HomeMy WebLinkAboutPR 11982:FUEL CONTRACT Memorandum
City of Port Arthur, Texas
Police Department
TO:
Stephen Fitzgibbons, City Manager
FROM: Clifton Williams, Senior Purchasing Assistant C, co
DATE: - October 18, 2002
SUBJECT: Proposed Resolution No. 11982
Recommendation
The City Council's authorization and approval is requested to renew the existing Vehicle Fuel
Dispensing contract with Steinhagen Oil Company of Port Arthur, Texas.
Background
On November 3, 1998, the City Council approved Resolution 98-255 which authorized Darby
Oil Company of Port Arthur, Texas to be our Vehicle Fuel Dispensing provider. Darby Oil
Company was sold to Steinhagen Oil Company. Resolution 02-02 assigned the contract to
Steinhagen Oil Company with the same terms. The original agreement was for one (1) year with
the option to renew for one (1) additional year up to five years. This will be the fifth and final
year of the contract. Presently the City of Port Arthur has been satisfied with Steinhagen Oil
Company
Budgetary and fiscal effect
Funding is available in Account #501-1281-531.43-98
Staffing effect
None
Summary
The City Council's authorization and approval is requested to renew the existing Vehicle Fuel
Dispensing contract with Steinhagen Oil Company of Port Arthur, Texas.
P.R. No. 11982
10/18/02 CEWJ
Page 1
RESOLUTION NO.
A RESOLUTION RENEWING THE CONTRACT
FOR FUEL DISPENSING AND MANAGEMENT
SERVICES FOR GASOLINE AND DIESEL FUEL
WHEREAS, the City Council awarded to Darby Oil Co. a contract for fuel dispensing
and management services, pursuant to Resolution No. 98-255; and
WHEREAS, the City had the option to renew at the contract on an annual basis up to
five (5) additional one year periods; and,
WHEREAS, the contract was also binding on the successors and assigns to the Parties;
and
WHEREAS, Darby Oil Co. has assigned this contract to Steinhagen Oil
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the fhcts and opinions in the preamble are true and correct.
Section 2. That the City herein executes its option to renew the Darby Oil Co. fuel
dispensing and management services contract for the final year.
Section 3. That the City approves the assignment of this contract to Steinhagen Oil so
long as Darby Oil Co. and Steinhagen Oil agree to comply with the terms of the contract.
Section 4. That Steinhagen Oil and Darby Oil Co. shall sign this Resolution agreeing to
the tenus thereof.
P.R. No. 11982
10/18/02 CEWJ
Page 2
Section 5. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this
following vote:
AYES: Mayo[
Councilmembers:
NOES:
day of A.D., 2002 at a
Meeting of the City Council of the City of Port Arthur, Texas, by the
Mayor
P.R. No. 11982
10/18/02 CEWJ
Page 3
ATTEST:
Evangeline "Van" Green, City Secretary
APPROVED AS TO FORM:
~J/ark So!~olow, city Attorney ?
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Rebecca Underhill, CPA, Finance Director
AGREED TO:
DARBY OIL CO.
STEINHAGEN OIL
BYi BY: