HomeMy WebLinkAboutPR 21534: INTERLOCAL CONTRACT - SOUTHEAST TEXAS AUTO THEFT TASK FORCE 0111Wr
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INTEROFFICE MEMORANDUM
Date: September 11, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy Duriso, Chief of Polic
RE: PR 21534—Interlocal Contract—Southeast Texas Auto Theft Task Force
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
execute an Interlocal Contract with the City of Beaumont(as grant recipient), Jefferson
County, Hardin County, Orange County, and Jasper County to secure grant funding from the
State of Texas Automobile Theft Prevention Authority for the operation of the Southeast Texas
Auto Theft Task Force.
Background:
The Port Arthur Police has a long history of participation in the Southeast Texas Auto Theft
Task Force. As part of the interlocal contract,the grant funds will reimburse the City of Port Arthur
approximately 80%of our detective's base salary and will also provide a vehicle for the detective. As
our in-kind match,we will provide for approximately 20%of the base salary and partial fringe benefits.
The contract period runs from September 1,2020 to August 31, 2021.
Budget Impact:
The reimbursements for partial personnel salary as a result of our participation will have a
positive impact on the general fund.
Recommendation:
It is recommended that City Council approve the City Manager to execute an Interlocal
contract with the City of Beaumont, (as grant recipient),Jefferson County, Hardin County,
Orange County and Jasper County to secure grant funding from the State of Texas Automobile
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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Theft Prevention Authority for the operation of the Southeast Texas Auto Theft Task Force as
discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21534
09/11/2020 jlh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN INTERLOCAL CONTRACT WITH THE CITY OF
BEAUMONT, JEFFERSON COUNTY, HARDIN COUNTY, ORANGE
COUNTY, AND JASPER COUNTY TO SECURE GRANT FUNDING
FROM THE STATE OF TEXAS AUTOMOBILE THEFT PREVENTION
AUTHORITY FOR OPERATION OF THE SOUTHEAST TEXAS AUTO
THEFT TASK FORCE .
WHEREAS, the City of Beaumont has received a grant for
the period of September 1, 2020 to August 31, 2021; and
WHEREAS, it is in the best interest of the City of Port
Arthur to enter into an Interlocal Contract and cooperative
working agreement with the City of Beaumont (as grant
recipient) , Jefferson County, Hardin County, Orange County
and Jasper County for the purpose of securing grant funding
from the Automobile Theft Prevention Authority of the State
of Texas for operation of the Southeast Texas Auto Theft Task
Force for the continuation of the grant through August 31,
2021, copy attached as Exhibit "A"; and
WHEREAS, as a result of participation, the City will
receive grant funds and the use of a vehicle to aid in the
City' s efforts at automobile theft prevention and
investigation.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
City Manager to execute an Interlocal Contract and
cooperative working agreement with the City of Beaumont (as
grant recipient) , Jefferson County, Harding County, Orange
County and Jasper County for the purpose of securing grant
funding from the Automobile Theft Prevention Authority of the
State of Texas for operation of the Southeast Texas Auto Theft
Task Force for the continuation of the grant through August
31, 2021 .
P.R. No. 21534
jlh
Section 3 . That a copy of the Resolution shall be
spread upon the Minutes of City Council .
READ, ADOPTED AND APPROVED on this day of
September, A.D. , 2020, at a Regular Meeting of the City
Council of the City of Port Arthur, Texas, by the following
vote: AYES:
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Val Tiz o
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
P.R. No. 21534
09/11/2020 jlh
EXHIBIT "A"
INTERLOCAL CONTRACT
SOUTHEAST TEXAS AUTO THEFT TASK FORCE
STATE OF TEXAS §
COUNTY OF JEFFERSON §
This Interlocal Contract, ("Contract") is entered into between the City of Beaumont,
a municipal corporation situated in Jefferson County,Texas, ("Beaumont"),the City of Port
Arthur, a municipal corporation situated in Jefferson County, Texas ("Port Arthur") ,
Jefferson County, a political subdivision of the State of Texas ("Jefferson County") ,
Hardin County, a political subdivision of the State of Texas ("Hardin County"), Jasper
County, a political subdivision of the State of Texas ("Jasper County"), and Orange
County, a political subdivision of the State of Texas ("Orange County") pursuant to the
Interlocal Cooperation Act, Tex. Gov't Code Ann. Sec. 791.001 -791.027 (Vernon 1997).
WITNESSETH
Whereas, Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson
County, and Orange County, collectively herein after referred to as "Parties", seek to
contract or agree with each other to perform certain governmental functions and services in
a joint cooperative agency which is known as the Southeast Texas Auto Theft Task Force
("Task Force"); and
Whereas, the Parties are each independently authorized, pursuant to Tex. Gov't.
Code Ann. Sec. 791.001 to enter into a joint contract to provide a governmental function or
service which each party to the Contract is authorized to perform individually; and
Whereas, the Parties wish to file a joint application for grant funding (FY2021)with
the Motor Vehicle Crimes Prevention Authority of the State of Texas ("Authority") in the
amount of$508,623.00; and
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Whereas, there are approximately 400,000 registered motor vehicles in Jefferson,
Hardin, Jasper, and Orange Counties combined; and, the Parties believe it to be in the
best interest of the Parties to continue the operation of the Task Force based upon
positive efforts of prior operations of the Task Force to combat auto thefts and auto
burglaries in the region since 1993; and
Whereas, the Parties have agreed to collectively provide $347,887 in funding
(personnel services, equipment, vehicle supplies and maintenance, partial salaries, fringe
benefits et al) to be used to match the funding sought from the Authority; and
Whereas, the Parties believe that it is in their mutual interest to enter into this
Contract to carry out operations of the Task Force; and
Whereas, the Parties agree to abide by all pertinent federal, state and local laws
and regulations;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE I.
1.01 The purpose of this Contract is to continue the operation of the Task Force
pursuant to a joint application filed with the Authority for FY 2021 grant funding of
the Task Force. (See Exhibit"A"which is attached hereto and incorporated herein.)
1.02 The Parties to this Contract hereby mutually agree to cooperate to whatever extent
is necessary to carry out the work plan set forth in the grant application.
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ARTICLE II.
2.01 The term of this Contract shall be for a period of one (1) year from and after the
date of August 31, 2020 subject to other termination rights of the Parties as
established in this document.
ARTICLE III.
3.01 As a condition and part of this Contract, the Parties agree to contribute a total
of$347,887 in match funding for operation of the Task Force in the following
amounts:
Match by the City of Beaumont $212,511
Match by the City of Port Arthur $55,582
Match by Jefferson County $55,294
Match by Hardin County $24,500
Match by Jasper County -0-
Match by Orange County -0-
ARTICLE IV.
4.01 The expenditure of funds, including the anticipated receipt of$508,623.00 from
the Authority is set out in Exhibit "B" which is attached hereto and incorporated
herein.
ARTICLE V.
5.01 Beaumont is designated as the primary agency ("GRANTEE") for purposes of
this Contract and for purposes of receipt and disbursement of all funds received
from the Authority. Beaumont shall designate a lieutenant of the Beaumont
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Police Department to serve as the director for the Task Force who shall be
authorized to establish rules, regulations, directives, etc. for operation of the
Task Force and the administration of funding for the Task Force.
ARTICLE VI.
6.01 Upon termination of this Contract, right, title and ownership of non-expendable
property acquired pursuant to this Contract will revert to the individual party for
which it was acquired, subject to the statutes of the State of Texas and approval
of the Authority.
ARTICLE VII.
7.01 Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson County,
and Orange County as political subdivisions. are governed by the Texas Tort
Claims Act, Chapter 101 .001 et seq., Civil Practice and Remedies Code.
Beaumont, Port Arthur. Hardin County, Jasper County. Jefferson County
and Orange County warrant and represent to each other that they are self-
insured or commercially insured for all claims falling within the Texas Tort Claims
Act.
7.02 Each party to this Contract agrees that it shall have no liability whatsoever for
acts or omissions of an individual employed by another party regardless of where
the individual's actions occurred. Each party is solely responsible for the action
and/or omissions of its own employees and officers.
4
ARTICLE VIII.
8.01 The Parties certify that the Task Force is a program that meets all the
requirements of the Authority program, that the information set forth in this
Contract is correct, and that the Parties will comply with the appropriate
provisions of the Authority.
8.02 The Parties assure and certify that they will comply with the regulations, policies,
guidelines, and requirements set forth in the "MVCPA Grant Assurances" section
of the 2020 Grant Application and the Administrative Guide issued by the
Authority pursuant to the acceptance and use of any federal funds. If any of the
provisions of the "Assurances" are applicable pursuant to statutes of the State of
Texas, the Parties will comply with those pertinent parts.
