park 2100 Cambridge 2105 Cambridge S DO j�!� ' l F f V V El Vista LS 5400 Terrace 5448 Terrace Ave. S 14) U Roosevelt 5929 Roosevelt Ave 5929 Roosevelt Ave. S IDD Vista Village 5230 Linkwood 5050 Houston Ave. S �_ Operations Ctr. 4700 Houston Ave. 4850 Houston Ave. S L C r--a./(_.> Montrose 8500 Wilson 8530 Wilson S Hwy 365 1900 blk Hwy 365 1901 Hwy 365 S . e' b e Dominion Ranch Dr.@ Main B Aero Drive Canal S I Zi Business Park Jade avc.ext.at the service road S Water Towers& N1isc —00 West Port Arthur Road Tower WPA Road&60th St. S / 2l) 62nd St.&Jade Ave.Tower(vacant site) S al 75 Hwy 365 Tower FM 365&Main C Canal S Standpipe 61%`&Garnet S I 7 cJO To.-! Amount Bid twi(;roup B S (f,3 Od ,41„ 4: .. A 01,4.4_, 7 --tLi- �; Signature of Bidder Date Page 3 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 3 of 6 Name Location Service Address Price per cut Group C Lift Stations&Sewer Plants Sabine Pass Main S 41 &Tremont 5080 S.4"i Ave. $ S. la'. Ave. S. 1s1. &Quinn 7575 S. 1'Ave. S Dick Dowling S l"& Dowling 6897 S. ls`Ave. $ Welch St. 5100 Welch 5130 Welch St. $ SH 87 South 6500 S Gulfway 6500 S.Gulfway $ Sabine Pass WWTPS. 4d'St. &Tremont $ Water Towers& Misc Sabine Pass GST Next to SP Fire Station 5030 S.Gulfway $ Sabine Pass Standpipe S. 2"d Ave. Row&Mechanic St. $ Across form Chevron refinery @ Gulf Copper Gulf GST& PS dock S Across from Scurlock Sea Rim Tank tank farm S Total Amount Bid for Group C $ AWLIF c Signature of Bidder Date Page 4 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 4 of 6 Name Location Service Address Price per cut Group D Lift Stations&Sewer Plants 00 Lake Charles 1850 Lakeshore Dr 1850 Lakeshore Dr $ -70 {)v Lakeshore 101 Houston Ave 121 W. Lakeshore Dr $ V dU Grannis 648 W.Procter St 400 Grannis Ave. $ 7i to tO Stillwell 1600 19th St. 1600 19th St. $ 300 Sea Cabin LS S.H.82 @.T.B Ellison Pkwy $ l 6' D 60 T.B Ellison Pkwy.@ Disc Golf $ C (1-it Disc Golf Course Course Water Towers& Misc if.)D Railroad Ave.&Thomas Blvd. Tower $ l Z5- Old Golf-Course Road&Rodeo Ln 1 (whole Property,cut up to road on all sides,one ex=, 24"pass on outside of road that's not maintained $ X50 Pleasure Island EST by Pleasure Lsland.) Next to the bridge going to Cameron, UD Metering Pad on Pleasure Island LA $ 70 Co Terminal Road E.S.T. 1440 Terminal Road $ ) b on Total Amount Bid for Group D S ) D Sv ,,,l. ____, , --, L)---co Signature of Bidder Date Page 5 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 5 of 6 Name Location Service Address Price per cut Group F Lift stations& Sewer Plants Ave. 3400 3'd Ave. 3328 3Rd Ave. S 7`'' Ave. Between 30th& 31 St. 3129 7th Ave. S 11th Ave. Between 27th& 28th'St. 2805 11 t''Ave. S Pear Ridge WWTP 3100 blk 42"d St. 3149 42"`h St. S Highway 73 3300 W. Hwy 73 3340 W. Hwy 73 $ 39th St.LS 3800 39th 3800 39th' $ Smith Young 4820 39th St. 4548 39`h St. $ North Plant LS Old North WWTP Site 6439 Twin City Hwy $ 74th St. 74th St.&9th Ave. 7498 9th Ave. $ 46th St 46th St.dead end 4300 46th St. $ Forest Dr.(cut whole lot) Forest&Highland Dr. 4546 Highland Dr. S Twin City Hwy. 4780 FM 365 $ Adams Elem. Near School 54459th Ave. $ West Park(cut whole lot) West Park&Rosedale 3100 West Park Drive $ Rater Towers& Misc Lake Arthur Stand Pipe Behind new YMCA @GSU Row $ Total Amount Bid for Group E $ . ' 7 - --,PD Signature of Bidder Date Page 6 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Pa2e 6 of 6 Name Location Price per cut Group F Service Center&Treatment Plants DO Water Utilities Service Center 1 1 l H.O. Mills Blvd $ ,5b0 New Water Purification Plant Dry bed to be included 1 101 H.O. Mills Blvd. $ ,C1 g00 )2200 Blk Norma Old Water Treatment Plant $ or) Total Amount Bid for Group F $ 1 1 q5 Group G Miscellaneous Sites Wetlands Reserve Hwy 73 &Savannah $ " I' 5-0 Old Water Purification Plant 1401 19th St. $ -;0 0 Raw Water Reservoir Hwy 365&Savannah Ave.? $ tc:) C) Total Amount Bid for Group G $ 2)D Group H Wastewater Treatment Plants 6.3:F3Main WWTP 6300 Procter St. Ext. $ Hwy 365&Rodair GullyC'G Port Acres WWTP (2901 Hwy 365) $ 14 D Total Amount Bid for Group H S , CO I _ C a t ANY N. E STREET ADDRESS — TURE O a ER• '�AFag N roc ; W J1 /7( 77 l� PR O TYPE NAME 1151144 STATE ZIP TITLOLJA� AREAODE09-07((a TELEPHONE NO ,J NOgiibt5Alii@y11CanA__ EMAIL FAX NO. Page 7 of 7 Equipment Li List } Equipment Qty Size of Cutting Deck /of: • Bush Hog �% ____ bp) S 4C/-8) Zero Turn or Riding Mower (,c2Weedeater 1 N/A Hedge Trimmers N/A Walk Behind _ N/A g1 Chainsaw N/A Blower N/A Edger 3 N/A N/A Slope Mower 0 Bat Wind N/A Number of Employees (1/q/c'27.0 Signature of Proposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. . �.y 6; •, `i 4 � a ,. .0111 _L 4,0,-.'....:.:;-,..--,;.,,L,,. gym, -10“,-- o r «, Jw ;fiffirsr -; ;�' - r � '' i �c k`3t1-s , "M.', �. r ,crt• `` -.,,,,,..,,,,.....1 { + ,>- z ..!:-'1#-....,,-,,~c + ,>. Jr4,;nz aate . ct ysS1 ,:,-;,- 1,13,'' NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: Printed Name: Title: Company: Date: SUBSCRIBED and sworn to before me the undersigned authority by the of, on behalf of said bidder. Notary Public in and for the State of Texas My commission expires: Page 17 of 27 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. [further agree to pay succeeding debts as they become due. Firm Name Date Authorized Signature Title Name (please print) 7 clephone Email STATE: COUNTY: SUBSCRIBED AND SWORN to before me by the above named on this the day of , 20 Notary Public RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 18 of 27 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176. Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code An offense under this section is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate) Name of local government officer about whom the information is being disclosed. Name of Officer J Describe each employment or other business relationship with the local government officer. or a family member of the officer as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? F---1 Yes n No B. Is the vendor receiving or likely to receive taxable income,other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)f2)(B) excluding gifts described in Section 176.003(a-1). Signature of vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www ethics state.tx us Revised 11.30i2015 Page 19 of 27 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm.For easy reference.below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,slate,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income. that exceeds$2.500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed: a (ii) the local governmental entity is considering entering into a contract with the vendor (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor Local Government Code§176.006(a)and(a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A)• (2) has given a local government officer of that local governmental entity,or a family member of the officer.one or more gifts with the aggregate value specified by Section 176.003(a)(2)(2).excluding any gift described by Section 176 003(a-1):or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity:or (B) submits to the local govemmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity.or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer. or a family member of the officer described by Subsection(a). (B) that the vendor has given one or more gifts described by Subsection(a):or (C) of a family relationship with a local government officer corm rovided by Texas Ethics Commissior www ethics state tx us Revised 30 2015 Page 20 of 27 SB 252 CHAPTER 2252 CERTIFICATION I, , the undersigned and representative of (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. Name of Company Representative (Print) Signature of Company Representative Date Page 21 of 27 House Bill 89 Verification I, (Person name), the undersigned representative (hereafter referred to as "Representative") of (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. SIGNATURE OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this day of , 20 Notary Public Page 22 of 27 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s)deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 23 of 27 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Utility Operations, P.O. Box 1089, Port Arthur,Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas,Jefferson County. Page 24 of 27 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 25 of 27 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury$500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury$1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000;and, b. Property Damage$100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 26 of 27 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and$100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor(s)as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m.to 5:00 p.m. so that the City will be able to contact the contractor. Page 27 of 27 EXHIBIT "D" (Purchasing Contract for Williams Transport) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2020, by and between an individual, firm partnership or corporation, Williams Transport of Lumberton. Texas, hereinafter called"Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the"Owner"or"City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Agreement is one year from the date issued on the Notice to Proceed, with an option to renew for two (2) additional one-year periods, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within fifteen(15) days written notice. 2. The Vendor will provide Mowing services, as delineated and submitted in their bid on July 15, 2020. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Mowing and Lawn Service for Groups B,D, & G 4. The Vendor agrees to deliver all services during the term of this contract, at the unit prices listed on the Bid schedule dated July 15, 2020. 5. The term"Contract Documents"means and includes the following: (A) Agreement (B) Advertisement for BIDS (C) Invitation to Bid (D) General Information (E) General Specifications (F) Specifications (G) Bid (H) Bid Sheet (I) Notice of Award (J) Notice to Proceed (K)Addenda 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2020. WITNESS: CONTRACTOR: Williams Transport SIGNED AND AGREED to on the day of , 2020. WITNESS: CITY OF PORT ARTHUR Sherri Bellard Ron Burton City Secretary City Manager THURMAN BARTIE,MAYOR RON BURTON CHARLOTTE MOSES,MAYOR PRO TEM Cityof CITY MANAGER /'',/;) COUNCIL MEMBERS: n rt rt ? SHERRI BELLARD,TRMC CAL JONES CITY SECRETARY RAYMOND SCOTT JR. Ti's THOMAS KINLAW VAL TIZENO HAROLD DOUCET SR. CITY ATTORNEY KAPRINA RICHARDSON FRANK MARCH 18, 2019 INVITATION TO BID Mowing of Utility Operations Properties DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 1, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July 1, 2020 in the City Council Chambers, City Hall, 5th Floor, Port Arthur,TX. You are invited to attend. MARK ENVELOPE: P20-052 DELIVERY ADDRESS: Please submit one(1)original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writing'to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@,portarthurtx.gov The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed [TB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. eLpt' Clifton Williams. CPPB Purchasing Manager Page 2 of 27 NON-MANDATORY PRE-BID CONFERENCE A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Grass Cutting at Utility Operations is scheduled for Thursday June 18, 20120 at 10:00 A.M., Water Service Center, 111 H. O. Mills Road,Port Arthur,Texas The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s)to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. It is highly recommended you attend the pre-bid meeting. Attendance is not mandatory. However, in the event that you misinterpret the specifications because of failure to attend the pre-bid meeting; the City will not be held responsible. Page 3of27 INVITATION TO BID Mowing of Utility Operations Properties (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 4 of 27 SUBMIT THE FOLLOWING. A. BID SHEETS-PAGE 11-12 B. EQUIPMENT LIST- 13 C. NON-COLLUSION AFFIDAVIT-PAGE 14 (MUST BE NOTARIZED) D. AFFIDAVIT-PAGE 15(MUST BE NOTARIZED) E. CONFLICT OF INTEREST-(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE I AND SIGN & DATE ON LINE 7-PAGE 16 F. CHAPTER 2252 CERTIFICATION-PAGE 18 G. HOUSE BELL 89 VERIFICATION-PAGE 19 Page 5 of 27 SPECIFICATIONS FOR GROUNDS MAINTENANCE UTILITY OPERATIONS DEPARTMENT The work to be performed under this contract is for grounds maintenance at various Water Utilities facilities detailed on the attached bid forms (GROUP "A" through GROUP "0"). A mandatory pre-bid meeting will be held to address any questions of prospective bidders. Prior to the bid opening, each prospective bidder shall inspect every site listed in the attachments in order to become familiar with any site-specific requirements necessary to comply with these specifications. Bidders are to provide unit prices for the maintenance of each location and totals for the entire group. Award of contract will be based on bids received for the group price. Each site for Groups "A" through '`F" shall be maintained twice per month from March through October, and once per month from November through February. The exception to this specification is that the Main Plant. Port Acres Wastewater Plant, and Sabine Pass Wastewater Plant locations shall be mowed up to 3 times a month year round, at approximately 10 day intervals. Bidders shall provide unit price for cutting Group "G" sites (estimated 4 cuts per year). Note that maintenance frequency may change during the term of the contract, as determined by the City. Unit prices provided for each site are for the City's use should we require additional maintenance at only that site, and not the entire group. * Invoices for services rendered under this contract are to be submitted to the Wastewater Conveyance Superintendent,within three days of cutting, in order to check/verify completion of the work. Invoices for work not submitted within this time frame will not be verified, and will not be paid. INVOICES NOT COMPLETED PER THESE SPECIFICATIONS WILL NOT BE PAID. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, and service to complete all work in a workmanlike manner as follows: 1. Sites in Groups A through F must be cut and trimmed with hand mower, weed trimmer, push mower, or riding lawn mower, as appropriate. Group "G" sites are for rough-cut and shall be maintained with bush hog and/or slope mower. 2. The schedule is attached. 3. Each site is to be clean cut and all fenced sites are required to be cut inside and around fenced areas, where practicable, as previously done or as directed by the City. 4. Trimming is required around all in-ground facilities, fences and concrete. 5. Vegetation is to be removed from all appurtenances and fencing. 6. Area will be cleared of all litter and debris prior to any mowing. 7. Litter and debris shall be disposed of properly, off site, at the contactor's expense. 8. All litter and debris shall be picked up prior to mowing and then immediately following the actual mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by the mower. 9. Litter and debris shall be defined as an object not intentionally placed at project site for a specific purpose. This shall include, but not limited to, paper, wrappers, cans, bottles, building materials, disposable diapers and small limbs shall be cleaned prior to cutting of all properties. 10. Litter and debris shall be disposed of properly, off site,at the contractor's expense. Page 6 of 27 11. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be placed or blown into the City's Drainage Culverts or in the street. 12. Equipment blades are to be sharpened so that grass will be cut low. 13. Entrance roads, approaches, and/or driveways are to be maintained, (where applicable), e.g., alleyways, around telephone poles, sidewalks, culverts, fence-lines; and around developed structures, water meters, ditches and trees. 14. For most facilities, the limits of cutting are the immediate area of past-maintenance, with a minimum of 5 feet around all fences and entrance roads, 10 feet around structures, and ANY areas adjacent and up to any street pavement. a. Specifically, for the Main Wastewater Treatment Plant, a five (5) foot span from the fence on the OUTSIDE of the perimeter shall be mown. 15. Ruts caused by contractor's equipment shall be filled at contractor's expense. 16. The contractor shall repair or replace, at his own expense, any damages to materials or property on site, resulting from negligence during grass cutting or associated activities. 17. Contractor must provide a list of equipment with their bid documents. 18. The contractors will be required to re-cut at their own expenses any areas deemed to be unsatisfactorily mowed. 19. Mow grass to a height of not more than 2 inches within five (5) days. 20. Time extension requests may be granted due to inclement weather or to unforeseeable events that are not caused by the contractor through approval of the Assistant Director of Utilities, Clyde Trahan, who can be reached at (409) 983-8556. If time extension is not given, the City reserves the right to use another vendor if the cut is not made in a timely fashion, within three (3) days after a rain event. 21. Herbicide spray is required around all fence lines and concrete structures at Lift Stations, Service Center, Water Towers and Pleasure Island Meter Pad, except where there is a concrete mow strip poured under the fence line. Herbicide is required around the fence lines, buildings, tanks, sidewalks, exposed pipes, valves, and concrete tanks and pads at all 3 Wastewater Treatment Plants. a. Herbicide is required at the Water Purification Plant, but ONLY around the fence line. 22. Proof of current license to spray must be provided with the bid documents if your company is spraying. 23. The contractor should bring the inability to access property or inability to mow for any reason to the attention of the City's authorized agent, before attempting mow. CONTRACT PERIOD: This Contract will terminate approximately twelve (12) months from date of execution with the option to renew for two (2) additional one year periods. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. The City reserves the right to award to as many contractors as Utility Operations deems necessary. During slow periods in the contract, the Utility Operations Department will contract according to low bid. It will be the Contractor's responsibility to provide documentation that their company has the equipment and the manpower to maintain their grass cutting obligation Page 7 of 27 CONTRACT TERMINATION: 1st Notice—A representative from the Utility Operations department will submit a certified letter stating the issues. 2°d Notice -A representative from the Utility Operations department will call contractor in for a meeting. 3rd Notice will be a letter of termination of contract for cause. Emergency Plan Is invoked as a result of excessive growth and the contractor unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the work load in a timely manner. Contractors should report immediately to Wastewater Conveyance Superintendent Jerome Hudson, all equipment failures, breakdowns, and rain delays in writing within twenty-four(24) hours. Page 8 of 27 Grass Mowing Schedule Month Cut Grass Pt Cut Start By Jan 1 time/mo l s` thru 15th Feb 1 time/mo 1 S`thru 15th March 10 day intervals 1 S` thru 5th April 10 day intervals ls` thru 5th May 10 day intervals I'` thru 5th June 10 day intervals 1S` thru 5th July 10 day intervals 1st thru 5th Aug 10 day intervals l'` thru 5th Sept 10 day intervals 1st thru 5th Oct 10 day intervals ls` thru 5th Nov 1 time/mo 1st thru 15th Dec I time/mo ls` thru 15th NOTE: THAT GROUP G WILL BE CUT AT IRREGULAR INTERVALS, AS REQUIRED BY THE CITY Page 9 of 27 rn of --� -CITY OF PORT ARTHUR,TEXAS i .Sp ' i ort rt\hzct ADDENDUM NO.ONE(1) r« June 22,2020 BID FOR:Mowing of Utility Operations Properties The following clarifications,amendments,deletions,additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m..,Central Standard Time, Wednesday, July 8, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July 8, 2020 in the City Council Chambers, City Hall,5th Floor,Port Arthur,TX. You are invited to attend. 2. A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Grass Cutting at Utility Operations is scheduled for Tuesday June 30, 2020 at 10:00 A.M.,Water Service Center, 111 H.O. Mills Road,Port Arthur,Texas If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. G1dIUt4 Clifidn Williams, CPPB Purchasing Manager I � ct d7— a L - Si re of Proposer Date -CITY OF PORT ARTHUR,TEXAS coy of , e%) ort rthar ADDENDUM NO.TWO(2) % Ti rat July 6,2020 BID FOR:Mowing of Utility Operations Properties The following clarifications,amendments,deletions,additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 15, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday,July 15,2020 in the City Council Chambers,City Hall,5th Floor,Port Arthur,TX. You are invited to attend. 2. Another Addendum will follow. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. (.lA4ir.11, Cliftdat Williams, CPPB Purchasing Manager of Proposer Date ADDENDUM #3 cin of • LIN -CITY OF PORT ARTHUR,TEXAS ort rlhu - ADDENDUM NO.THREE(3) relax July 10,2020 BID FOR: Mowing of Utility Operations Properties The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. Attached is the Revised Bid Sheet. Disregard the old Bid Sheet. 