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Home My WebLink AboutPR 21598: ANNUAL SERVICE RENEWAL INTEROFFICE MEMORANDUM Date: September 29, 2020 To: The Honorable Mayor and City Council Through: Ronald burton, City Manager From: Fay Young, Information Technology Director RE: Proposed Resolution No. 21598—Annual Service Renewal Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to approve payment in the amount of$147,374.92 to Superion, LLC for twelve months of access to Naviline ASP. Background: On October 13, 2015, per Resolution No. 15-353, the City of Port Arthur entered into a three (3) year application services provider(ASP)contract with SunGard Public Sector Inc. for the hosting of application software for reporting, online payments, payroll, accounting, budgeting, utility billing, purchasing, code enforcement and other central system functions. The contract automatically renews each year, unless terminated by either party. On April 20, 2017 SunGard Public Sector announced its new corporate name and brand, Superion, LLC ("Superion"). This procurement is exempt from bidding under Section 252.022 (a) (7)of the Texas Local Government Code as an item that is available from only one source. Funds for the total amount of$147,374.92 are budgeted in Information Technology Professional Services account 001- 1034-515.54-00. Recommendation: It is recommended that City Council authorize the City Manager to approve payment of the invoice for twelve months of services to Superion, LLC, in the amount of$147,374.92. P.R. NO. 21598 FY 9/29/2020 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF ANNUAL SERVICE FEES FOR NAVILINE ASP TO SUPERION LLC IN THE AMOUNT OF $147,374.92. ACCOUNT NO. 001-1034-515-54.00 WHEREAS, per Resolution No. 15-353, the City of Port Arthur entered into a three (3) year application services provider (ASP) contract with SunGard Public Sector Inc. for the hosting of Naviline ASP application software for reporting, online payments, payroll, accounting, budgeting, utility billing, purchasing, code enforcement and other central system functions; and WHEREAS, the application service provider contract automatically renews each year, unless terminated by either party; and WHEREAS, on April 20, 2017 SunGard Public Sector announced its new corporate name and brand, Superion, LLC ("Superion"); and WHEREAS, this procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local Government Code as an item that is available from only one source; and WHEREAS, the City Council deems it is in the best interest of the City to continue to receive the hosted services from Superion, LLC.; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes payment in the amount of $147,374.92 to Superion, LLC., for Naviline ASP application software for reporting, online payments, payroll, budgeting, accounting, utility billing, purchasing, code enforcement, employee self-service for a period of twelve months, invoice attached hereto as Exhibit «A„ Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of September, A.D. 2020 at a regular meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: P.R. NO. 21598 FY 9/29/2020 Councilmembers: NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, City Attorney £1 APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager Clifto illiams, Purchasing Manager Fay Y ng Information Technology Director APPROVED AS TO AVAILABILITY OF FUNDS: 1 cA_/ pc., A /" Kandy Daniel,%interim Finance Director f. •�� C E N T R A L S Q U A R E Renewal Order prepared by: Steve Castle Stephen.castle@centralsquare.com Renewal Order#: Q-10667 Renewal Order prepared for: Start Date: October 1, 2020 Fay Young, Information Technology Director End Date: September 30,2021 Port Arthur,TX Billing Frequency: Yearly P.O. Box 1089 PORT ARTHUR, TX 77641 409-983-8164 Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of our products can be found at www.centralsquare.com. WHAT SOFTWARE IS INCLUDED? PRODUCT NAME QUANTITY UNIT PRICE TOTAL ASP-Technical Annual Access Fee-NSP 1 147,374.92 USD 147,374.92 USD NaviLine Contact Management Annual 1 0.00 USD 0.00 USD Access Fee NaviLine Work Orders/Facility 1 0.00 USD 0.00 USD Management Annual Access Fee NaviLine Financials Imaging Interface 1 0.00 USD 0.00 USD Annual Access Fee NaviLine Accounts Receivable-Annual 1 0.00 USD 0.00 USD Access Fee NaviLine Fixed Assets-Annual Access Fee 1 0.00 USD 0.00 USD NaviLine Building Permits Annual Access 1 0.00 USD 0.00 USD Fee NaviLine Cash Receipts-Annual Access 1 0.00 USD 0.00 USD Fee NaviLine Code Enforcement Annual 1 0.00 USD 0.00 USD Access Fee MORE INFORMATION AT CENTRALSQUARE.COM •� C E N T R A L S Q U A R E Renewal Order prepared by: Steve Castle stephen.castle@centralsquare.com NaviLine Fleet Management-Annual 1 0.00 USD 0.00 USD Access Fee NaviLine GMBA w/Extended Reporting 1 0.00 USD 0.00 USD Annual Access Fee NaviLine Land/Parcel Mgmt-Annual Access 1 0.00 USD 0.00 USD Fee NaviLine Business Licenses Annual 1 0.00 USD 0.00 USD Access Fee NaviLine Payroll/Personnel-Annual Access 1 0.00 USD 0.00 USD Fee NaviLine Purchasing/Inventory-Annual 1 0.00 USD 0.00 USD Access Fee NaviLine Planning&Engineering Annual 1 0.00 USD 0.00 USD Access Fee ACOM Annual Access Fee 1 0.00 USD 0.00 USD ACOM Annual Access Fee 1 0.00 USD 0.00 USD Modifications Annual Access Fee 33 0.00 USD 0.00 USD NaviLine Document Management Services 1 0.00 USD 0.00 USD Annual Access Fee NaviLine P-Card Annual Access Fee 1 0.00 USD 0.00 USD Applicant Tracking Annual Access Fee 1 0.00 USD 0.00 USD NaviLine Click2Gov3 Customer Information 1 0.00 USD 0.00 USD System Annual Access Fee NaviLine Click2Gov3 Core Annual Access 1 0.00 USD 0.00 USD Fee MORE INFORMATION AT CENTRALSQUARE.COM �� C E N T R A L S Q U A R E Renewal Order prepared by: Steve Castle stephen.castle@centralsquare.corn NaviLine Click2Gov3 Employee Self 1 0.00 USD 0.00 USD Service Annual Access Fee NaviLine Customer Information System 1 0.00 USD 0.00 USD Annual Access Fee NaviLine User Interface Annual Access 1 0.00 USD 0.00 USD Fee Software/Subscription Total: 147,374.92 USD WHAT SERVICES ARE INCLUDED? DESCRIPTION TOTAL Services include contract start-up fees, project management, Services Total: total_price USD technical services,consulting,development,training,and installation. Renewal Order Total: 147,374.92 USD Billing Information Fees will be payable within 30 days of invoicing. Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only. The actual price may include as many as five decimal places. For example, an actual price of$21.37656 will be shown as a Unit Price of$21.38.The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Unit Price displayed above. Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. This is not an invoice. For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies)governing the"Ship To" location provided by Customer on the Renewal Order Form. MORE INFORMATION AT CENTRALSQUARE.COM