8.03 The Parties assure and certify to the Authority that they are in compliance with
Subtitle A, Title II of the Americans with Disabilities Act (A.D.A.), 42 U.S.C.
12131-12134, and Department of Justice implementing regulation 28 C.F.R.,
Part 35.
8.04 Attached as Exhibit "C" is a digest representing the Authority's approved budget
summary for grant 608-21-1230100. The Parties agree that they shall be
responsible for determining, prior to expenditure of funds, that:
1. Salaries are in accordance with local policy of participating agencies.
2. Personnel are classified in accordance with the needed qualification for
the position.
3. Fringe benefits are in accordance with local policy of the participating
agencies.
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4. Travel policy is in accordance with the travel policy of the City of
Beaumont.
ARTICLE IX.
9.01 This Contract may only be amended by mutual agreement of the Parties hereto
in writing and any amendments shall be attached to and incorporated into this
Contract.
ARTICLE X.
10.1 In case any one or more of the provisions contained in this Contract shall be
held to be invalid, illegal or unenforceable in any aspect, such invalidity, illegality
or unenforceability shall not affect any other provision of the Contract, and this
Contract shall be construed as if such invalid, illegal or unenforceable provision
had never been contained herein.
ARTICLE Xl.
11.01 This Contract supersedes any and all other agreements, either oral or in writing,
between the Parties hereto with respect to the subject matter hereof, and no
other agreement, statement or promise relating to the subject matter of this
agreement which is not contained herein shall be valid or binding.
6
/ r• L
EXECUTED by the City of Beaumont this day of SCt /-« (e.,- , 2020.
CITY OF BEAUMONT, TEXAS
(—____ [ L..----
By:
Kyle Hayes, City Manager
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EXECUTED by Jefferson County, this day of , 2020.
JEFFERSON COUNTY, TEXAS
By:
Jeff Branick, County Judge
8
EXECUTED by the City of Port Arthur this day of , 2020.
CITY OF PORT ARTHUR
By:
Ron Burton, City Manager
9
EXECUTED by Orange County this day of , 2020.
ORANGE COUNTY, TEXAS
By:
John Gothia, County Judge
10
EXECUTED by Hardin County this day of , 2020.
HARDIN COUNTY, TEXAS
By:
Wayne McDaniel, Jr, County Judge
1I
EXECUTED by Jasper County this day of , 2020.
JASPER COUNTY, TEXAS
By:
Mark Allen, County Judge
12
MOTOR VEHICLE
CRIME
PREVENTION &
AUTHORIIY Exhibits A. B, C
FY21 Motor Vehicle Crime Prevention Authority (MVCPA)
Statement of Grant Award and Grantee Acceptance Notice
Grant Number: 608-21-1230100
Grantee: City of Beaumont
Program Title: Southeast Texas Auto Theft Task Force
Grant Award Amount: $508,623
Total Cash Match Amount: $347,887
Reimbursement Percent: 59.38%
In-Kind Match Amount: $261,112
Grant Term: September 1, 2020 to August 31, 2021
That whereas, City of Beaumont (hereinafter referred to as Grantee), has heretofore submitted a grant
application in response to the Request for Application issued on April 19, 2019 to the Motor Vehicle Crime
Prevention Authority, State of Texas,entitled Southeast Texas Auto Theft Task Force, and further identified
by grant number 608-21-1230100; and
Whereas, the Motor Vehicle Crime Prevention Authority has approved the grant application as evidenced
by this FY21 Statement of Grant Award and certain special requirements from the Motor Vehicle Crime
Prevention Authority dated August 19,2020; and
Whereas, the Grantee desires to accept the FY21 grant award and use all funds for purposes and in
compliance with the following requirements that are adopted in their entirety by reference:
• Texas Transportation Code, Chapter 1006;
• Texas Administrative Code: Title 43; Part 3; Chapter 57;
• Uniform Grant Management Standards (UGMS) as promulgated by the Texas Comptroller of Public
Accounts;
• The Request for Applications issued on April 19, 2019;
• The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and forms and
subsequently adopted grantee instruction manuals and forms;
• The Final Adopted Application attached to this Statement of Grant Award;
• The certification of compliance; and
• The Approved Grant Budget Summary:
Approved Grant Budget Summary
MVCPA Cash Match Total In-Kind
Personnel $249,535 $0 $249,535 S250,705
Fringe $0 $186,850 5186.850 $0
Overtime $0 $5 $5 SO
Professional and Contract Services 5189,029 $135,376 $324405 $0
Travel 54 $0 $4 $0
Eauioment So $0 $0 $0
Supplies and Direct Operating $70,055 $25.656 $95.711 $10,407
Total $508,623 $347,887 $856,510 $261,112
*Reimbursement Pei ccnl: 59.38%- $508,623 MVCPA Amt. /$856,510(MVCPA Amt.plus$347,887—Cash
Match)
FY21 MVCPA Statement of Grant Award and Grantee Acceptance Page 1 of 2
Now, therefore,the Grantee accepts the FY21 Statement of Grant Award under the conditions
above including the special requirements in the grant application and the Statement of Grant Award
as evidenced by this agreement, executed by the official authorized to sign the original grant
application, or the official's designated successor, as presiding officer of and on behalf of the
governing body of this grantee; and
The Motor Vehicle Crime Prevention Authority has awarded the above-referenced grant subject to the
availability of state funds.The approved budget is reflected in the above Approved Grant Budget
Summary. This grant is subject to and conditioned upon the acceptance of the MVCPA Grant
Administrative Guide promulgated for this specific program fund (referenced above) by the Motor
Vehicle Crime Prevention Authority. Applicable special conditions are listed below.
Special Conditions and Requirements(MVCPA will only apply special conditions to applicable
jurisdictions):
XX Border Security Report Requirement—Grantees that receive Motor Vehicle Crime Prevention
Authority funds and which are located along the United States of America border with the United States of
Mexico and those that are adjacent to the Gulf Intracoastal Waterway are required to provide an additional
report as required by the General Appropriations Act,page IX-38 Section 7:11 (b) 3; 86`h Texas
Legislature, Regular Session. The Governor or Legislative Budget Board may request additional
information regarding the report data during the term of the grant.
XX Resolution Required—A Resolution must be adopted by the governing body and provided with
the signed SGA. At a minimum the Resolution must state the jurisdictions authority to apply for the grant
for the statutory purposes in Transportation Code Chapter 1006,provide that funds shall be returned in the
event of loss or misuse and designate grant officials. Transportation Code Chapter 1006 is not referenced
in the Resolution uploaded in GMTS, which calls for a correction of the Resolution.
APPROVED AND ACCEPTED BY: I
Authorized Official
•
Printed Name and Title
9- y•ao
Date Signed
FY21 MVCPA Statement of Grant Award and Grantee Acceptance Page 2 of 2
8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
City of Beaumont Grant Application Negotiation for Fiscal Year 2021
The Application was submitted by Kyle Hayes at 8/18/2020 3:02:25 PM and is now locked.
The confirmation Number is 2020081800144.
Program Title Please enter a short description of the proposed program that can be used as the
title. Southeast Texas Auto Theft Task Force
Which type of grant are you applying for?
Continued Grant - Only available to agencies that have a 2020 grant. These are annual
competitive grants for the program described in the application. The program must be submitted
for substantially the same program as the previous year. The requested funds, match funds, and
in-kind match must be within 5% of the previous year but in any event may not go below the 20%
minimum cash match requirement. The number of staff positions must be within 5% of the total
positions. Awarded activities are funded on a reimbursement basis.
To be eligible for consideration for funding, a program must be designed to support one or more of
the following MVCPA program categories.
• Law Enforcement, Detection and Apprehension
• Reduction of the Sale of Stolen Vehicles or Parts
• Education Programs and Marketing
Grant Participation and Coverage Area
• Other Coverage (Describe): Jefferson, Hardin, Orange, and Jasper counties and all
municipalities therein.
• Law Enforcement Grant
Participating and coverage agencies below.
Participating Agencies: agencies that will materially participate in the grant application through
the use of interlocal agreements. The agencies selected in this list only includes agencies that will
receive or provide funding and/or resources. The interlocal agreements do not need to be
submitted with the application. Interlocal agreements will need to be executed prior to the first
payment being made if selected for a grant. Letters of support with the application from the
participating agencies are strongly recommended.