2. All areas will be cut every 10 days. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. a)ea.ailee- Clifttafi Williams, CPPB Purchasing Manager // -•aiAI re of Proposer Date Pago 1 of 7 ADDENDUM #3 ITY OF PORT ARTHUR,TEXAS BID SHEET Page 1 of 6 BID FOR: Mowing at Utility Operations BID DUE DATE: July 15,2020 Name Location Service Address Price per cut Group A Lift Stations&Sewer Plants Main Line 5440 Procter 5400 Procter St. $ Valley Forge Valley Forge&Taft Ave. Procter St. Ext $ Manchester 6600 Gulfway Dr. 6580 Gulfway Dr. $ Pinetop Hwy 366&Pinetop 4801 Atlantic Rd S Atlantic Road St. Atlantic Road.&39th St. 3949 Pure Atlantic $ Fairiea Hwy 366&32nd St. 7250 32nd St. S Highland Heights Highland Heights @ Taft Elementary 2400 Taft Ave. $ Delmar 4043 Lakeshore Dr. 4110 Lakeshore $ Lewis Dr. 4831 Lewis Dr. (rear) 4729 Lewis Dr. $ Peeke Ave 3900 Gulfway(rear) 1621 Brinkman S 8th Ave 3600 Procter St. 3620 Procter St. $ Pioneer Park 3400 I8th St. 3435 18th St. $ Water Towers&Misc Pioneer Park 3600 Blk Gates Blvd. S Tower Procter St. Ext Procter St.Ext.&Taft Ave. $ Tower Total Amount Bid for Group A S Q 07-/ ad _Signatul1of Bidder Date Page 2 of 7 ADDENDUM #3 CITY OF PORT ARTHUR.TEXAS BID SHEET Page 2 of 6 Name Location Service Address Price per cut Group B Lift Stations&Sewer Plants Hazel Ave 6140 Hazel Ave. 6160 Hazel Ave. $ 1S, `00 63'1 St. 63"a St. 3100 blk. 63rd St. $ C • (/6 62nd St. 2756 62nd St 6257 Jade Ave. $ C/ 0 0 West Port Arthur h Rd 6441 West Port Arthur Rd 6475 West Port Arthur Rd $ d`1 V!!��}, i 0 58th St. 2148 58th St. 2120 58th St. $ /Of `0} Q Camelia Plaza Camelia Plaza/WPA Rd WPA Rd. $ f(), U C) Lakeside Park 2100 Cambridge 2105 Cambridge $ a 5 / 00 El Vista LS 5400 Terrace 5448 Terrace Ave. $ , 5((.3b Roosevelt 5929 Roosevelt Ave 5929 Roosevelt Ave. $ I(). Ca O Vista Village 5230 Linkwood 5050 Houston Ave. $ ( 010 0 Operations Ctr. 4700 Houston Ave. 4850 Houston Ave. $ ! 0 ,DO Montrose 8500 Wilson 8530 Wilson $ a i 80 Hwy 365 1900 blk Hwy'365 1901 Hwy 365 S 'a c'15)r Dominion Ranch Dr.@ Main B `/� Aero Drive Canal S 1(3 •1) Business Park Jade ave.ext.at the service road $ 1 0 , (00 Water Towers&Misc West Port Arthur Road Tower WPA Road&60t St. $ a S i o D 62nd St_&Jade Ave.Tower(vacant site) S .5 ,C7 Q Hwy 365 Tower FM 365&Main C Canal $ .5 ' (?O Standpipe 61"&Garnet $ 4 r C)O Total Amount Bid f I • :i 61 B $ 31S i 0 0 �� 07-/ il -a0 Sighature of Bidder Date Page 3 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Pape3of6 Name Location Service Address Price per cut Group C Lift Stations&Sewer Plants Sabine Pass Main S 4m&Tremont 5080 S.e Ave. $ S. ls`.Ave. S. 1s`.&Quinn 7575 S. 1"Ave. $ Dick Dowling S 1"&Dowling 6897 S. 1'`Ave. $ Welch St 5100 Welch 5130 Welch St. $ SH 87 South 6500 S Gulfway 6500 S.Gulfway $ Sabine Pass WWTPS. 4th St.&Tremont $ Water Towers&Misc Sabine Pass GST Next to SP Fire Station 5030 S.Gulfway $ Sabine Pass Standpipe S.2°d Ave. Row&Mechanic St $ Across form Chevron refinery @ Gulf Copper Gulf GST&PS dock $ Across from Scurlock Sea Rim Tank tank farm $ Total Amotmt Bid for Group C $ /v(0 t Si of Bidder Date Page 4 017 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 4 of 6 Name Location Service Address Price per cut Group D Lift Stations&Sewer plants Lake Charles 1850 Lakeshore Dr 1850 Lakeshore Dr $ 15/ 0 0 Lakeshore 101 Houston Ave 121 W. Lakeshore Dr $ c , 00 Grannis 648 W. Procter St 400 Grannis Ave. $ 1(, 0 O Stillwell 1600 1911 St. 1600 19t St. $ ,a01 DO Sea Cabin LS S.H.82 @ T.B Ellison Pkwy $ 1 S 1 VQ T.B Ellison Pkwy.@ Disc Golf ,�y� Disc Golf Course Course $ J r V Water Towers&Misc Railroad Ave.&Thomas Blvd. Tower $ 5 i 0 Old Golf Course Road&Rodeo Ln (Whole Property,cut up to road on all aides,one Pleasure Island EST by Pleasure lssllurd)of road that's not maintained $ 14)5 / 00 O/, Next to the bridge ! lJ going to Cameron, OS / 00 Metering Pad on Pleasure Island LA $ pl r Q 0 Terminal Road E.S.T. 1440 Terminal Road $ / 00 , Ob Total Amount Bid for Group D $ 23 S . t Signat idder Date Pogo 5of7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 5 of 6 Name Location Service Address Price per cut Group E Lift stations&Sewer Plants 3'1.Ave. 3400 3'd Ave. 3328 3Rd Ave. $ 7th Ave. Between 30th&31 St. 3129 7th Ave. 11th Ave. Between 27th&28th St. 2805 11th Ave. S Pear Ridge WWTP 3100 blk 42nd St. 3149 42n1 St. $ Highway 73 3300 W. Hwy 73 3340 W. Hwy 73 $ 39th St.LS 3800 39th 3800 39th $ Smith Young 4820 39th St. 4548 39th St. $ North Plant LS Old North WWTP Site 6439 Twin City Hwy $ 74th St. 74th St. &9th Ave. 7498 9th Ave. 46th St 46th St. dead end 4300 46th St. Forest Dr. (cut whole lot) Forest&Highland Dr. 4546 Highland Dr. $ Twin City Hwy. 4780 FM 365 $ Adams Hem. Near School 54459th Ave. S West Park(n whok tot) West Park&Rosedale 3100 West Park Drive $ Water Towers&Misc Lake Arthur Stand Pipe Behind new YMCA @GSU Row $ Total Amount Bid for Group E $ / - d e1 C, /• 07 —K1 —gl'O ignature of Bi t der Date Page 6 of 7 ADDENDUM #3 CITY OF PORT ARTHUR.TEXAS BID SHEET Paae 6 of 6 Name Location Price per cut Group F Service Center&Treatment Plants /� Water Utilities Service Center 111 H.O.Mills Blvd $ �, o f o V New Water Purification Plant ��� f Dry bed to be included 1101 H.O. Mills Blvd. $ 2200 Blk Norma Old Water Treatment Plant $ 7 S ' (J (I) Total Amount Bid for Group F $ . 0� Group G Miscellaneous Sites 50 r1 Wetlands Reserve Hwy 73&Savannah $ 10 0 Old Water Purification Plant 1401 19th St_ $ ) 50 , 00 Raw Water Reservoir Hwy 365&Savannah Ave. $ S Total Amount Bid for Group G $ t" &1 cCo r VO Group H Wastewater Treatment Plants Main WWTP 6300 Procter St. Ext. $ 500- 00 Hwy 365&Rodair Gully Port Acres WWTP (2901 Hwy 365) $ 50 , lJ 0 Total Amount Bid for Group H S 7c0 , 00 a 141.5 -Tran spa rt- pia A oy 9C19 COMPANY NAME • STREET ADDRESS iL SI e'. -s • 0 = Di DER P.O.BOX WpIA c,1 ,s t 1 �u0- om6ricv? ,�� 77((57 P OR TYPE NAME CITY STATE ZIP TIQELO rL/Cf . 50243 5s AREA CO E TELEPHONE NO EMAIL FAX NO. Page 7of7 Equipment List Equipment Qty Size of-Cutting Deck Bush Hog Zero Turn or Riding Mower (p Q n c Weedeater N/A Hedge Trimmers ` N/A Walk Behind N/A Chaincaw N/A Blower N/A Edger 1 N/A Slope Mower N/A Bat Wing N/A Number of Employees 3 07 -1L) ad Si ire of P oposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 16 of 27 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development an• bmission of this bid proposal. Signature: Printed Name: ----13(A V\ uk-J`1 1�� Title: Company: 1.,,) 11 \ ; gw+)"Ira vopart Date: (07_ 1 ,4 - o v,--d U f)1ra res )illrax�sA243- - SUBSCRIBED and sworn to before me the undersigned authority by the of, on behalf of said bidder. bonef -2))4)I,0 tiPp,Y'n��q NIKUL ARVINDB HAI PATEL _711 1,1 2,-,)ti) Notary Public in and for the Public,State of Texas :'•7� r comm Expires 12-11-2021 State of Texas ,,,,,, Notary ID 131376376 My commission expires: )z)»/z7-) Page 17 of 27 AFFIDAVIT All pages in Offeror's Responses containing statements, letters,etc.,shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: VI hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. Firm Name / Date ! ' r 0CA/ n e 1Aut oli'zed Signature Title �Ct 1/4„i r { i`civv►) 1-(09-5014 X014 S Name(please print) j. Telephone (A) \ \QW1 5 i I ro spit clot, co"1 Email STATE: Te-KS COUNTY: Jess SUBSCRIBED AND SWORN to before me by the above named cyr ,,�fllrnS ,on this the _ day of SJI y ,20 2-0 . ``�Yp,{lY PVB NIKUL ARVINDBHAI PATE �C.