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Home My WebLink AboutPO 6897: FY 19-20 BUDGET AMENDMENT NUMBER 4 Cit}of _- , %* ort rthu�— 7eras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 21, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Kandy Daniel, Interim Finance Director RE: P.O. 6897 - FY19-20 Budget Amendment Number 4 Introduction: Budget amendments are requested to increase appropriations in the General Fund, the Solid Waste Fund and the General Liability Fund. $300,000 is requested to increase the appropriation in the General Fund, Administration Department which is primarily to cover increased costs related to Special Projects. $900,000 is requested to increase the appropriation in the Solid Waste Fund. The increase is primarily attributable to increased costs at the Landfill. Expenditures for hauling contracts and ground cover as well as maintenance at the landfill have exceeded the budgeted amount. $400,000 is requested to increase the appropriation in the General Liability Fund due to higher than expected flood insurance costs. Background: The FY 19-20 budget was approved on September 10. 2019. This is the fourth budget amendment requested for this budget year. Budget Impact: The above requests will increase the appropriation and decrease the ending fund balance in by $300,000 in the General Fund, by $900,000 in the Solid Waste Fund and by $400,000 in the General Liability Fund. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 �\' J1 City -f-.7i \ 4)) I1•1 1.111117' www.PortArthurTx.gov Recommendation: The attached Proposed Ordinance No.6897 amends the budget to provide sufficient funding in the General Fund, Solid Waste Fund and General Liability Fund and we recommend that the City Council approve it as presented. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of Port Arthur Budget FY 2019-2020 Original Bud 1 2 3 4 9/10/2019 12/3/2019 3/31/2020 5/12/2020 9/29/2020 I otal Amended Ord#19-46 Ord#19-57 Ord#20-34 Ord#20-47 Amendments Budget General Fund Administration 1,994,868 300,000 300,000 2,294,868 City Secretary 1,632,662 - 1,632,662 City Attorney 1,182,723 - 1,182,723 Finance 2,259,129 - 2,259,129 Information Technolog 1,524,206 - 1,524,206 Human Resources 776,797 - 776,797 Development Svcs 6,230,456 - 6,230,456 Civic Center 907,128 50,000 50,000 957,128 Police 20,478,722 - 20.478,722 Fire 14,193,154 96,073 46,700 142,773 14,335,927 Public Works 9,169,571 - 9,169,571 Health 1,595,660 - 1,595,660 Parks&Rec 3,134,713 - 3,134,713 Library 1,486,280 - 1,486,280 Transfers 11,908,870 300,000 300,000 12,208,870 Total General Fund 78,474,939 96,073 50.000 346,700 300,000 792,773 79,267,712 Debt Service 10,566,634 370,000 370,000 10,936,634 Water 29,468,556 - 29,468,556 Solid Waste 8,626,934 900.000 900,000 9,526,934 Pleasure Island 1,080,832 25,600 300,000 325,600 1,406,432 Capital Reserve 3,478,259 362,204 362,204 3,840,463 Hospitalization 10,623,840 - 10,623,840 Worker's Comp 775,000 - 775,000 Employee Benefits 1,038,500 - 1,038,500 General Liability 1,950,000 400,000 400,000 2,350,000 Capital Improvement 105,830,941 - 105,830,941 Transit 2,567,380 - 2,567,380 HOT 1,617,016 138,000 138,000 1,755,016 Library Special - - - Police Special 156,000 - 156,000 Traffic Enforcement 46,600 - 46,600 Golf Course 40,000 - 40,000 Muncipal Court Technology 11,300 - 11,300 EDC Street Maintenance 1,200,000 - 1,200,000 Disaster Recovery Housinl 87,200 - 87,200 Gaming Fund 389,801 - 389,801 EDC (ord# 19-47) 12,440,448 - 12,440,448 Total All Funds 270,470,180 121,673 920,204 646,700 1,600,000 3,288,577 273,758,757 P. O. NO. 6897 KD 9/21/20 ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020 BY $300,000 FOR THE GENERAL FUND, BY $900,000 FOR THE SOLID WASTE FUND AND BY $400,000 FOR THE GENERAL LIABILITY FUND. WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may make emergency appropriations from time to time; and WHEREAS, the City Council may make budget amendments for emergencies under Section 102.009 and for Municipal purposes under Section 102.010 Local Government Code; and WHEREAS, on September 10 2019, the City Council approved and adopted Ordinance 19-46 which appropriated the 2019-2020 budget; and WHEREAS, on December 3, 2019, the City Council approved and adopted Ordinance 19-57 which amended Ordinance 19-46; WHEREAS, on March 31, 2020, the City Council approved and adopted Ordinance 20-34 which amended Ordinance 19-57; WHEREAS, on May 12, 2020, the City Council approved and adopted Ordinance 20-47 which amended Ordinance 20-34; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the following funds/departments Budget be increased(decreased) as shown: General Fund Administration $300,000 Solid Waste Fund $900,000 General Liability Fund $400,000 Section 3. That Section 4 of Ordinance 19-46 is amended to read: That there be and is hereby appropriated the sum of Seventy Nine Million, Two Hundred Sixty Seven Thousand, Seven Hundred Twelve Dollars ($79,267,712) to the General Fund for the payment of the Operating Expenses, and necessary Capital Outlay for the City Government for the following Departments and uses: Department or Use Amended Inc./(Dec) Amended Budget Appropriation Budget Administration $ 1 ,994,868 300,000 $ 2,294,868 City Secretary 1 ,632,662 1,632,662 City Attorney 1 ,182,723 1,182,723 Finance 2,259,129 2,259,129 Information Technology 1 ,524,206 1,524,206 Human Resources 776.797 776,797 Development Services 6,230,456 6,230,456 Civic Center 957,128 957,128 Police 20,478,722 20,478,722 Fire 14,335,927 14,335,927 Public Works 9,169,571 9,169,571 Health 1 ,595,660 1,595,660 Parks & Recreation 3,134,713 3,134,713 Library 1 ,486,280 1,486,280 Transfers to Other Funds 12,208,870 12,208,870 Total $ 78,967,712 $ 300,000 $ 79,267,712 Section 4. That Section 7 of Ordinance 19-46 is amended to read: That there be and is hereby appropriated the sum of Nine Million, Five Hundred Twenty Six Thousand, Nine Hundred Thirty Four Dollars ($9,526,934) to the Solid Waste Fund for the payment of the Operating Expenses, and necessary Capital Outlay for the Solid Waste Department. Section 5. That Section 13 of Ordinance 19-46 is amended to read: That there be and is hereby appropriated the sum of Two Million, Three Hundred Fifty Thousand Dollars ($2,350,000) to the General Liability Fund for the payment of claims arising from torts and other causes of action against the City. Section 6. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 7. That this Ordinance shall be effective immediately. READ, ADOPTED, AND APPROVED, this day of September, 2020, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor Councilmembers: NOES: Thurman"Bill"Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 0.6 4 , Valecia Tizenoohty Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager Kandy Daniel, Interim Director of Finance