Coverage Agencies: agencies that will be covered by the grant but not materially participating in
the grant application. These agencies will not be covered by a grant interlocal agreement but as
law enforcement agencies may have jurisdictional coverage agreements unrelated to the grant.
The agencies selected in this list only includes agencies that will be covered or where the chief of
police or county sheriff indicates that their agency will coordinate or call upon the taskforce. These
will not directly receive or provide funding and/or resources. Letters of support with the application
from the participating agencies are strongly recommended.
Participating Agencies Coverage Agencies
TX1000000 HARDIN CO SO TX1000100 KOUNTZE PD
TX1230000 JEFFERSON CO SO TX1000200 SILSBEE PD
TX1230100 BEAUMONT PD (MIP) TX1000300 SOUR LAKE PD
TX1230700 PORT ARTHUR PD (AE) TX1000900 LUMBERTON PD (IBR)
TX1210000 JASPER CO SO
TX1210100 JASPER PD
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8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
TX1210200 KIRBYVILLE PD
TX1230300 GROVES PD
TX1230500 NEDERLAND PD
TX1230800 PORT NECHES PD
TX1231000 LAMAR UNIVERSITY PD
TX1810000 ORANGE CO SO
TX1810100 BRIDGE CITY PD
TX1810200 ORANGE PD
TX1810300 PINEHURST PD
TX1810400 VIDOR PD
TX1810500 WEST ORANGE PD
TX1810800 ROSE CITY PD
Resolution: Complete a Resolution and submit to local governing body for approval. Sample
Resolution is found in the Request for Application or send a request for an electronic copy to
grantsMVCPA@txdmv.gov.
Grant Budget Summary
Cash
MVCPA Match Total In-Kind
Budget Category Expenditures Expenditures Expenditures Match
Personnel $249,535 $249,535 $250,705
Fringe $0 $186,850 $186,850 $0
Overtime $0 $5 $5
Professional and Contract Services $189,029 $135,376 $324,405
Travel $4 $0 $4 $0
Equipment
Supplies and Direct Operating Expenses $70,055 $25,656 $95,711 $10,407
(DOE)
Total $508,623 $347,887 $856,510 $261,112
68.40%
The maximum award for this grant is $508,623.
Description Subcategory Pct MVCPA Cash Total In-Kind
Time Funds Match Match
Personnel
Program Director / Investigator/LEO 100.00% $99,729 $99,729
Commander
Program Manager / Investigator/LEO 100.00% $0 $92,535
Supervisor
Investigator 1 Investigator/LEO 100.00% $76,783 $76,783
Investigator 2 Investigator/LEO 100.00% $73,023 $73,023
Investigator 3 Investigator/LEO 100.00% $0 $79,082
Investigator 4 Investigator/LEO 100.00% $0 $79,088
Total Personnel $249,535 $249,535 $250,705
Fringe
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8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
Description Subcategory Pct MVCPA Cash Total In-Kind
Time Funds Match Match
Program Director / Investigator/LEO $0 $34,544 $34,544
Commander
Program Manager/ Investigator/LEO $0 $33,047 $33,047
Supervisor
Investigator 1 Investigator/LEO $0 $29,771 $29,771 $0
Investigator 2 Investigator/LEO $0 $28,989 $28,989 $0
Investigator 3 Investigator/LEO $0 $30,249 $30,249
Investigator 4 Investigator/LEO $0 $30,250 $30,250
Total Fringe $0 $186,850 $186,850 $0
Overtime
Investigator 4 Investigator/LEO $0 $1 $1
Program Manager/ Investigator/LEO $0 $1 $1
Supervisor
Investigator 1 Investigator/LEO $0 $1 $1
Investigator 2 Investigator/LEO $0 $1 $1
Investigator 3 Investigator/LEO $0 $1 $1
Total Overtime $0 $5 $5
Professional and Contract Services
Jefferson County SO Investigator/LEO - 100.00% $68,662 $17,166 $85,828
Investigator personnel
Hardin County SO Investigator/LEO - 100.00% $57,089 $57,089
Investigator personnel
Port Arthur PD Investigator/LEO - 100.00% $63,278 $15,820 $79,098
Investigator personnel
Hardin County SO
Investigator/LEO - fringe 100.00%
(Fringe) g 9 $0 $24,500 $24,500
Jefferson County SO Investigator/LEO - fringe 100.00% $0 $38,128 $38,128
(Fringe)
Port Arthur PD Investigator/LEO - fringe 100.00% $0 $39,762 $39,762
(Fringe)
Total Professional and $189,029 $135,376 $324,405
Contract Services
Travel
Annual TAVTI Law enforcement In-State $1 $0 $1 $0
Conference
ABTPA Workshop / Law enforcement In-State $1 $0 $1 $0
Board Meetings
Auto-Crime Related
Training Law enforcement In-State $1 $0 $1 $0
Unplanned
Investigative or Law enforcement In-State $1 $0 $1 $0
Administrative Travel
3/21
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8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
Description Subcategory Pct MVCPA Cash Total In-Kind
Time Funds Match Match
Total Travel $4 $0 $4 $0
Equipment
Total Equipment
Supplies and Direct Operating Expenses (DOE)
Office Lease $52,650 $0 $52,650 $0
TAVTI Conference $1 $0 $1 $0
Registration Fees
Office, Field, & $9,497 $0 $9,497 $0
Operational Supplies
Office Maintenance / $1 $0 $1 $0
Cleaning
Auto Insurance for $700 $0 $700 $0
HCSO Vehicle
Office Utilities $1 $0 $1 $0
Office Phone & Data $1 $0 $1 $0
Service
Public Awareness $1 $0 $1 $0
Advertising
Bait and Tracking Air $1 $0 $1 $0
Time
Cell Phone Service $1 $0 $1 $0
Postage $1 $0 $1 $0
Vehicle Lease 1 $0 $0 $0 $7,200
Vehicle Lease 2 $7,200 $0 $7,200 $0
Fuel, Oil, & $25,656 $25,656 $3,207
Maintenance
Total Supplies and Direct
Operating Expenses $70,055 $25,656 $95,711 $10,407
(DOE)
Budget Narrative
Personnel: Commander:
The Task Force Commander will serve as the Program Director and macro-manage all task force
personnel and associated law enforcement operations; oversee fiscal matters relating to the grant;
complete payroll; direct priorities, establish expectations, enforce accountability, and initiate
corrective actions; work closely with ABTPA, Beaumont Chief of Police, Beaumont CFO Office and
its grant coordinator, and the Program Manager in efforts to maintain grant compliance and the
continuance of mutually beneficial outcomes; liaison with officials of participating and coverage
agencies; attend appropriate meetings, seminars, training, and webinars; administer or supervise
any official task force webpage or social media presence; ensure that required ABTPA reports are
submitted by the Program Manager; monitor progress and document accordingly; and, delegate to
personnel as needed. The Commander will hold the rank of Lieutenant in the Beaumont Police
Department and will spend 100% of work hours on task force and grant-related activities or
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8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
Budget Narrative
functions. The position will be completely funded with ABTPA Funds. Clothing allowance, clothing
maintenance, and all fringe benefits will be cash-matched. Only actual figures will be submitted.
Supervisor:
The Task Force Supervisor will serve as Program Manager, supervise task force investigators, and
monitor law enforcement activities on a first-line basis; schedule personnel, set goals, manage
after-hour callouts, analyze available intelligence on trends or areas of increased criminal activity,
and disseminate information to investigators and the Commander (Program Director) to facilitate
the most effective and efficient approach to task force endeavors; review offense reports and make
appropriate case assignments; assess risk, complete paperwork, and organize special projects,
including both overt and covert operations and proactive enforcement; compile data and draft
activity summaries for necessary periodic or recurring reports; complete and submit ABPTA
quarterly reports; assist with activities associated with those of an investigator when required;
delegate to personnel as needed; and, perform additional duties and/or complete other
assignments as directed by the Program Director. The Supervisor will hold the rank of Sergeant at
the Beaumont Police Department with 100% of work hours being dedicated to task force duties or
functions. The salary will be shown as an in-kind match based on actual figures.
Beaumont Police Investigators (1-4):
The BPD Investigators will conduct investigations of auto-related cases as assigned, prepare and
present completed cases to the District Attorney; identify and develop suspects; recover stolen
vehicles and auto-related property; assist with other cases outside Beaumont but within Task Force
jurisdiction; make recommendations to the Supervisor on special projects based on identifiable
trends; forward information on suspects and trends; assist with special projects and operations;
assist with 68A inspections and inspections of salvage yards and repair shops when necessary;
and, complete other duties or assignments as directed.
Pursuant to Task Force goals and ABTPA expectations, as individually assigned, investigators will
also develop and present crime prevention and awareness programs; conduct media interviews;
disseminate public information on task force accomplishments or cases; issue official press
releases to media; email suspect BOLO reports inter-departmentally; attend relevant neighborhood
association or community-led meetings; liaison with participating agencies; obtain and maintain
crime statistics for coverage areas; as appropriate, mail or email case update notices to crime
victims; assist other task force personnel with assigned duties including investigations, inspections,
and back up; maintain all surveillance equipment and assist with its use during investigations or
covert operations; cooperate with probation and parole offices to stay informed of the statuses of
known auto crime recidivists; coordinate and conduct inspections of salvage dealers and repair
shops within the scope of the task force jurisdiction; monitor local auctions where insurance-totaled
vehicles are sold; in conjunction with the Supervisor, organize covert sting operations as needed to
identify illegal activities by salvage dealers or repair shops; coordinate and conduct VTR-68A
inspections; complete seizure paperwork, organize seized property inventory, prepare seized
property for auction, and work closely with personnel who are associated with the process; and,
complete other assignments as directed by the Supervisor or Commander.
Clothing allowance, clothing maintenance, and all fringe benefits will be cash-matched. All BPD
investigators will devote 100% of work hours toward auto-crime and grant-related activities. Two (2)
BPD salaries will be in-kind match and two (2) will be funded by ABTPA. Only actual figures will be
submitted.
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8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
Budget Narrative
Fringe: Fringe benefits include FICA, retirement withholding, and health insurance. City of
Beaumont withholds FICA - Med at rate of 1.45% (except a Sgt who was hired before April 1,
1986). TMRS Retirement withholdings including agency contributions: City of Beaumont (19.35%
Rate). Total Fringe is 20.80%. Health Insurance is $13,800 per employee. Only actual figures will
be submitted.
*Note: the totals for fringe benefits as cash match are for six (6) Task Force members whereas
ABTPA only funds the salaries of three (3) Task Force members; therefore, at first glance, the fringe
totals may appear disproportionately high.
Overtime: Criminal behavior is unpredictable; consequently, so are overtime expenses. In the
majority of circumstances, task force personnel will flex hours to accommodate events or
unexpected incidents that require an extended period of work beyond what is scheduled. However,
upon occasion and within reason, overtime will be unavoidable due to the complexity of an incident,
the hour it originated, the inability to flex due to personnel having already met the 40-hour limitation
per week, or stipulations of a Collective Bargaining Labor Contract. Overtime is unpredictable, so
rounded estimates are provided and, when necessary, it will be considered as part of cash match.
Only actual figures will be submitted.
Professional and Contract Services: The Investigators (PAPD, HCSO, JCSO) will lead
investigations of auto-related cases as assigned by each investigator's respective agency; prepare
and present completed cases to the District Attorney; identify and develop suspects; recover stolen
vehicles and auto-related property; make recommendations to the Supervisor on special projects
based on identifiable trends; forward information on suspects and trends to the Supervisor; assist
with special projects and operations; assist with 68A inspections and inspections of salvage yards
and repair shops when necessary; and, complete other duties or assignments as directed. All
contracted Task Force Officers will assist on auto-related cases and operations within coverage
jurisdiction.
HCSO investigator will be the primary VTR-68A inspector for the Task Force and the salary will be
fully funded by ABTPA.
JCSO and PAPD salaries will be primarily funded by ABTPA, both including an estimated 20%
cash-match contribution. That is, both JCSO and PAPD salaries are expected to be reimbursed
80%. Only actual figures will be submitted.
Fringe benefits include FICA, retirement withholding, and health insurance for all contributing
agencies. Workers Compensation and TEC figures for Jefferson County, Hardin County, and the
City of Port Arthur. Workers Comp and TEC are figured together for Jefferson County at 5%
whereas The City of Port Arthur is at 5% (WC) and 3.48% (TEC) respectively. Hardin County
figures WC at 1.47% and TEC at 0.08%. FICA is withheld at a rate of 7.65%. Retirement
withholdings including agency contributions are taken at the following rates: Jefferson County
(14.9%), City of Port Arthur (13.1%), and Hardin County (13.62%). Health insurance costs also vary
between agencies. Participating agencies are expected to submit only actual figures.
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Budget Narrative
Travel: *Removed from budget due to Gov. Abbott's arbitrary reduction.
Annual TAVTI Conference / Board Meeting ($3875):
Estimated price per night is $165 per room. Three rooms for five nights is $2475 (3 x $165 x 5 =
$2475). Based on current GSA for Waco, per diem cost is estimated at $56 per day per person (56
x 5 x 5 attendees = $1400). Conference attendees would include investigators, program manager,
and program director who are all law enforcement and funded or partially funded by the grant,
cash-matched, or in-kind-matched.Only program manager and program director would attend any
board meeting.
ABTPA Workshop / Board Meetings ($936):
Estimated price per night is $190 per room. Budgeting for a potential of three separate occasions.
One room for three nights (3 x 190 = $570). Based on current GSA for Austin, per diem cost is
estimated at $61 per day per person (61 x 3 x 2 attendees = $366). Attendees would include
program manager and program director who are both law enforcement personnel whose salaries
are funded or partially funded by grant, cash-match, or in-kind match.
Auto Theft Training ($3765):
Potential training for new investigator(s) or other relevant training for Task Force members.
Estimated price per night is $190 per room. One room for five nights (190 x 5 = $950) and
budgeting for potentially three training opportunities (3 x $950 = $2850). Per diem estimate at $61
per person (61 x 5 x 3 attendees = $915). Attendees would include any investigator potentially in
need of training that is either funded directly, cash-matched, or in-kind match of the grant. Only
actual figures will be submitted if this line item is utilized.
Unplanned Investigative or Administrative Travel ($1000):
During the course of any given year, unplanned meetings are scheduled or investigations lead out-
of-town and become an unfunded expense. If needed, only law enforcement personnel listed on
the ABTPA grant will utilize these funds for proper purposes. The availability of these designated
funds will prevent budget adjustments for unexpected travel. However, only actual costs, if any, will
be filed for reimbursement.
Supplies and Direct Operating Expenses (DOE): Office Lease ($52,650):
Lease includes two adjacent sections of the same building owned by the same lessor. One section
is for office space for investigators and garage space that includes a vehicle lift for assisting with
inspections and investigations. The second section is warehouse space for storage of seized
property pending court dispositions, recovered stolen property, task force vehicles, and other task
force property (tools, equipment, etc). Cost is based on current payments of$4,387.50 per month.
Office, Field, & Operational Supplies ($9497):
These funds are used to purchase standard office supplies such as printing paper, photo paper,
storage media, toner, ink cartridges, presentation / binding services, pens, letterhead, business
cards, etc. It also covers field and operational supplies as needs arise such as hand cleaner, paper
towels, degreaser, paint, paint stripper, official weight slips, small electronics, computer
accessories, vehicle accessories, surveillance tools, mechanical tools, vehicle sanding material,
acid restoration materials, vehicle cleaning and care, wi-fi service, disposable gloves, logo attire,
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Budget Narrative
etc. This line item is intended as a readily accessible fund for unexpected expenses to better assist
task force without budget adjustments. These are estimates, not allocations. Only actual costs will
be submitted for reimbursement.
Office Maintenance ($1):
*Removed from budget due to Gov. Abbott's arbitrary grant reduction due to his COVID-19
mandates.
Cost of cleaning and maintaining the office is based a city-wide contractual arrangement by the City
of Beaumont. This is an estimate. **Due to budget shortfalls, this line item has been absorbed into
the CID budget.
Auto Insurance for HCSO Vehicle ($700):
Hardin County is not self insured. Estimate of premium. Only actual cost will be submitted.
Office Utilities ($1):
*Removed from budget due to Gov. Abbott's arbitrary grant reduction due to his COVID-19
mandates.
This is an estimate, not an allocation. Only actual expenses will be submitted for reimbursement.
Office Phone & Data Service ($1):
*Removed from budget due to Gov. Abbott's arbitrary grant reduction due to his COVID-19
mandates.
This expense includes the estimated cost for the multiple business lines (office phones and internet
service) and a designated secure data line for communication with city and county computers.
These are estimates not allocations. Only actual expenses will be submitted for reimbursement.
**Due to budget shortfalls, this line item has been reduced and may total less than actual
expenses. Only actual expenses up to agreed amount will be submitted.
Public Awareness Advertising ($1):
*Removed from budget due to Gov. Abbott's arbitrary grant reduction due to his COVID-19
mandates.
