HomeMy WebLinkAboutPR 21577: PURCHASE OF ONE MINI EXCAVATOR FOR UTILITIES DEPARTMENT N
City of
ort rthu�—
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 21, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Donnie Stanton, Interim Utilities Director
RE: P.R. 21577—Purchase of One Mini Excavator for Utilities Department
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
one mini excavator from Shoppa's John Deere of Beaumont, Texas through the BuyBoard
Purchasing #597-19 in the amount of $29,057.71 from Account No. 625-1801-532.92-03,
Equipment from FY 2021. The mini excavator will be utilized by the Utilities Department's
Distribution Division to replace old and deteriorated water lines City-wide.
Background:
The mini excavator will be utilized by the Utilities Department's Water Distribution Division to
replace old and deteriorated water lines City-wide.
Budget Impact:
The mini excavator has a Buyboard purchasing quote of$29,057.71 from Shoppa's John Deere
of Beaumont,Texas,and will be paid out of Account No. 625-1801-532.92-03,Equipment from
FY 2021.
Recommendation:
It is recommended that City Council approve the City Manager to purchase the mini excavator,
as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 21577
09/21/20 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE
OF ONE (1) JOHN DEERE 26G MINI EXCAVATOR
FROM SHOPPA'S JOHN DEERE OF BEAUMONT,
TEXAS THROUGH BUYBOARD CONTRACT NO.
597-19, FOR THE UTILITIES DEPARTMENT FOR
USE IN THE REPLACEMENT OF WATER LINES BY
THE WATER DISTRIBUTION DIVISION IN THE
TOTAL AMOUNT OF $29,057.71; FUNDS ARE
AVAILABLE IN WATER UTILITIES ACCOUNT NO.
625-1801-532.92-03, EQUIPMENT, FROM FY 2021.
WHEREAS,mini excavators are used in the replacement of water pipes in the City of Port
Arthur; and,
WHEREAS, Water Distribution unit#1957 has reached the end of its useful life; and,
WHEREAS,pursuant to Chapter 271 Subchapter D of the Local Government Code,a city
may participate in cooperative purchasing programs established by the State Facilities Commission
for the purchase of goods at prices established through purchase contracts of the Commission;and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, the Water Department has solicited a BuyBoard Purchasing Program quote
for one (1)John Deere 26G Mini Excavator, as delineated in our Purchasing Policy; and,
WHEREAS, the quote from BuyBoard #597-19, through Shoppa's John Deere of
Beaumont, Texas provided the bid attached as EXHIBIT"A", meeting our specifications.
NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
THAT,City Council hereby authorizes the purchase of one(1)John Deere Mini Excavator
from Shoppa's John Deere of Beaumont, Texas through Buyboard in the amount of$29,057.71;
and,
P. R. No.21577
09/21/20 bw
Page 2 of 3
THAT, funding for this equipment is provided for in Account No. 625-1801-532.92-03,
Equipment, from FY 2021; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of
2020 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tize o LAI Ronald Burton
City Attorney City Manager
P. R. No. 21577
09/21/20 bw
Page 3 of 3
APPROVED AS TO THE AVAILABILITY APPROVED FOR ADMINISTRATION:
OF FUNDS:
;1\CAY -k)v\c")
Kandy Daniel Donnie Stanton
Interim Director of Finance Interim Utilities Director
L,rk
Clifto Williams, CP B
Purchasing Manager
EXHIBIT A
(Quote)
JOHN DEERE SHOPPA'S
® JOHN DEERE
Quote Summary
Prepared For: Prepared By:
CITY OF PORT ARTHUR WATER ADMINISTRATION Barry Blackwell
PO BOX 1089 Shoppa's Farm Supply, Inc.
PORT ARTHUR, TX 77641 9135 College
Business: 409-983-8180 Beaumont, TX 77707
Phone: 409-842-1128
bblackwell@shoppas.com
Buyboard Contract#597-19 Quote Id: 22775431
Created On: 16 September 2020
Last Modified On: 21 September 2020
Expiration Date: 30 October 2020
Equipment Summary Selling Price Qty Extended
2019 JOHN DEERE 26G Compact $28,413.71 X 1 = $28,413.71
Excavator- 1 FF026GXPKK265535
JOHN DEERE BYT10962 - $644.00 X 1 = $644.00
PXBU3XB002525
Equipment Total $ 29,057.71
Quote Summary
Equipment Total $ 29,057.71
SubTotal $29,057.71
Est. Service Agreement Tax $ 0.00
Total $29,057.71
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 29,057.71
Salesperson : X Accepted By :X
Confidential
JOHN DEERE SHOPPA'S
Selling Equipment ® JOHN DEERE
Quote Id: 22775431 Customer: CITY OF PORT ARTHUR WATER ADMINISTRATION
2019 JOHN DEERE 26G Compact Excavator - 1FF026GXPKK265535
Hours: 1
Stock Number: 515847
Code Description Qty
0020FF 26G COMPACT EXCAVATOR 1
Standard Options -Per Unit
0020FF8150 ROPS CANOPY STANDARD 1
Other Charges
Freight 1
JOHN DEERE BYT10962 - PXBU3XB002525
Hours: 0
Stock Number: 519092
Code Description Qty
BYT10962 12"HEAVY DUTY 1.5 CU.FT. BKT 1
26/30/35G
Other Charges
Freight 1
FRT DISC 1
Confidential