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Home My WebLink AboutPR 21599: FLOOD INFRASTRUCTURE FUNDING, CITYWIDE MASTER DRAINAGE PLAN AND POLICY GUIDE v____. City of " . \ � 1 — or! rrliu www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 21, 2020 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Alberto Elefano, P.E., Public Works Director RE: P.R. 21599—Intent to Apply for Flood Infrastructure Funding for the Development of a Citywide Master Drainage Plan and Policy Guide Introduction: This agenda item is for the intent to apply for flood infrastructure funding for the development of a citywide master drainage plan and policy guide. Background: The City proposes the development of a citywide master drainage plan that identifies potential drainage problems and goals and develops a road map for future drainage-related activities. The Texas Water Development Board (TWDB) oversees the Flood Infrastructure Fund (FIF) program, which provides financial assistance in the form of loans and grants for flood control, flood mitigation, and drainage projects. The City of Port Arthur's proposed project has been ranked 99th out of 285 projects by TWDB and the City is invited to apply for FIF funding for the development of a master drainage plan and policy guide. TWDB's invitation to apply for FIF funding was received on September 18,2020,and the notice of intent to apply for funding must be received by TWDB no later than September 30, 2020. Budget Impact: There is no immediate impact to the budget for submitting the notice of intent to apply for funding and for completing the application.If the application is approved and awarded,funding "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 totals $1,300,000, with $507,000 in grant funding and $793,000 in loan funding with a zero percent interest. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21599 authorizing the City Manager to apply for flood infrastructure funding for the development of a citywide master drainage plan and policy guide. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No.21599 9/22/2020 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY FOR FLOOD INFRASTRUCTURE FUNDING FOR THE DEVELOPMENT OF A CITYWIDE MASTER DRAINAGE PLAN AND POLICY GUIDE.NO IMMEDIATE IMPACT TO THE BUDGET. WHEREAS, the City of Port Arthur proposes the development of a citywide master drainage plan that identifies potential drainage problems and goals and develops a road map for future drainage-related activities; and, WHEREAS,the Texas Water Development Board oversees the Flood Infrastructure Fund program, which provides financial assistance in the form of loans and grants for flood control, flood mitigation, and drainage projects; and, WHEREAS, the Texas Water Development Board scored and prioritized the City's proposed project; and, WHEREAS, the City's proposed project is ranked 99th out of 285 projects submitted to the Texas Water Development Board; and, WHEREAS, the City has been therefore invited to apply for Flood Infrastructure Fund program funding for the development of the master drainage plan and policy guide (see Exhibit A); and, WHEREAS, notice of intent to apply for funding from the Flood Infrastructure Fund program is due by September 30, 2020 (see Exhibit B); now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, PR No.21599 9/22/2020 FCR Page 2 of 3 THAT, the City Manager of the City of Port Arthur is hereby authorized to execute, on behalf of the City of Port Arthur, the intent to apply for the Flood Infrastructure Fund program overseen by the Texas Water Development Board; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman"Bill"Bartle Mayor Attest: Sherri Bellard City Secretary PR No.21599 9/22/2020 FCR Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: 6f-",4-di,a)2/ alecia Ti eno Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance Alberto Elefano, P.E. Director of Public Works I // / • Williams,`amPPB Clift Purchasing Manager EXHIBIT A Texas Water Development Board P.O.Box 13231, 1700 N.Congress Ave. Austin,TX 78711-3231,www.twdb.texas.gov Phone(512)463-7847, Fax(512)475-2053 September 18, 2020 Mr.Alberto Elefano Director of Public Works City of Port Arthur alberto.elefano@portarthurtx.gov Re: Flood Infrastructure Fund 2020 Application Invitation Master Drainage Plan and Policy Guide Development Abridged Application Number: 13564 Submit Application for FIF Category 2 Dear Mr. Elefano: Congratulations! We are pleased to notify you the City of Port Arthur is hereby invited to submit a complete application for funding to the Texas Water Development Board's (TWDB) inaugural round of the