Due to the priority of increasing personnel costs, the original funds for this sub-category had to be
removed. The line item remains as a placeholder in the event any surplus would permit the
expense to be revisited.
Bait and Tracking Air Time ($1):
*Removed from budget due to Gov. Abbott's arbitrary grant reduction due to his COVID-19
mandates.
*Due to budget shortfalls, this variable line item was made a placeholder for which the City may not
be reimbursed unless a surplus develops elsewhere during FY20. It appears this line item has been
absorbed by another city budget in the past.
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Budget Narrative
The Task Force bait vehicle system will require monthly GPRS communication. The Task Force
also intends to operate a web-based camera system and tracker that each require air time. These
are estimates, not allocations. Only actual costs will be submitted for reimbursement.
Cell Phone Service ($1):
*Removed from budget due to Gov. Abbott's arbitrary grant reduction due to his COVID-19
mandates.
****Due to budget shortfalls, this line item has been reduced and may total less than actual
expenses. A portion of actual expenses may be absorbed into other City budgets. Only actual
expenses up to agreed amount will be submitted.
Service cost based on reasonable monthly average allowance of$50 per month. There are eight
task force members, which would total $4800 annually ($400 per month).
Postage ($1):
*Removed from budget due to Gov. Abbott's arbitrary grant reduction due to his COVID-19
mandates.
Estimated cost of postal fees or delivery services.
Vehicle Lease ($14,400):
The vehicle lease is calculated at $600 per month based on a local dealer estimate for a statewide
leasing program to law enforcement agencies. It is also the ABTPA cap. The Beaumont Police
Department currently provides two vehicles for investigators. Due to one being previously budgeted
by BPD, its expense is listed as an in-kind match. The second one was recently acquired to replace
an ABTPA-purchased vehicle, so it will be submitted for reimbursement.
Fuel, Oil, & Maintenance ($28,863):
Fuel costs are estimated based on 13,000 miles per year, 14 miles per gallon @ $1.30 per gallon,
totaling approximately $1207 per vehicle per year. Oil changes and other maintenance costs are
estimated at $2000 per vehicle per year to include expendables such as tires, brakes, shocks, or
other necessary repairs. Combining estimates result in an average cost of$3207 per year
multiplied by nine (9) vehicles totaling $28,863. The $3207 shown for the one vehicle previously
budgeted by BPD is listed as an in-kind match whereas the remaining $25,656 is listed as a cash
match. These estimates are not allocated. Only actual costs will be submitted.
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Revenue
Indicate Source of Cash and In-Kind Matches for the proposed program.
Cash Match
Source of Cash Match
City of Beaumont Grantee $212,511
Hardin County Subgrantee $24,500
City of Port Arthur Subgrantee $55,582
Jefferson County Subgrantee $55,294
Total Cash Match $347,887
In-Kind Match
Source of In-Kind Match
City of Beaumont Grantee $261,112.00
Total In-Kind Match $261,112.00
Statistics to Support Grant Problem Statement
Use UCR data 2016 2017 2018
Larceny from a motor vehicle 2107 2333 1879
Larceny from a motor vehicle - Parts 290 158 184
Jurisdictions included in totals Statistics a combination of Task Force and Jurisdiction
Theft of a motor vehicle 916 964 915
Recoveries of Motor Vehicles 521 721 717
Jurisdictions included in totals Statistics a combination of Task Force and Jurisdiction
Provide any additional information or limitations about the data provide above
Application Narrative
Grant Introduction (Executive Summary)
1.1 Briefly describe the organization and program operation. Provide a high level summary to the
intent of the application and how it will affect the local community. (500 words or less)
Since 1993, the Southeast Texas Auto Theft Task Force has continued to provide a multi-
agency, multi jurisdictional effort to reduce auto-related crimes within Jefferson, Orange,
Hardin, and Jasper Counties. According to the most recent U.S. Census estimates in 2018, the
counties have a combined population of over 431,000 folks with nearly 60% residing in
Jefferson County. The Task Force is staffed by sworn personnel from Beaumont Police
Department, Port Arthur Police Department, Jefferson County Sheriff's Office, and Hardin
County Sheriff's Office.
According to TXDOT, there were about 397,000 vehicles registered within our four-county
coverage area in 2018. Corresponding to the population, more than half were in Jefferson
County, which is primarily urban and suburban areas. Orange County is mostly suburban and
rural areas whereas Jasper and Hardin Counties are markedly more rural and more heavily
wooded.
The Southeast Texas Auto Theft Task Force has been actively combating auto thefts for about
26 years. Through thorough investigations, development of suspects, crime prevention
awareness and education, combined with surveillance, covert patrol, bait vehicle operations,
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and inspections of salvage and repair businesses, Task Force personnel have done their best
to positively impact our communities by facilitating a reduction in the occurrences of auto-
related crimes. Despite these efforts, auto-related crimes continue to be a major problem with a
significantly negative economic impact. Within the four county project area, there were still over
900 vehicles stolen and nearly 1900 vehicles burglarized in 2018.
Our coverage area denotes being in the top 20 locations where this grant is needed for both
auto burglaries and auto thefts.
Grant Problem Statement
2.1 Provide an assessment of the motor vehicle burglary (including theft of parts) problem in the
coverage area of this application.
It seems that offenses involving auto-related burglaries and thefts are occurring randomly at a
steady pace without any identifiable trends. While window-shattering still occurs in large
numbers due to visible valuables, the most prevalent method of operation is simply pulling on
handles of unlocked doors with little to no suspect evidence left behind. In Beaumont, 89% of
the guns stolen in auto burglaries were from unlocked cars (2018). When firearms and credit
cards are stolen, there is a ripple effect that includes a myriad of additional crimes against both
persons and property. Solving these crimes has become more challenging, forcing us to rely
even more on a vigilant public, proactive patrolling, video surveillance, and bait operations.
Offenders are becoming more creative, organized, evasive, and brazenly violent in their
predatory theft activities ('jugging') when victims are stalked and followed to or from banks or
after instances of large purchases at retail establishments. Whether it is due to the fluid
circumstances at the time of the offense or to the impromptu impatience of the offender, what
used to be considered only a property crime has increasingly evolved into aggravated robberies
and even murder. We know statistically that many guns are stolen from vehicles and more
suspects are being arrested in possession of guns. Consequently, auto burglars should no
longer perceived in the vein of harmless, vehicular pickpockets. In 2019, a Beaumont citizen
was murdered by an auto burglar that he confronted. Although these offenses appear to have
no pattern, there is an occasional, albeit unpredictable, ebb and flow to auto burglaries, leaving
investigators to wonder what determines it. We may never know but wondering is the first step.
Are brief pauses uniquely applied to a few recidivists who are temporarily incarcerated for
unrelated crimes?Are we dealing with an increase in juvenile offenders who operate around
school schedules?Are offenses just random crimes of opportunity? Do some offenders plan
when, where, and what to target in advance or cruise aimlessly? We suspect the answer is yes
to all, and when suspect interviews are productive, information obtained indicates such, which
begs the bigger question of how we determine how to combat all of these realities the best we
can. The "cause"and "source"of crime are obviously the same: criminal behavior. Plain and
simple. Any statements that claim to know how to eradicate criminal behavior in a free society
are at best, mere guesses, but more likely deceptive, disingenuous, or ignorant. If there were
solutions to individual criminal choices, it would have been initiated millennia ago and we
wouldn't be facing recurring issues, but people are people. A big part of a perceivable, partial
solution still falls on the general public heeding our advice to simply lock their cars and remove
(or at least hide) their valuables thereby reducing opportunities for criminals. Citizens have a
false sense of security within these "mobile offices"or "homes away from home"and often
leave valuables, including firearms, within their vehicles when unoccupied, which compounds
the problem.
The pervasive problem is further worsened by an apparent disinterest in the aggressive
prosecution of misdemeanor auto burglaries. However, even when we manage to file felonies,
we find the system failing its citizenry. For example, we recently (2019) filed four felonious Theft
of Firearm cases (from auto burglaries) on a problematic recidivist to which the DA responded
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by offering a plea 2 years of probation. As expected, once released, the defendant continued
his crimes in two of our covered counties. Our efforts to communicate persuasively with local
District Attorney Offices are re-doubled, but it can be foreseen that the possible inclusion of a
prosecutorial element in a future grant may reap rewards. Unfortunately, the timing for FY2020
is not right for such a modification as we struggle to keep our manpower. Compounding the
issues, for reasons that vary from cultural decay, stress management, financial self-
preservation, among others, people are leaving the police profession, which trickles down to
manpower issues within Task Forces as well. Keeping and/or replacing personnel or vehicles in
a timely manner has proven difficult. Adding personnel seems nearly impossible. With
manpower difficulties, the sheer volume of case-work and law enforcement duties makes it
difficult to proactively address problems with different or creative approaches.