•' Public, Slate of Texas A'PNI'VZ Comm. Expires 12-11-2021 Notary Public -7W ''i,°„ N° Notary ID 131376376 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 18 of 27 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the taw by H.B.23. 84th Leg.,Regular Session. OFFICE USE ONLY This q,iestiornalre is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statemia,t to be filed. See Section 178.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006.Local Government Code.An offense under this section is a misdemeanor. 11 Name of vendor who has a business relationship with local governmental entity. /u/l+ Jn l l Check this box N you are filing an update to a previously filed questionnaire.(The law requires that you file an updated ` 1 completed questionnaire with the appropriate Ming authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 31 Name of local government officer about whom the information is being disclosed. Name of Officer .41 Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a(2XA). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or:Rely to receive taxable income, other than investment income, from the vendor? n Yes n No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? n Yes No Describe eacho empl ymerht or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. J I ri Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts I as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). J d7_ / L/ ao ature of vend long business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11130/2015 Page 19 of 27 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code St 176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state.or local govemmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds$2.500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed: or (ii) the local governmental entity is considering entering into a contract with the vendor: (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor Local Government Code 176.006(a)and(a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity.or a family member of the officer.described by Section 176.003(a)(2)(A) (2) has given a local government officer of that local governmental entity,or a family member of the officer.one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176 003(a-1):or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of' (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity:or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence. or another writing related to a potential contract with the local governmental entity.or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer described by Subsection(a) (B) that the vendor has given one or more gifts described by Subsection(a):or (C) of a family relationship with a local government officer dorm oroaided by Texas Ethics Commissior www ethics state tx us Revised n 30 2015 Page 20 of 27 SB 252 CHAPTER 2252 CERTIFICATION I, Dci V1 a W 1 ji S ,the undersigned and representative of W C qvi S Ti;00( / (Com�y or Business Name) being an adult over the age of eighteen (18)years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 7,53.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department Name of Company Representative(Print) of Co pany Representative 07 —iU-JO Date Page 21 of 27 House Bill 89 Verification DokA e 1 l\Q[M 4 (Person name), the undersigned representative (hereafter referred to as "Representative") of 1.0 , i 1 \ leis TroyOrt- (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur, and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. S TURE •F =ESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this l` iay of ��1 . , 20-J.0. ')1 Notary Public NIARVINDSHAI PATEL z°•' =Notary Public,State of Texas Comm Expires 12-1 1.2021 NotaryKUL ID 131376376 Page 22 of 27 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 23 of 27 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Utility Operations, P.O. Box 1089, Port Arthur,Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas,Jefferson County. Page 24 of 27 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 25 of 27 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury$500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 26 of 27 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and$100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor(s)as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m.to 5:00 p.m. so that the City will be able to contact the contractor. Page 27 of 27 EXHIBIT "E" (Purchasing Contract for JNB Services, LLC) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2020, by and between an individual, firm partnership or corporation,JNB Services, LLC of Beaumont, Texas, hereinafter called"Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the"Owner"or"City". WITNESSETH: That for and in consideration of the payments,terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Agreement is one year from the date issued on the Notice to Proceed, with an option to renew for two (2)additional one-year periods, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within fifteen(15) days written notice. 2. The Vendor will provide Mowing services, as delineated and submitted in their bid on July 15, 2020. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Mowing and Lawn Service for Groups E & F 4. The Vendor agrees to deliver all services during the term of this contract, at the unit prices listed on the Bid schedule dated July 15, 2020. 5. The term"Contract Documents"means and includes the following: (A) Agreement (B) Advertisement for BIDS (C) Invitation to Bid (D) General Information (E) General Specifications (F) Specifications (G) Bid (H) Bid Sheet (I) Notice of Award (J) Notice to Proceed (K) Addenda 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2020. WITNESS: CONTRACTOR: JNB Services, LLC SIGNED AND AGREED to on the day of , 2020. WITNESS: CITY OF PORT ARTHUR Sherri Bellard Ron Burton City Secretary City Manager THURMAN BARTIE,MAYOR RON BURTON CHARLOTTE MOSES,MAYOR PRO TEM City of 7, CITY MANAGER • COUNCIL MEMBERS: • ort rt ham— SHERRI BELLARD,TRMC CAL JONES CITY SECRETARY RAYMOND SCOTT JR. Texas THOMAS KINLAW VAL TIZENO HAROLD DOUCET SR. CITY ATTORNEY KAPRINA RICHARDSON FRANK MARCH 18,2019 INVITATION TO BID Mowing of Utility Operations Properties DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 1, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July 1, 2020 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. MARK ENVELOPE: P20-052 DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur,TX 77641 clifton.williams@,portarthurtx.gov The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed [TB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. eizo6w, GiAlieciltd— Clifton