HomeMy WebLinkAboutPR 21570: RATIFYING THE PAYMENT FOR GRASS MOWING, 300 ACRES WITH GP EVANS CONTRACTORS LLC ,00111&-
/I.\ 4,
City of
()It r1hr �
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 10, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. 21570
Introduction:
Approval of Proposed Resolution No. 21570 ratifying the payment for 300 acres of grass
mowing at the City's Landfill to GP Evans Contractors, LLC of Winnie, Texas, in the amount
of$28,000.
Background:
The TCEQ (Texas Commission on Environmental Quality) requires the Landfill to provide
proper maintenance, including grass mowing,to the grounds around the landfill. Regular
maintenance of the grounds assist in preventing unwanted pests, i.e. snakes, rats, and feral
hogs, from being both a danger to staff and to the grounds. Grass mowing will also allow staff
to see grid markers throughout the facility.
Budget Impact:
Funding is available in the Public Works Department Landfill Division- 403-1274-533.59-00.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. 21570, as
discussed and/or outlined above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.21570
09/3/20 aw
RESOLUTION NO.
A RESOLUTION RATIFYING THE PAYMENT FOR GRASS
MOWING OF 300 ACRES AT THE LANDFILL WITH GP
EVANS CONTRACTORS LLC OF WINNIE, TEXAS, IN THE
AMOUNT OF $28,000; ACCOUNT NO. 403-1274-533.59-00 —
PUBLIC WORKS LANDFILL — OTHER CONTRACTUAL
SERVICES.
WHEREAS, grass mowing is a requirement of the Landfill's TCEQ permit; and,
WHEREAS,grass mowing prevents animal menaces and allows staff to see grid markers
creating a safer work environment; and,
WHEREAS, three quotes were received for the grass mowing of 300 acres at the
Landfill; and,
WHEREAS, KD Affordable Lawn of Port Arthur, Texas, was the lowest quote but
before the work could be performed was unable to perform the job and the next lowest quote, GP
Evans Contractors LLC of Winnie, Texas, was then selected to perform the work; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby ratifies the payment for the grass mowing of 300 acres at
the Landfill with GP Evans Contractors, LLC of Winnie, Texas in the amount of $28,000,
Exhibit"A"; and,
THAT, funding is available in account 403-1274-533.59-00, Public Works Landfill
Division—Other Contractual Services; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P. R.21570
09/3/20 aw
READ, ADOPTED, AND APPROVED this the day of _, A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
Noes:
Thurman "Bill"Bartie
Mayor
ATTEST: AP 'ROVED AS TO FORM:
/ / e23Sherri Bellard alecia Tiz-no
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABLITY
OF FUNDS:
Ron Burton Kandy Daniel
City Manager Interim Director of Finance
44 LA__
Alberto Elefano Clifton Williams
Director of Public Works Purchasing Manager
P. R.21570
09/3/20 aw
Exhibit "A"
h 4
noc
a 4
. F (,) D.
Oaria e
o
-a
t" y A'' j/
= ota `
y
c
7• O
P
pb
Ci
a
N 4 14> r �ob p —oaz o
C7 p
Xot'rl ZNN , -t
z ° x
x =
C.)
b ril
tTi
0 oa r' x
Ho
X Cil
C7 o
Nnya
o
O y tIl
0
X )Z C.:
Exhibit B
GP Evans Contractors LLC Invoice
PO Box 1706 Date Invoice#
TX 77665 Ot
8/18;2020 1061
Bill To s 'P 1 2020
City Of Port Arthur
PO Box 1089
Accounts Payable
Port Arthur,Tx 77641
P.O. No. Terms Project
221267 Net 30
Quantity Description Rate Amount
Mowing Service Landfill Port Arthur 300 Acres 28,000.00 28,000.00
1u3 — a 7(f-633 1
Total x28.000.00
PURCHASE ORDER PAGE 1
ORDER NUMBER MUST APPEAR ON ALL
CITYOF PORT ARTHUR INVOICES,PACKING USTS 8 PACKAGES.
I No. 221267
r.�,c, -i
FOR PROPER REMITTANCE:
City ofii.;,/, ,31
INVOICES AND BILL OF LADINGS MUST BE ORDER DATE 8/12/2020
BILLED AND MAILED TO THIS ADDRESS ONLY:
Iliconrt rthu�urr ".-_ PO BOX 1089 REaigsnc No. 0000215938
Texas ACCOUNTS PAYABLE
PORT ARTHUR TX 77641 DELIVERY DATE 8/13/2020
2 INVOICES REQUIRED. VENDOR NO. 14031
VENDOR -7 SHIP TO —I
EVANS CONTRACTORS LLC CITY OF PORT ARTHUR
PO BOX 1706 4732 HWY 73 WEST
WINNIE TX 77665 BEAUMONT TX 77705
L J
:OB _ CONTRACT,t TERM NET/3 O --
TEM U/M QUANTITY DESCRIPTION UNIT PRICE AMOUNT
1 LS 1.00 MOWING 300 ACRES OF THE L 28000.0000 28000 .00
ANDFILL
TOTAL 28000. 00
(ER T REQ.BY - — ACCOUNT s `— .-
WILLIAMS, CLIFTON JUSTIN THOMAS ( 40312745335900
I (
very will be accepted at vendor's risk Goods
sub)ect to Inspection and return it found in- I / tkiik
w to speuficabons or reasonable quality. //,'//Ir awnrrerun wnefrr