Our three-year average for motor vehicle burglaries (including theft of parts) was in the top
twenty in Texas.
2.2 Provide an assessment of the motor vehicle theft problem in the coverage area of this
application
Overall, the Southeast Texas Auto Theft Task Force has experienced steady declines in auto
thefts since its 1993 inception when the Beaumont area had hit a national high of nearly 2800 in
1992. In contrast to the astronomical 1992, we are pleased to maintain these general declines
in Jefferson County due to better public awareness, law enforcement, and manufacturer
improvements. With 1992's threshold so high, it'd be easy to celebrate so-called declines by
never reaching that ceiling again, but even so, we are dissatisfied and we aim to further build
on these successes with lower reductions over the longer term. Despite our ongoing efforts
throughout our coverage area, we see an inexplicable, unpredictable rollercoaster of stats
where offenses spiked in 2017 (964) and then returned to a 2016 level in 2018 (915). Neither
statistic is acceptable nor what we consider "low"at all. Our three-year average for motor
vehicle thefts was in the top twenty of the state.
Nowadays, vehicles cost more than a house did several decades ago. The investment in
vehicles is ever-increasing and therefore, the auto thefts have an ever-increasing impact on
insurance premiums and the local economy.
Auto thefts are often a prerequisite to additional crimes and serve as getaway vehicles to help
mask suspect identities during additional criminal activity. Autos are still targets for the more
violent robberies (car jacking).
Unfortunately many vehicles are not recovered, but when they are, the location is often outside
the jurisdiction of where the vehicles were originally stolen. This fact, in itself, is reason enough
to assist neighboring agencies and to collaborate in efforts to linking recovery locations to
possible suspects and/or larger organized crime operations.
2.3 Describe the geographical target area intended for this application. Include information about
the taskforce governing and command structure. Include a description of the coverage area(s)
and the nature of support and agreements supporting this application.
The geographical target area is Jefferson, Orange, Hardin, and Jasper Counties, which
includes all the municipalities therein. Beaumont Police Department contributes the lion's share
of manpower with four investigators, one sergeant as task force supervisor, and one lieutenant
as task force commander. The majority of the Jefferson County region, including Beaumont and
Port Arthur, are primarily urban and suburban. In contrast, Hardin and Jasper Counties are
mostly rural whereas Orange County is seemingly more a mixture of both Jefferson and Hardin
counties. The Jefferson County Sheriff's Office, Hardin County Sheriff's Office, and the Port
Arthur Police Department contribute one investigator each. Each contributing agency head,
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whether City Manager or County Judge, signs the ABTPA inter-local contract as required along
with cooperative working agreements. The Program Director serves as liaison to the
participating agencies. District Attorneys in coverage areas also sign contract on how to
regulate the distribution of seized property and monies.
2.4 Will the program described in the application cover the community(ies) at large or will all or any
part of this program be directed to serve a specific target population? If No or Both, please
describe the problem supporting the need for a special target population.
Yes - the program will cover the communities at large.
Grant Goals and Activities
There are two parts to this section: 1) Functions of Proposed Program and Goals Strategies and
Activities (GSA). In the following boxes, describe the functions of the proposed program and then
complete a fillable form called GSA.
MVCPA programs must completely describe the functions they will perform in implementing the
program. If Awarded, funds expended towards activities not described in this section will result in
the reimbursement being denied.
Part 1
3.1 Functions of the Proposed Program Related to Burglary of a Motor Vehicle
The Southeast Texas Auto Theft Task Force will employ multiple Objectives, Approaches and
Actions to reduce the incidence of Burglary of a Motor Vehicle and Theft From a Motor Vehicle
in a comprehensive program to confront and reduce the problem.
Objective: Reduce the incidence of Burglary of a Motor Vehicle and Theft From a Vehicle
Approaches: - Identify and Target Offenders and Prolific Offenders - Collaborate with Law
Enforcement Agencies and other Organizations - Community Crime Prevention Campaign
Actions: Identify and target Offenders and Prolific Offenders: Offenders in motor vehicle
burglary and theft from a motor vehicle will be identified through intelligence gained from
arrests, informants, other law enforcement agencies, surveillance observations, bait vehicle
operations, repair shop inspections, salvage yard inspections, metal recycler inspections, as
well as parts resale location inspections. The offenders would be the target of investigations
based on the method of the crime, types of vehicles burglarized, property taken, geographical
location of the crimes and any information or evidence pointing to or linking them to the
crime(s). The use of covert operations will be employed to target burglary of a motor vehicle
offenders, such as, buys of stolen property from auto burglaries and predatory theft ('jugger)
bait operations, to identify and determine if there is an organized criminal enterprise involved.
Collaborate with other law enforcement agencies and other organizations: Collaborate with law
enforcement agencies in and out of the project area, to determine crime trends, patterns,
suspected offenders and recover stolen property, through intelligence sharing. Assist other
agencies with auto crime cases, which involve Burglary of a Motor Vehicle or Theft of Property
or Parts from a Motor Vehicle. This collaboration will be critical in determining if the crimes are
being committed by an organized ring, if it is one individual or merely a crime of opportunity.
The collaboration would include the District Attorney's Offices in the jurisdictions affected, in
order to help them understand the scope and importance of the crime(s) and provide any
additional information that might be needed to properly prosecute the offender(s) for maximum
result.
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3.2 Functions of the Proposed Program Related to Theft of a Motor Vehicle
The Southeast Texas Auto Theft Task Force will employ multiple Objectives, Approaches and
Actions to reduce the incidence of Motor Vehicle Theft in a comprehensive program to confront
and reduce the problem.
Objective: Reduce the Incidence of Motor Vehicle Theft
Approaches: - Identify and Target Offenders and Prolific Offenders - Collaborate with Law
Enforcement Agencies and other Organizations - Community Crime Prevention Campaign
Actions: Identify and target Offenders and Prolific Offenders: Offenders involved in motor
vehicle theft will be identified through intelligence gained from arrests, informants, other law
enforcement agencies, surveillance observations, bait vehicle operations, use of the LPR
system, repair shop inspections, used car dealership inspections, salvage yard inspections,
metal recycler inspections, as well as parts resale location inspections. The offenders would be
the target of investigations based on the method of the crime, types of vehicles stolen, other
property taken, geographical location of the crimes and any information or evidence pointing to
or linking them to the crime(s). The utilization of covert operations, such as surveillance of
offenders and buys of stolen vehicles and/or parts to determine the origin and assist in the
identification of chop shops.
Collaborate with other law enforcement agencies and other organizations: Collaborate with law
enforcement agencies in and out of the project area, to determine crime trends, patterns,
suspected offenders and recover stolen vehicles and other property, through intelligence
sharing. Assist other agencies with auto crime cases, which involve Theft of a Motor Vehicle,
Theft of Property or Parts from a Motor Vehicle. This collaboration will be critical in determining
if the crimes are being committed by an organized ring, if it is one individual, or merely a crime
of opportunity. The collaboration would include the District Attorney's Offices in the jurisdictions
affected, in order to help them understand the scope and importance of the crime(s), and
provide any additional information that might be needed to properly prosecute the offender(s)
for maximum result. The collaboration would also include working with NICB and insurance
companies on insurance fraud cases, cargo thefts, and gray market vehicles. It would also
entail working with the Texas Department of Motor Vehicles and local tax offices on fraudulent
titles, and conducting 68A inspections, to determine if vehicles are stolen.
3.3 Functions of the Proposed Program Related to Motor Vehicle Burglary and Theft Prevention
The Southeast Texas Auto Theft Task Force will employ multiple Objectives, Approaches and
Actions to reduce the incidence of Burglary of a Motor Vehicle and Theft of a Motor vehicle in a
comprehensive Crime Prevention Campaign to inform the community of methods and practices
to avoid being a victim of auto crimes, coupled with educational presentations to civilian groups
and law enforcement agencies to bring the issue to the forefront, in order to reduce the
occurrence and increase the clearance of auto crimes cases.
