HomeMy WebLinkAboutPR 14680: TXDOT REIMBURSEMENT - CLOSE THOMAS BLVD. HIKE & BIKE TRAIL PROJECTPUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Stephen Fitzgibbons, City Manager .
FROM John A. Comeaux, P.E., Director of Public Works
SUBJECT P.R. #14680 -Accept Payment from TxDOT and Close Thomas Blvd
Hike & Bike Trail Project
DATE April 14, 2008
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 14680, authorizing the
acceptance of a reimbursement from TxDOT for $36,156.83 and closing the Thomas
Boulevard Hike & Bike Trail project.
BACKGROUND:
In 1995, the City of Port Arthur entered into an agreement with TxDOT for the construction
of the Thomas Boulevard Hike 8c Bike Trail project. The project has finally been completed
and is in compliance with TxDOT standards and the Texas Department of Licensing and
Regulation requirements for ADA access. In the final accounting, the City's contribution
exceeded our required local match by $36,156.83.
BUDGETARY/FISCAL EFFECT:
The City is being reimbursed $36,156.83.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 14680, authorizing the
acceptance of a reimbursement from TxDOT for $36,156.83 and closing the Thomas
Boulevard Hike 8c Bike Trail project.
p.E
John .Comeaux, P.E.
Director of Public Works
att: Letter from TxDOT dated April 1, 2008
lAC/reb
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Texan ®epartrnent of Transportation
PORT ARTHUR AREA OFFICE
6101 TWIN CITY HWY.
PORT ARTHUR, TEXAS 77642
TELEPHONE NO. (409) 722-8377
TELEFAX NO. (409) 724-2376
April 1, 2008
Subject: Control: 0920-38-096, etc.
Highway: CS, Thomas Blvd
County: Jefferson
Mr. John Comeaux, P.E.
City of Port Arthur
P.O. Box 1089
Port Arthur, TX 77641-1089
Re: Excess Funds
Dear iV1r. Comeaux:
Final inspection by TxDOT and the Texas Department of Licensing and Regulation was made for
the above referenced project in October 2007 and the project was accepted on November 1, 2007.
Please find enclosed a final statement of cost for the above referenced project along with checks
for funds due the City. If you have any questions, do not hesitate to call.
Sincerely,
/'' V L .
//~~. ~ti;: ~ .
Scott 7. Ayres, P.E.
SJA:sja
An Equa! Opportunity Employer
Statement of Lost
CSJ 0920-38-096 and 170
STP 95(109)TE and CM 2007(173)
0920-38-096
Item Description Total Local Share Local Participation
Preliminary Engineering 8 Review, Letting, etc. $ 25,079.05 $ 5,015.81 20%
Construction Costs $ 67,008.85 $ 13,401.77 20%
Construction Engineering (E8C) $ 6,424.32 $ 1,284.86 20%
m no c, ~ 77 G 10 7h7 dd
Total local obligation $ 19,702.44
Payments from City to date $ 34,350.11
Funds owed to City $ 14,647.67
0920-38-170
Item Description Total Local Share Local Participation
Preliminary Engineering 8 Review, Letting, etc. $ 210.60 $ 210.60 100%
Construction Costs $ 306,363.93 $ 61,272.79 20%
Construction Engineering (E&C) $ 20,183.16 $ 4,036.63 20%
c via ~s~ ao a F~ Fin m
Total local obligation $ 65,520.02
Payments from City to date $ 87,029.18
Funds owed to City $ 21,509.16
P.R. No. 14680
04/14/08 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A
REIMBURSEMENT IN THE AMOUNT OF' $36,156.83 FROM THE
TEXAS DEPARTMENT OF TRANSPORTATION FOR THE THOMAS
BOULEVARD HIKE & BIKE TRAIL PROJECT AND CLOSING THE
PR07ECT.
WHEREAS, pursuant to Resolution No. 95-179, the City entered into an
Advance Funding Agreement with the State of Texas for Statewide Transportation
Enhancement Program funds for the Thomas Boulevard Hike & Bike Trail; and,
WHEREAS, the project has been completed to the satisfaction of -all State
agencies and the City of Port Arthur; and,
WHEREAS, the City has previously made payments that in the final accounting
exceeded the local share by the amount of $36,156.83; and,
WHEREAS, accepting a reimbursement payment for the City portion in the
amount of $36,156.83 and closing the project is herein deemed an appropriate action;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, acceptance of the payment from the Texas Department of Transportation
in the amount of $36,156.83 is herein approved; and,
THAT, the Thomas Boulevard Hike & Bike Trail project is hereby closed; and,
P.R. No. 14680
Page 2
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of A.D. 2008
at a meeting of the City of Port Arthur, Texas by: the following vote:
Ayes: Mayor:
Councilmembers:
Mayor
Attest:
City Secretary
APPROVED AS TO FORM:
~ ~~~~
City Attorney
P.R. No. 14680
Page 3
APPROVED FOR ADMINISTRATION:
Rebecca Underhill, CPA
Director of Finance
Stephen Fitrgibbons
City Manager
Q.-~. Q ~,~,,~,-,P.E.
Jo nh A. Comeaux, P.E.
Director of Public Works
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