Williams, CPPB Purchasing Manager Page 2 of 27 NON-MANDATORY PRE-BID CONFERENCE A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Grass Cutting at Utility Operations is scheduled for Thursday June 18, 20120 at 10:00 A.M.,Water Service Center, 111 H. O.Mills Road, Port Arthur,Texas The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary,will issue an addendum(s)to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. It is highly recommended you attend the pre-bid meeting. Attendance is not mandatory. However, in the event that you misinterpret the specifications because of failure to attend the pre-bid meeting; the City will not be held responsible. Page 3 of 27 INVITATION TO BID Mowing of Utility Operations Properties (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 4of27 SUBMIT THE FOLLOWING. A. BID SHEETS -PAGE 11-12 B. EQUIPMENT LIST- 13 C. NON-COLLUSION AFFIDAVIT-PAGE 14(MUST BE NOTARIZED) D. AFFIDAVIT-PAGE 15(MUST BE NOTARIZED) E. CONFLICT OF INTEREST-(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE I AND SIGN & DATE ON LINE 7- PAGE 16 F. CHAPTER 2252 CERTIFICATION-PAGE 18 G. HOUSE BILL 89 VERIFICATION-PAGE 19 Page 5 of 27 SPECIFICATIONS FOR GROUNDS MAINTENANCE UTILITY OPERATIONS DEPARTMENT The work to be performed under this contract is for grounds maintenance at various Water Utilities facilities detailed on the attached bid forms (GROUP "A" through GROUP "G"). A mandatory pre-bid meeting will be held to address any questions of prospective bidders. Prior to the bid opening, each prospective bidder shall inspect every site listed in the attachments in order to become familiar with any site-specific requirements necessary to comply with these specifications. Bidders are to provide unit prices for the maintenance of each location and totals for the entire group. Award of contract will be based on bids received for the group price. Each site for Groups "A" through "F'S shall be maintained twice per month from March through October, and once per month from November through February. The exception to this specification is that the Main Plant, Port Acres Wastewater Plant, and Sabine Pass Wastewater Plant locations shall be mowed up to 3 times a month year round, at approximately 10 day intervals. Bidders shall provide unit price for cutting Group "G" sites (estimated 4 cuts per year). Note that maintenance frequency may change during the term of the contract, as determined by the City. Unit prices provided for each site are for the City's use should we require additional maintenance at only that site, and not the entire group. * Invoices for services rendered under this contract are to be submitted to the Wastewater Conveyance Superintendent,within three days of cutting, in order to check/verify completion of the work. Invoices for work not submitted within this time frame will not be verified, and will not be paid. INVOICES NOT COMPLETED PER THESE SPECIFICATIONS WILL NOT BE PAID. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment. and service to complete all work in a workmanlike manner as follows: 1. Sites in Groups A through F must be cut and trimmed with hand mower, weed trimmer, push mower, or riding lawn mower, as appropriate. Group "G" sites are for rough-cut and shall be maintained with bush hog and/or slope mower. 2. The schedule is attached. 3. Each site is to be clean cut and all fenced sites are required to be cut inside and around fenced areas, where practicable,as previously done or as directed by the City. 4. Trimming is required around all in-ground facilities, fences and concrete. 5. Vegetation is to be removed from all appurtenances and fencing. 6. Area will be cleared of all litter and debris prior to any mowing. 7. Litter and debris shall be disposed of properly, off site, at the contactor's expense. 8. All litter and debris shall be picked up prior to mowing and then immediately following the actual mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by the mower. 9. Litter and debris shall be defined as an object not intentionally placed at project site for a specific purpose. This shall include, but not limited to, paper, wrappers, cans, bottles, building materials, disposable diapers and small limbs shall be cleaned prior to cutting of all properties. 10. Litter and debris shall be disposed of properly,off site, at the contractor's expense. Page 6 of 27 11. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be placed or blown into the City's Drainage Culverts or in the street. 12. Equipment blades are to be sharpened so that grass will be cut low. 13. Entrance roads, approaches, and/or driveways are to be maintained, (where applicable), e.g., alleyways, around telephone poles, sidewalks, culverts, fence-lines; and around developed structures, water meters, ditches and trees. 14. For most facilities, the limits of cutting are the immediate area of past-maintenance, with a minimum of 5 feet around all fences and entrance roads, 10 feet around structures, and ANY areas adjacent and up to any street pavement. a. Specifically, for the Main Wastewater Treatment Plant, a five (5) foot span from the fence on the OUTSIDE of the perimeter shall be mown. 15. Ruts caused by contractor's equipment shall be filled at contractor's expense. 16. The contractor shall repair or replace, at his own expense, any damages to materials or property on site, resulting from negligence during grass cutting or associated activities. 17. Contractor must provide a list of equipment with their bid documents. 18. The contractors will be required to re-cut at their own expenses any areas deemed to be unsatisfactorily mowed. 19. Mow grass to a height of not more than 2 inches within five (5) days. 20. Time extension requests may be granted due to inclement weather or to unforeseeable events that are not caused by the contractor through approval of the Assistant Director of Utilities, Clyde Trahan, who can be reached at (409) 983-8556. If time extension is not given, the City reserves the right to use another vendor if the cut is not made in a timely fashion, within three (3) days after a rain event. 21. Herbicide spray is required around all fence lines and concrete structures at Lift Stations, Service Center, Water Towers and Pleasure Island Meter Pad, except where there is a concrete mow strip poured under the fence line. Herbicide is required around the fence lines, buildings, tanks, sidewalks, exposed pipes, valves, and concrete tanks and pads at all 3 Wastewater Treatment Plants. a. Herbicide is required at the Water Purification Plant, but ONLY around the fence line. 22. Proof of current license to spray must be provided with the bid documents if your company is spraying. 23. The contractor should bring the inability to access property or inability to mow for any reason to the attention of the City's authorized agent, before attempting mow. CONTRACT PERIOD: This Contract will terminate approximately twelve (12) months from date of execution with the option to renew for two (2) additional one year periods. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty(30) days written notice. The City reserves the right to award to as many contractors as Utility Operations deems necessary. During slow periods in the contract, the Utility Operations Department will contract according to low bid. It will be the Contractor's responsibility to provide documentation that their company has the equipment and the manpower to maintain their grass cutting obligation Page 7 of 27 CONTRACT TERMINATION: 1s`Notice—A representative from the Utility Operations department will submit a certified letter stating the issues. 2"d Notice -A representative from the Utility Operations department will call contractor in for a meeting. 3rd Notice will be a letter of termination of contract for cause. Emergency Plan Is invoked as a result of excessive growth and the contractor unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the work load in a timely manner. Contractors should report immediately to Wastewater Conveyance Superintendent Jerome Hudson, all equipment failures, breakdowns, and rain delays in writing within twenty-four(24) hours. Page 8 of 27 Grass Mowing Schedule Month Cut Grass 1St Cut Start By Jan 1 time/mo ls` thru 15th Feb 1 time/mo 1st thru 15th March 10 day intervals 1st thru 5th April 10 day intervals 1 st thru 5th May 10 day intervals 1st thru 5th June 10 day intervals 1st thru 5th July 10 day intervals 1st thru 5th Aug 10 day intervals 1st thru 5th Sept 10 day intervals 1st thru 5th Oct 10 day intervals 111 thru 5th Nov 1 time/mo 1'`thru 15th Dec 1 time/mo 1st thru 15th NOTE: THAT GROUP G WILL BE CUT AT IRREGULAR INTERVALS,AS REQUIRED BY THE CITY Page 9 of 27 .�t 1•iii;.i -CITY OF PORT ARTHUR, TEXAS rthcur ADDENDUM NO. ONE (1) ort Trans June 22,2020 BID FOR: Mowing of Utility Operations Properties The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 8, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July 8, 2020 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. 2. A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Grass Cutting at Utility Operations is scheduled for Tuesday June 30, 2020 at 10:00 A.M., Water Service Center, 111 H.O. Mills Road, Port Arthur,Texas If you have any questions, please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. CliClew-illiams, CPPB Purchasing Manager 7-13 - 0 Si aQir gn a of ropos Date ,;,;*11.:':" s f -CITY OF PORT ARTHUR,TEXAS VArlhu � ADDENDUM NO. TWO(2) T as July 6, 2020 BID FOR: Mowing of Utility Operations Properties The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 15, 2020. (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July 15, 2020 in the City Council Chambers,City Hall, 5th Floor, Port Arthur,TX. You are invited to attend. 2. Another Addendum will follow. If you have any questions, please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. pClift Williams, CPPB Purchasing Manager 7--13 Signa re of roposer Date ADDENDUM #3 -CITY OF PORT ARTHUR, TEXAS titcil?r rrfr rr ADDENDUM NO. THREE (3) texas July 10,2020 BID FOR: Mowing of Utility Operations Properties The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. Attached is the Revised Bid Sheet. Disregard the old Bid Sheet. 2. All areas will be cut every 10 days. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. • Gaul Clift- Williams, CPPB Purchasing Manager Signature ofiProposef Date Page 1 of 7 ADDENDUM #3 ITY OF PORT ARTHUR,TEXAS BID SHEET Page 1 of 6 BID FOR: Mowing at Utility Operations BID DUE DATE: July 15, 2020 Name Location Service Address Price per cut Group A Lift Stations& Sewer Plants Main Line 5440 Procter 5400 Procter St. $ &:)0 Valley Forgc Valley Forge&Taft Ave. Procter St. Ext. $ f 0 Manchester 6600 Gulfway Dr. 6580 Gulfway Dr. $ / 0 Pinetop Hwy 366&Pinetop 4801 Atlantic Rd $ f 0 Atlantic Road St. Atlantic Road. &39th St. 3949 Pure Atlantic S 10 Fairlea Hwy 366&32nd St. 7250 32nd St. $ [0 Highland Heights Highland Heights @ Taft Elementary 2400 Taft Ave. $ /0 Delmar 4043 Lakeshore Dr. 4110 Lakeshore $ 3 5 Lewis Dr. 4831 Lewis Dr. (rear) 4729 Lewis Dr. $ c(.° Peeke Ave 3900 Gulfway(rear) 1621 Brinkman $ a� 8th Ave 3600 Procter St. 3620 Procter St. $ / CJ Pioneer Park 3400 18th St. 3435 18th St. $ ( D Water Towers&Misc Pioneer Park 3600 B1k Gates Blvd. $ Tower Procter St. Ext. Procter St. Ext. &Taft Ave. $ Tower Total Amount Bid for Group A $ 84',5 Ad 4 7-13—a-0 Signa ' e of c idder Date Page 2 of 7 ADDENDUM #3 CITY OF PORT ARTHUR, TEXAS BID SHEET Page 2 of 6 Name Location Service Address Price per cut Group B ) Lift Stations& Sewer Plants ( 1\1Hazel Ave 6140 Hazel Ave. 6160 Hazel Ave. /\1 be_____.--6 1 . I 63`d St. 63nd St. 3100 blk. 63`d St. $ 62nd St. 2756 62nd St 6257 Jade Ave. $ West Port Arthur Rd 6441 West Port Arthur Rd 6475 West Port Arthur Rd $ 58th St. 2148 58th St. 2120 58th St. $ Camelia PIaza Camelia Plaza/WPA Rd WPA Rd. $ Lakeside Park 2100 Cambridge 2105 Cambridge $ El Vista LS 5400 Terrace 5448 Terrace Ave. $ Roosevelt 5929 Roosevelt Ave 5929 Roosevelt Ave. $ Vista Village 5230 Linkwood 5050 Houston Ave. $ Operations Or. 4700 Houston Ave. 4850 Houston Ave. S Montrose 8500 Wilson 8530 Wilson $ Hwy 365 1900 blk Hwy 365 1901 Hwy 365 $ Dominion Ranch Dr.@ Main B Aero Drive Canal $ Business Park Jade ave.ext.at the service road $ Water Towers&Misc West Port Arthur Road Tower WPA Road&60th St_ $ 62nd St.&Jade Ave. Tower(vacant site) $ Hwy 365 Tower FM 365 & Main C Canal $ Standpipe 61' & Garnet $ Total Amount Bid for Group B $ NIA 7-(3 -?0 Signat4B deridl " Date Page 3 of 7 ADDENDUM #3 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 3 of 6 Name Location Service Address Price per cut Group C Lift Stations&Sewer Plants Sabine Pass Main S 4F"&Tremont 5080 S.4'-"Ave. $ 10 S. 1st. Ave. S. 1st. &Quinn 7575 S. l'Ave. $ /0 Dick Dowling S I'& Dowling 6897 S. I'Ave. $ /0 Welch St. 5100 Welch 5130 Welch St $ /0 SH 87 South 6500 S Gulfway 6500 S.Gulfway $ / 0 Sabine Pass WWTPS. 4`h St. &Tremont $ 5v Water Towers&Misc Sabine Pass GST Next to SP Fire Station 5030 S. Gulfway S go Sabine Pass Standpipe S. 2rtd Ave. Row&Mechanic St. S 30 Across form Chevron refinery @ Gulf Copper Gulf GST&PS dock $ Lig- Across ibAcross from Scurlock nn Sea Rim Tank tank farm S d�C Total Amount Bid for Group C $ a 3 0 713—° SI n e o Bidd/a g Date Page 4 of 7 ADDENDUM #3 CITY OF PORT ARTHUR, TEXAS BID SHEET Page 4 of 6 Name Location Service Address Price per cut Group D Lift Stations& Sewer Plants Lake Charles 1850 Lakeshore Dr 1850 Lakeshore Dr $ iv/4 Lakeshore 101 Houston Ave 121 W. Lakeshore Dr $ Grannis 648 W. Procter St 400 Grannis Ave. $ Stillwell 1600 19th St. 1600 19th St. $ Sea Cabin LS S.H.82 @ T.B Ellison Pkwy $ T.B Ellison Pkwy.@ Disc Golf Disc Golf Course Course $ Water Towers& Misc Railroad Ave.&Thomas Blvd. Tower $ Old Golf Course Road&Rodeo Ln (Whole Property,cut up to road on all sides.one 24"pass on outside of road that's not maintained Pleasure Island EST by Pleasure Island.) $ Next to the bridge going to Cameron, Metering Pad on Pleasure Island LA $ Terminal Road E.S.T. 1440 Terminal Road $ Total Amount Bid for Group D $ JUI 7)2Z 743 -aO Signa a of B� Date Page 5 of 7 ADDENDUM#3 CITY OF PORT ARTHUR, TEXAS BID SHEET Page 5 of 6 Name Location Service Address Price per cut Group E Lift stations&Sewer Plants 3'd.Ave. 3400 3`d Ave. 3328 3Rd Ave. $ r f 0 7th Ave. Between 30th&31 St. 3129 7th Ave. $ /0 11th Ave. Between 27t&28t St. 2805 11th Ave. $ ID Pear Ridge WWTP 3100 blk 42"d St. 3149 42°d St $ 1(O Highway 73 3300 W.Hwy 73 3340 W. Hwy 73 $ /CD 39th St. LS 3800 39th 3800 39th $ 10 Smith Young 4820 39th St. 4548 39th St. $ 2(0 North Plant LS Old North WWTP Site 6439 Twin City Hwy $ 3 o 74th St. 74`h St. &9th Ave. 7498 9th Ave. $ / 0 46th St 46th St.dead end 4300 46th St. $ gc Forest Dr.