Flood Infrastructure Fund (FIF) for Master Drainage Plan and Policy Guide Development Abridged Application Number 13564. Your project is included in the updated prioritization list based on criteria outlined in the 2020 Flood Intended Use Plan.The attached Intent to Apply Form includes a Statement of Funding section that will be used to confirm the amount of FIF funds requested. Grant and loan allocations listed in the prioritization are preliminary and subject to change. To be considered for funding,you need to submit the following two documents to the TWDB by their respective deadlines: • You must submit your intent to apply form to FloodlUP@twdb.texas.gov by September 30, 2020. If you fail to fully complete and submit by the deadline the Intent to Apply,your project will not be considered for funding. • If you do indicate by September 30 your intent to apply,your complete application will be due to the TWDB by 5:00 p.m., CST, on October 19, 2020. Applications will not be accepted after the deadline. Please note that if you need additional time beyond October 19, 2020, to submit any required Memorandum of Understanding or resolution from the governing body Our Mission Board Members Leading the state's efforts in ensuring a Peter M.Lake,Chairman I Kathleen Jackson,Board Member I Brooke T.Paup,Board Member secure water future for Texas and its citizens Jeff Walker,Executive Administrator Mr. Alberto Elefano September 18, 2020 Page 2 requesting financial assistance portions of the complete application,please contact the TWDB at FIFPtwdb.texas.gov. Instructions for how to submit your application and the related application materials are on our website. Preapplication webinars will be held September 21 through September 25. These webinars will provide information on how to complete the Flood Financial Assistance Application and answer general programmatic questions.Applicants are highly encouraged to attend. To register for a webinar, please visit the Flood Infrastructure Fund on the TWDB's website. We look forward to working with the City of Port Arthur on its FIF project and are committed to providing excellent customer service and prompt responses to any questions as you complete your application. Should you have any questions or concerns,please contact Mireya Loewe, Manager, Regional Water Project Development,by telephone (512) 475-0590 or by email at FIF@twdb.texas.gov. Sincerely, —' ,°LA . 7,1 Mark Wyatt Director, Program Administration and Reporting Water Supply and Infrastructure Attachment: Intent to Apply Form cc: Program Area contact: Mireya Loewe, Manager, Regional Water Project Development EXHIBIT B Texas Water Development BOard Flood Infrastructure Fund Intent to Apply Instructions Indicate below your intention to apply for funding from the Flood Infrastructure Fund. In addition, please complete the Statement of Funding section outlining all funding sources intended for your project, including specifically identifying the amount of FIF funding for which you intend to apply. Deadline to submit is September 30, 2020. Submit this document as an attachment to FloodlUP@twdb.texas.gov Failure to return this form by the deadline will be considered as no intention to apply and your project will not be considered for funding. General Information Entity Name City of Port Arthur Project Name (as listed in the Flood Prioritization List) Master Drainage Plan andj Abridged Application Number 13564 Intent to Apply Yes ❑No Statement of Funding Please indicate the funding sources anticipated to sufficiently fund the project. Insert the dollar amounts applicable to the sources identified below. Entities may either use its own available funds or borrow FIF funds at 0%for any portion of the required local share not provided through the FIF grant funds. Other funding sources indicated below must be committed/awarded or under consideration by the funding agency. If federal funding is a source, the award must be confirmed prior to commitment by the TWDB. Please indicate the specific source and federal disaster number in the box below.While you may propose to use in-kind services on this form, any proposal must receive TWDB's approval. Sources of Funding Amount($) a. Federal Funding Disaster Number $ 0.00 b. Local Contribution (All cash/loan/bond proceeds/non-federal grant sources excluding FIF) $ 0.00 c. In-Kind Contribution (estimated value) $ 130,000.00 d.TWDB FIF Grant $ 0.00 e.TWDB FIF Loan $ 1,300,000.00 • TOTAL PROJECT COST(equals a+b+c+d+e) $ 1,430,000.00 Signature aA4rs.7t4r C. '‘4, Title Director of Public Works Printed Alberto Elefano Email Address alberto.elefano@portarthug