HomeMy WebLinkAboutF.LIBRARY PERIODICALS City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT: Page
10/24/02 NUMBER Award of Bid for Calendar Year 2003 Library Periodicals 1 of 1
RECOMMENDATION:
It is recommended that EVA, Inc. be awarded the bid to provide magazine subscriptions to Port
Arthur Public Library during calendar year 2003 at a cost of $7,734.23. Funding is available in account
001-1403-551.47-02 (Library Periodicals).
BACKGROUND:
Bids were opened on Thursday, October 24, 2002 at 3 p.m. Five vendors (of eight contacted)
responded to the request for bid: Total Bid
EVA, Inc. (Shrewsbury, MA) $ 7,734.23
Magazine Subscription Service (New Pt. Richey, FL) $ 7,938.38
Popular Subscription Service (-I'erre Haute, IN) $ 8,486.57
EBSCO Information Services (Birmingham, AL) $ 8,817.82
W. T. Cox Subscriptions, Inc. (Charlotte, NC) $ 8,907.59
The recommended bid is $1,988.15 or 20% less than last year's total of
$9,722.38. The current list contains only 190 titles compared to 201 last year. Several very expensive
"academic" titles were dropped this year. Use of the Intemet and better college libraries made this a
viable option. The current list maintains five Spanish language titles added in calendar year 2000.
BUDGETARY/FISCAL EFFECT:
Funds are budgeted in 001-1403-551.47-02 (Library Periodicals) to cover award of this bid.
STAFFING/EMPLOYEE EFFECT:
Use of a jobber for handling subscriptions saves an enormous amount of staff time compared to
dealing with individual publishers.
SUMMARY:
It is recommended that the bid for Port Arthur Public Library periodical subscriptions for
calendar year 2003 be awarded to EVA, Inc. in the amount of $7,734.23 with funds available in
001.1403-551.47-02 ILibrary Periodicals).
RECOMMEND,~oPROVAL: i !E~tl/FLED FOR-~VAILABILITY~C)F EUNDS:
R,,~ne,/t. ibrary Direc{'Er Rebecca Underhill, Finance Directo~
J"o~eph Broussard, Purchasing Agent
PREPARED BY DISPOSITION BY COUNCIL PROCESSED
SECRETARY
APPROVED BY [ ] APPROVE [ ] OTHER (DESCRIBE)
CITY MANAGER Date
BID LIST
FOR PERIODICALS
MAGAZINE SUBSCPdl>TION SERVICE AGY EBSCO SUBSCRIPTION SERVICES
6040 SECOND AVE. 5339 ALPHA RD STE 400
NEW PORT RICHEY, FL 34653 DALLAS, TX 75240
Contact: Richard O Emmons Contact: JAMES MCCLENDON
Phone / Fax: 800 368-7922 / 800 889-2004 Phone / Fax: 972-387-2426 / 972-991-2175
Email Address: magazine ~....~gte.ne_t Email Address: jmcclend(~ebsco.com
Popular Subscription Service W T COX SUBSCRIPTIONS INC
PO Box 1566 201 VILLAGE ROAD
Terre Hauta IN 47808 SHALLOTTE, NC 28470
Contact: Adeline Stark Contact: DEBRA M KNOX
Phone: 812 466-1258 Phone / Fax: 800 571-9554 / 910 755-6274
Email Address:sub~butpass.com Email Address: DKNOX(3WTCOX.COM
csoler@wtcox.com
GALE GROUP, THE MARCIVE INC
27500 DRAKE RD P O BOX 47508
FARMINGTON HILLS, MI 48331 SAN ANTONIO, TX 78265-7508
Contact: MARY BOHRER Contact: CYNTHIA FLEMING
Phone / Fax: 800-877-4253 / 281-361-3101 Phone / Fax: 800-531-7678 / 210-646-0167
Email Address: Email Address: cflemin~(~)marcive.com
MARYELL1N.BOHRER¢}GALEGROUP.COM
Demco Media EX LIBRIS USA INC
PO Box 14260 1919 NORTH SHEFFIELD AVENUE
Madison, WI 53714-0260 CHICAGO, IL 60614-6001
Contact: Greg Escue Contact: Shelly Allen
Phone/Fax: Phone / Fax: 773 404-5527 / 773 404-5601
800-448-8939/800-828-0401 Email Address: info(h}exlibris-usa.com
Email Address: gescue~earthlink.com
CITY OF PORT ARTHUR TEXAS
BID TABUALTION SHEET
DESCRIPTION: 2003 PERIODICALS FOR LIBRARY
DATE: October 24, 2001
NAME OF BIDDER COST
POPULAR SUBSCRIPTION SERVICE $ 8,486.57
EVA, INC. $ 7,734.23
W. T. COX SUBSCRIPTIONS INC $ 8,907.59
MAGAZINE SUBSCRIPTION SERVICE $ 7,938.38
EBSCO SUBSCRIPTION SERVICES $ 8,817.82