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INTEROFFICE MEMORANDUM
Date: September 8, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: Clifton Williams, Purchasing Manager
RE: P.R. 21564—Change Order#1 for Upsizing Generator at El Vista Pump Station
Introduction:
The intent of this agenda item is for City Council's approval of Change Order#1 in the amount
of$7,165 for upsize of generator at El Vista Pump Station.
Background:
On June 23,2020 City Council awarded Waukesha Pearce Industries the purchase of a generator
in the amount of$90,624 with Resolution 20-201. Due to upgrades at the pump station from
Hurricane Harvey, it was decided that a larger generator is needed due to the larger pump and
motor. The upsize will be an additional $7,165, and the new total is $97,789.
Budget Impact:
Funds are available in Account No. 625-1801-531.93-04.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21564 authorizing the
Change Order#1 with Waukesha Pearce Industries of Houston, TX in the amount of$7,165.
"Remember,we are here to serve the Citizens of Port Arthur”
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 21564
09/08/2020 CEWJ
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING CHANGE ORDER NO. 1 WITH
WAUKESHA PEARCE INDUSTRIES INC. OF HOUSTON, TEXAS IN
THE AMOUNT OF $7,165 FOR UPSIZING OF THE PURCHASE OF THE
GENERATOR AT EL VISTA PUMP STATION. FUNDING IN ACCOUNT
NO. 625-1801-531.93-04
WHEREAS, pursuant to Resolution No. 20-201, the City Council approved the
purchase of a 200kw Diesel Generator from Waukesha Pearce Industries Inc. of Houston,
Texas through BuyBoard Contract No. 597-19 in the amount of $90,624; and,
WHEREAS, the Drainage Department upgraded the pump station after Hurricane
Harvey; and,
WHEREAS, the larger motor and pump require a larger generator; and,
WHEREAS, the upsize will be an additional $7,165 for a new total of $97,789.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes Change Order No. 1 with
Waukesha Pearce Industries of Houston Texas, in the amount of $7,165, a copy of the
BuyBoard estimate/quote is attached hereto as Exhibit "A".
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of September, A.D., 2020,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
Ayes: Mayor:
Councilmembers:
P.R. No. 21564
09/08/2020 CEWJ
Page 2 of 2
Noes:
Thurman"Bill" Bartie
Mayor
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Ut_te Lem c _
Valeci zeno, Esq. Ron Burton
City Attorney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
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Kandy Dan61
Director of Finance
Alberto Elefano
Director of Public Works
L4Li
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT "A"
1111YBoarti Texas Association of School Boards
• • Cooperative Purchasing BUYBOARD Quotation AD_
Quote Date March 17, 2020 WPI Quote Number Change Order#1
Contract No. 597-19
Quotation To Vendor ID 837
End User City of Port Arthur I Waukesha-Pearce Industries Inc.
Contact Brad Brown Generator Division
Phone 409-983-8511 Contact Nick Newell
Fax 409-983-8528 Phone 832-350-9168
Email brad.brown(a�portarthurtx.gov I Fax 713-551-0799
Email Nick.newell@wpi.com I
Pricing Based On Maunufacturer's Price List Dated: I 12/01/19 Contract Discount 33.0%
Factor 67.0%
A. Bass Unit:
Manufacturer Model No. Description List Price Net Price
Generac $
Includes All Standard equipment & attachments as listed in attached brochures.
B. Factory options and attachments
Part No. Description List Price Net Price
Sub Total $
C. Non-Factory options and attachments
Part No. Description Net Price
$
$
$
$
Sub Total $D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc. 111
Description Net Price
Change Order to Resize Generator For 150HP Pump $SD230 W/350ALT $ 7,165.00
Sub Total $ 7,165.00
TOTAL PURCHASE PRICE: $ 7,165.00
Delivery:I Estimated 12 wks ARO I
Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted.
Transmit copy of quotation with purchase order issued to WPI to:
Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: buyboard@tasb.org