Objective: Reduce the incidence of Motor Vehicle Theft through Community Crime Prevention
Campaign and Education
Approaches: - Administer Community Educational Presentations - Administer Law Enforcement
Educational Presentations - Utilize Local Media Outlets to Propagate Community Recognition
of Auto Crimes and Prevention
Actions:
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Administer Community Educational Presentations:
Educational Presentations will be conducted for civilian groups and civic organizations to
promote and educate the civilian population of the seriousness of auto crimes. This opportunity
will be used to inform the community on methods and practices of how to avoid becoming a
victim of an auto crime. Things such as, but no limited to, not leaving your vehicle unattended
with it running or simply with the keys in it. instruction on planning ahead for multiple stop trips,
such as putting things in a secure place that cannot be seen from outside the vehicle before
arriving at a destination, so that they are not seen hiding their valuables. Being sure that they
don't leave anything in plain view and explain the most frequent items taken in auto burglaries.
Instruct them on being aware of their surroundings and paying attention to where they park their
vehicles and who might be watching them.
Administer Law Enforcement Educational Presentations:
Educational presentations will be conducted for law enforcement agencies to inform officers on
basic auto crime investigations. These presentations would be to inform the officers of trends
pertaining to auto theft, including types of vehicles, organized rings involved in auto theft,
identifying signs and evidence of auto theft, insurance fraud cases, fraudulent titles and utilizing
the Southeast Texas Auto Theft Task Force as a resource. This opportunity would be used as a
tool to build a rapport with other agencies and build the foundation for a good working
relationship and open exchange for intelligence sharing.
Utilize Local Media Outlets to Propagate Community Recognition of Auto Crimes and
Prevention:
Local Media Outlets will be used to disseminate information to the public, via television, radio,
news publications and other local publications. Interviews and appearances at local events,
civic organization meetings, as well as Neighborhood Association meetings would be used at
opportunities to disseminate information and stress the importance of preventing auto crimes,
placing emphasis of the dangers to the community of these types of crimes. Auto burglaries are
frequently where criminals gain access to weapons, personal information which could lead to
identity theft, as well as keys to personal spaces and/or the vehicle, stressing the fact that a
simple auto burglary could arm a criminal and give them access to personal information and/or
your home. Economic impact will be addressed as well conveying the fact that not only is there
an immediate monetary loss, but insurance rates are affected as well, which affects everyone in
the state. Each participating agency's Public Relations personnel and Social Media will be
utilized to expand circulation of the prevention information.
Community Crime Prevention Campaign:
Crime prevention efforts will be concentrated on educating the community in practices which
would help them avoid becoming a victim of auto crimes. This would be accomplished by using
social media outlets, local television and radio interviews, public service announcements, press
releases, free advertisements in local outlets, operating vehicle displays, trade shows and
community events and educational presentations for citizens through the Citizens Police
Academy, Neighborhood Association meetings and civic organizations. There will also be
parking lot checks, during which the TFO's will look at vehicles and determine if the vehicle is
more or less likely to be a victim of an auto burglary due to items being left in the vehicle, or it
being left unlocked. Mock citations, noting a passing or failing grade, would be left on the
vehicle in order to make the citizen aware of the grade, would be left on the vehicle in order to
make the citizen aware of the potential of becoming a crime victim.
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MVCPA Task Forces are required to collaborate across judicial boundaries and to develop regional
strategies to implement funded activities. Describe how the applicant staff and jurisdiction will
coordinate with other agencies and jurisdictions in the implementation of this program.
3.4 Collaboration Effort
Objective: Form Working Relationships with other Jurisdictions Pertaining to Burglary of a
Motor Vehicle and Motor Vehicle Theft
Approaches: - Collaborate with other Law Enforcement Agencies - Collaborate with other
Judicial Agencies - Collaborate with other State Agencies
Actions: Collaborate with other Law Enforcement Agencies The Southeast Texas Auto Theft
Task Force has established long lasting working relationships with all local law enforcement
agencies and through the affiliation with the ABTPA has those same relationships with other
Task Forces throughout the state, over the last 26 plus years as an ABTPA funded task force.
The reputation of the Southeast Texas Auto Theft Task Force is known to be one of
competence, dedication and cooperativeness with all agencies in Texas as well as with
agencies in many other states. Intelligence sharing, outside agency assistance and service to
the program area are the backbone of the working relationships that have been formed. The
Southeast Texas Auto Theft Task Force will continue to work with and share intelligence with
agencies in and out of the program coverage area.
Collaborate with other Judicial Agencies The Southeast Texas Auto Theft Task force has long
established relationships with all four of the District Attorney's Offices in the program coverage
area. These relationships have been cooperative and focused on the prosecution of criminals in
all four jurisdictions. These relationships include collaborative efforts on numerous cases
involving some Organized Criminal Enterprises and some individuals. This will continue in the
future due to the common interest of reducing auto crimes.
Collaborate with other State Agencies: The Southeast Texas Auto Theft Task Force will
collaborate with the TXDMV and Local Tax Offices on ensuring that stolen vehicles are not
registered. This will be achieved by the working with both entities in the matters of Fraudulent
Titles and identification of motor vehicles. 68A inspections will also be conducted on vehicles
deemed unregistered or questionable, as required by TXDMV.
3.5 Functions of the proposed program for other motor vehicle crimes investigations related to
motor vehicle burglary or theft such as motor vehicle fraud related crime, insurance fraud,
preventing stolen vehicles from entering Mexico, bridge/port crime, cartel or organized criminal
enterprises etc...
Functions of the proposed program for other motor vehicle crimes investigations related to
motor vehicle burglary or theft such as motor vehicle fraud related crime, insurance fraud,
preventing stolen vehicles from entering Mexico, bridge/port crime, cartel or organized criminal
enterprises etc...
Part II
Goals, Strategies, and Activities
Select Goals, Strategies, and Activity Targets for the proposed program.
Click on the link above and select the method by which statutory measures will be collected. Law
Enforcement programs must also estimate targets for the MVCPA predetermined activities. The
MVCPA board has determined that grants programs must document specific activities that are
appropriate under each of the three goals. Applicants are allowed to write a limited number of user
defined activities.
https://mvcpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=144& 16/21
8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
ID Activity Measure Target
Mandatory Motor Vehicle Theft Measures Required for all Grantees.
1.1.15 Increase the recovery rate of stolen Report the number of vehicles Mandatory.
motor vehicles recovered Reporting
for Task
Force Only
1.1.16 Increase the clearance rate of motor Report the number of motor vehicle Mandatory.
vehicle thefts theft cases cleared Reporting
for Task
Force Only
1.1.17 Increase the number of persons Report the number of persons arrested Mandatory.
arrested for motor vehicle theft for motor vehicle theft Reporting
for Task
Force Only
Mandatory Burglary of a Motor Vehicle Measures Required for all Grantees
2.1.12 Increase the clearance rate of motor Report the number of burglary cases Mandatory.
vehicle burglaries cleared Reporting
for Task
Force Only
2.1.13 Increase the number of persons Report the number of persons arrested Mandatory.
arrested for motor vehicle burglary for burglary Reporting
for Task
Force Only
Measures for Grantees. Add Target values for those that you will measure.
1 Goal 1: Reduce the Incidence of Motor Vehicle Theft through Enforcement Strategies
1.1 Strategy 1: Conduct Activities that Result in the Arrest, Clearance, and Recoveries of
Motor Vehicle Theft
1.1.1 Identify groups of auto theft offenders Number of groups identified 5
through intelligence gathering, crime
analysis and the use of informants
1.1.2 Identify and document/record prolific Number identified/documented 5
motor vehicle theft offenders [Prolific is offenders
defined as "linked to MVT offenses
three or more times']
1.1.3 Collaborate with the District Attorneys' Report the total number of cases where
offices regarding sentencing, case LEOs collaborated with prosecutors
packets or addressing repeat
offenders
1 .1.5 Conduct inspections of local Number of businesses inspected 5
businesses related to vehicle
enterprise (transportation code or
occupation code authorized
companies such as salvage yard,
repair shop, parts recycling center,
used car dealership, salvage rebuilder,
title service company, other). (see 1.3
for number of vehicles inspected in
these businesses)
https://mvcpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=144& 17/21
8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
ID Activity Measure Target
1.1.6 Conduct bait vehicle operations that Number of bait vehicle deployments 3
target motor vehicle theft offenders
1.1.8 Deploy license plate readers (LPR) Number of times LPR deployed 0
1.1.9 Respond to license plate reader (LPR) Number of times investigators
alert notifications responded to LPR alert notifications
1.1.12 Conduct covert operations targeting Number of covert operations 2
motor vehicle theft offenders
1.1.13 Conduct warrant "round-up" operations Number of operations
targeting auto crimes offenders,
including those wanted for motor
vehicle thefts, vehicle burglaries and
the theft of vehicle parts
1.2 Strategy 2: Conduct Collaborative Efforts that Result In Reduction of Incidents of
Motor Vehicle Theft
1.2.1 Provide Agency Assists Number of agency assists 120
1.2.2 Collaborate with other units or Number of times collaborated within 100
divisions (i.e. homicide, vice, narcotics, departments or SOs participating in
etc.) where a motor vehicle was used taskforce
in the commission of the crime
(includes identification of vehicle).