(cut ufiole lot) Forest&Highland Dr. 4546 Highland Dr. $ I E Twin City Hwy. 4780 FM 365 $ 10 Adams Elem. Near School 54459`Ave. $ 0 West Park(cut whole tool West Park&Rosedale 3100 West Park Drive $ 9-0 Water Towers&Misc Lake Arthur Stand ED Pipe Behind new YMCA @GSU Row $ Total Amount Bid for Group E $ )--1 O. ipo %2 7-13 -dO Signatui or/� Date Page 6 of 7 ADDENDUM#3 CITY OF PORT ARTHUR. TEXAS BID SHEET Page 6 of 6 Name Location Price per cut Group F Service Center&Treatment Plants ((�� Water Utilities Service Center 111 H.O. Mills Blvd $ (9 New Water Purification Plant n Dry bed to be induded 1101 H.O. Mills Blvd. $ S 0a 2200 Blk Norma Old Water Treatment Plant Total Amount Bid for Group F $ g�0 Group G Miscellaneous Sites Wetlands Reserve Hwy 73&Savannah $ No 61'd Old Water Purification Plant 1401 19th St. $ Raw Water Reservoir Hwy 365&Savannah Ave. $ Total Amount Bid for Group G $ )0 0 1CA Group H Wastewater Treatment Plants Main WWTP 6300 Procter St. Ext_ $ G 0 Hwy 365 &Rodair Gully Port Acres WWTP (2901 Hwy 365) $ 3 D U Total Amount Bid for Group H $ 9 00 a sel-vLLG 9°10 1-14- 10 }.J. o)c X30 COMPANY NAME STREET ADDRESS SIG�T F"IDD P.O.BOX PRINT RTYPfi.�GAI CITY urtoRSTATE Z 7704 ak.).11 e f 93 4- 4 6.S.- lx):1 TITLE AREA CODE TELEPHONE NO e ick(NpO SA cr\ ,j (A Val , FAX/40. ����y,""" pace1 oil Equipment List Equipment Qty Size of Cutting Deck Bush Hog fiz5 /6- Zero Turn or Riding Mower c'0 L() E.u S-� !r r 1 l i Weedeater J N/A Hedge Trimmers 2- N/A Walk Behind )- N/A Chainsaw I N/A Blower a• N/A Edger N/A Slope Mower 0 N/A Bat Wing C!J N/A Number of Employees 9 .J///i/ 6-a-/ -z9-D Si:-.ture of Proposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 16 of 27 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: Printed Name: Title: OL)Re.T Company: i3 ScS'V ice S LCL Date: SUBSCRIBED and sworn to before me the undersigned authority by C1(J the gU2 of, on behalf of said bidder. Notary Publ in and for the State of Texas My commission expires: jar'-. ( I 2Y2-2 TAYLOR LANDRY fA Notary PuD1ic.Stat of Texas ZE 10 i 12984844-1 My Corn Ew 0611-2022 Page 17 of 27 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The'undersignedndoffers and agrees to one of the following: v I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. 5ecCi (-e& LLCM L c0 Firm Name Date ./. 7/1/ Do r Authorized Sid ature Title Name(please pant) (( Telephone 1`1 tSeCv icestk, , ,trA -1 co C(-Dry) Email STATE: was COUNTY: ietv11 SUBSCRIBED AND SWORN to before me by the above named i-e I ito on this the day of _ . ALL , 20 . J " TAYLOR LANDRY L1d4 >;E Notary Public.State of Teras • ' s to o 1�sa�41 o ary P is 0.: *;$ MY Com EDW 0611-2022 ° RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 18 of 27 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be fled with the records administrator of the local governmental entity not later than the 7th business day after the data the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code An offense under this section is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. A)//q 2.1 l l Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated l t completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or Inaccurate.) J Name of local government officer about whom the information is being disclosed. Name of Officer J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes 1No J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. J n Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(8), excluding gifts described in Section 176.003(a-1). ?J Signa re of v dor doing . ss with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Page 19 of 27 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship'means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,slate,or local governmental entity: (B) a transaction conducted at a price and subject to terms available to the public:or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds$2.500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor: (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor Local Government Code§176.006(a)and(a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer.described by Section 176.003(a)(2)(A) (2) has given a local government officer of that local governmental entity,or a family member of the officer.one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176 003(a-1).or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity:or (B) submits to the local governmental entity an application,response to a request for proposals or bids. correspondence, or another writing related to a potential contract with the local governmental entity.or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer. or a family member of the officer described by Subsection(a) (B) that the vendor has given one or more gifts described by Subsection(a).or (C) of a family relationship with a local government officer Form:xog ded by Texas Ethics Commiss,or www ethics state tx us Revised It 30,2015 Page 20 of 27 SB 252 CHAPTER 2252 CERTIFICATION I, -G- -1-ci (236 ' I j , the undersigned and representative of N a SeC'U i c,PS LL-C (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. .. pci.) fja; t Name of Company Represenive (Print) /lig Sign ture of ompan epresentative Coy)`(' -d-0 Date Page 21 of 27 House Bill 89 Verification I, eq c e (La e (Person name), the undersigned representative (hereafter referred to as "Representative") of 37 Secv1LeS Z-LG (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. SG I NATURE% )F REPR SENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 7i0 day of , 20 O). • 1 Notary Public' TAYLOR LANDRY Natary Public.State of Texas =` ID* 12984844-1 o My Corn En 06-11-2022 Page 22 of 27 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s)deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: 'Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 23 of 27 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City,or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur. Attn.: Utility Operations, P.O. Box 1089, Port Arthur,Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. Page 24 of 27 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 25 of 27 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury$500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury$1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage$100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of S500.000 per occurrence, for bodily injury and property damage. Page 26 of 27 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and$100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor(s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 27 of 27