1.2.3 Collaborate with LE agencies and Number of times collaborated with 80
other organizations that assist in the coverage area agencies or other law
reduction of motor vehicle thefts enforcement agencies
1.2.4 Collaborate on investigations Number of cases investigated
regarding stolen parts and other
property
1.2.5 Conduct intelligence information- Number of intelligence meetings 12
sharing attended
1.2.6 Conduct intelligence information- Crime analysis bulletins disseminated 12
sharing
1.3 Strategy 3: Prevent and Reduce the Incidence of Motor Vehicle Related Fraud
Activities
1.3.1 Collaborate with agencies relating to Number of collaborations 2
investigation and enforcement of
vehicle insurance fraud
1.3.2 Conduct 68(A) inspections (for TxDMV Number of vehicles inspected to 100
assignment or reassignment of VIN) complete a serialized 68A inspection
form per TxDMV (VIN assignment,
reassignment, bonded title)
1.3.3 Conduct VIN verification inspections. Number of vehicles inspected
(All other reasons except bridge or
port)
1.3.4 Coordinate with TxDMV/Tax Offices Number of collaborations related to 12
relating to investigation and MVT
enforcement of fraudulent titles and
registration of stolen vehicles
1.3.5 Persons arrested for Insurance Fraud
1.3.6 Persons arrested for Title Fraud
hrips://mvcpa.tamu.edu/Negotiation/PrinlApplication.asp?AppID=1448 18/21
8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
ID Activity Measure Target
1.3.7 Persons arrested for Registration
Fraud
1.3.8 Persons arrested for Plate Fraud
1.3.9 Persons arrested for Salvage or
Dealer fraud
1.3.10 Persons arrested for Odometer Fraud
2 Goal 2: Reduce the Incidence of Theft from Motor Vehicles through Enforcement
Strategies
2.1 Strategy 1: Conduct Activities that Result in the Arrest, Clearance, and Recoveries of
Burglary of Motor Vehicles and Theft of Vehicle Parts and Accessories
2.1.1 Conduct bait vehicle operations that Number of bait vehicle burglary 3
target vehicle burglary offenders deployments
2.1.2 Identify "prolific BMV offenders" Number of offenders identified 5
through informants and intelligence
[Prolific is defined as "linked to BMV
and theft of vehicle parts and
accessories offenses three or more
times"]
2.1.3 Collaborate with the District Attorneys' Report the total number of cases where
offices regarding sentencing, case LEOs collaborated with prosecutors
packets or addressing repeat
offenders
2.1.4 Conduct inspections of local Number of businesses inspected (see 5
businesses related to vehicle Goal 5 for number and value of parts
enterprise (transportation code or recovered)
occupation code authorized
companies such as salvage yard,
repair shop, parts recycling center,
used car dealership, salvage rebuilder,
title service company, other).
2.1.5 Conduct warrant "round-up" operations Number of "round up" operations
targeting auto crimes offenders,
including those wanted for motor
vehicle thefts, vehicle burglaries and
the theft of vehicle parts
2.1.7 BMV related cases presented to Report the total number of BMV related 10
prosecutor cases presented to prosecutor(s) where
there was an incidence of theft from
motor vehicles (includes criminal
complaints for BMV, Theft, theft of parts
or other cases directly tied to ABTPA
statute of motor vehicle burglary and
economic motor vehicle theft as defined
in ABTPA statute)
2.2 Strategy 2: Conduct Collaborative Efforts that Result in the Reduction of Incidents of
Theft From a Motor Vehicle
2.2.1 Provide Agency Assists Number of agency assists 120
https://mvcpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=144& 19/21
8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
ID Activity Measure Target
2.2.2 Collaborate with other units or Number of times collaborated within 20
divisions (i.e. homicide, vice, narcotics, departments or SOs participating in
etc.) where a motor vehicle was used taskforce
in the commission of the crime
(includes identification of vehicle).
2.2.3 Collaborate with LE agencies and Number of times collaborated with 120
other organizations that assist in the coverage area agencies or other law
reduction of thefts from a motor vehicle enforcement agencies.
2.2.4 Investigate cases regarding stolen Number of cases investigated
parts and other property
3 Goal 3: Educate/Train Citizens and Qualified Personnel in Detection and Prevention
of Motor Vehicle Theft, Burglary of Motor Vehicles and Theft of Vehicle Parts and
Accessories
3.1 Strategy 1: Conduct Public Awareness Related Activities Used to Educate Citizens
3.1.1 Conduct educational outreach events Number of outreaches 1
(include trade show, exhibits, booths at
community events, vehicle displays,
brochures, etc.)
3.1.2 Conduct educational presentations to Number of presentations 1
citizens
3.1.4 Conduct vehicle identification number Number of etching events
(VIN) etchings
3.1.5 Purchase advertisements in local Number of advertisements purchased 0
outlets
3.1.6 Conduct vehicle report card initiatives. Number report cards issued 0
3.1.7 Utilize social media outlets (FaceBook, Number of postings in social media 50
Twitter, Instagram, etc.) outlets
3.1.8 Deploy outdoor public notification Number of deployments per month (if 0
signage sign remains several months, count as
1 deployment per month)
3.1.10 Conduct media outreach, including, Number of outreaches
public service announcements, press
releases, and interviews
3.2 Strategy 2: Conduct Law Enforcement Training Activities to Educate Officers on
Recognition and Apprehension of Stolen Vehicles and Property
3.2.1 Conduct law enforcement training Number of classes 1
(TCOLE)
3.2.2 Conduct law enforcement training Number of participants
(TCOLE)
3.2.3 Conduct vehicle crimes presentations Number of classes
to law enforcement agencies (non
TCOLE)
3.2.4 Conduct vehicle crimes presentations Number of participants
to law enforcement agencies (non
TCOLE)
https://mvcpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=144& 20/21
8/19/2020 City of Beaumont Grant Application Negotiation for Fiscal Year 2021
Grant Evaluation
4.1 Describe the method and practice of evaluating the program activities. Including management
and staff participation and systems (forms and software) used to ensure reliable and accurate
data is collected and reported.
The local evaluation process establishes accountability and measurement of progress through
collection of data and information throughout the chain of command. Investigators are required
to keep activity logs and submit monthly reports to the Program Manager. The Task Force
Supervisor reviews cases and monitors the activities of investigators. The Program Director
oversees the entire operation, including the field supervisor, and maintains records of activity
and spending. He works closely with the Beaumont CFO's grant coordinator and reports as
necessary to the department heads of the participating agencies to discuss progress and/or
problems.
UCR data for all agencies within the project area will be closely monitored to determine the
overall impact of Task Force efforts. Personal activity logs and specific reports will be
maintained to log progress on stated objectives. These include information detailing such things
as the number of bait operations, inspections and public awareness initiatives performed. They
will also record other items like arrests made, cases filed and vehicles recovered.
Progress of the program will be evaluated monthly. Each investigator will complete a monthly
report based on ABTPA reporting categories and the specific objectives of this grant. Each
report will be accompanied by documentation supporting the information given. The Project
Manager will then compile that information into the quarterly Progress Reports that are
forwarded to ABTPA.
4.2 Provide suggested measures that your think would better reflect the law enforcement or
prevention work that your grant will perform. If the suggested measure fits into one of the goals
1-3 in the goals list above please indicate. If the suggested measure is a new kind of goal
please suggest what best fits your measure.
Current Documents in folder
Resolution.pdf(8/18/2020 11:39:52 AM)
Certifications
The certifying official is the authorized official, Kyle Hayes, City Manager.
By submitting this application I certify that I have been designated by my jurisdiction as the
authorized official to accept the terms and conditions of the grant. The statements herein are true,
complete, and accurate to the best of my knowledge. I am aware that any false, fictitious, or
fraudulent statements or claims may subject me to criminal, civil, or administrative penalties.
By submitting this application I certify that my jurisdiction agrees to comply with all terms and
conditions if the grant is awarded and accepted. I further certify that my jurisdiction will comply with
all applicable state and federal laws, rules and regulations in the application, acceptance,
administration and operation of this grant.
https:/imvcpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=1448 21/21