HomeMy WebLinkAboutPR 21602: APPROVAL OF ALLOCATION OF CRF FUNDS TO PAISD INTEROFFICE MEMORANDUM
Date: 09/22/2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Kandy Daniel, Interim Director of Finance
RE: PR No. 21602 - Approval of allocation of CRF funds to PAISD
Introduction:
The intent of this Agenda Item is to seek City Council's approval to allocate $200,000 to the
Port Arthur Independent School District out of the Coronavirus Relief Fund (CRF) allocation
amount available to the City of Port Arthur.
Background:
The City of Port Arthur has obtained funding to cover non budgeted expenses associated with
the COVID19 disaster. The City was allocated $2,994,000 from the Coronavirus Relief Fund
(CRF) and has requested reimbursement for $2,954,000 with a balance remaining of
approximately $40,000. A cost summary of expenses to date is attached for your review.
The City received a request for assistance from Port Arthur Independent School district on
September 7, 2020 related to the CRF Fund allocation. A portion of a City's allocation can be
directed to a Local Education Agency (LEA) which in this case is PAISD. The purpose of the
request is to assist them with the LEA's local share of the Operation Connectivity Bulk
Purchase Program. PAISD has spent $960,000 on computer equipment for remote learning to
continue last spring and this fall class sessions. Based on our communications with PAISD, if
they receive any CRF resources, the Texas Education Agency would match up to 50% of the
funding they receive. See attached Coronavirus Relief Fund pledge for Local Educational
Agency.
Budget Impact:
If $200,000 of the City's share of the CRF allocation is re-directed to the Port Arthur
Independent School District, it is possible that all of the City's COVID19 related expenses will
not be reimbursed at 100%. The additional expenses above the City's CRF allocation amount
will be submitted to FEMA, however, it is unknown as to what extent they will be reimbursed
and could ultimately result in a cost to the City.
Recommendation:
It is recommended that City Council approve an allocation of $200,000 to the Port Arthur
Independent School District out of the Coronavirus Relief Fund (CRF) allocation amount
available to the City of Port Arthur.
�r City of Port Arthur CRF Reimbursement Overall Cost Summary
Department Total Hours Total Amount Total Remaining
Fire Force Account Labor 29,195.50 $ 1,124,346.83
Mileage Fire Dept $ 1,727.30
Police Force Account Labor 24,197.75 $ 1,132,179.33
Purchased Materials $ 80,586.22
Contracted Services $ 227,415.10
COVID 19 Child Care (Citywide) 1928 $ 51,447.94
Emergency Sick Leave (Citywide) 2088.50 $ 64,382.12
Police Force Account Equipment 16941.75 $ 271,915.09
Total Claim for Departments 74,351.50 $ 2,953,999.93 $ 40,200.07
Overall Expense Breakdown
Contract Services
$ 51,309.31
Expenses of action to facilitate compliance w/COVID 19 related
public health measures
$ 10,768.69
Any other expense reasonably necessary to the function of
government that satisfy the funds eligiblity criteria
$ 40,337.10
Consultant-Other $ 125,000.00
Materials
$ 43,477.99
Expenses of action to facilitate compliance w/COVID 19 related
public health measures
$ 29,773.84
Other
$ 7,334.39
FAL
Expenses of action to facilitate compliance w/COVID 19 related
public health measures $ 2,372,356.22
FAE
Other $ 273,642.39
THURMAN BILL BARTIE,MAYOR RON BURTON
CHARLOTTE MOSES.MAYOR PRO TEM CITY MANAGER
COUNCIL MEMBERS: SHERRI BELLARD,TRMC
RAYMOND SCOTT,JR. CITY SECRETARY
CAL J.JONES n rr rt h
THOMAS J.KINLAW III ' VAL TIZENO
HAROLD DOUCET,SR. CITY ATTORNEY
KAPRINA FRANK
%%«wc.portarthurtx.go\
Date: September 15, 2020
RE: Coronavirus Relief Fund for Local Educational Agency
Name of City or County Allocating Coronavirus Relief Fund(CRF) funding to the local educational agency
(LEA):
City of Port Arthur
Name of LEA:
Port Arthur Independent School District
Amount of City or County CRF Allocation to the LEA: S 200,000
The purpose of this CRF allocation to the LEA named above is to assist with the LEA's local share of the
Operation Connectivity Bulk Purchase Program.
By signing below, I•certify that the city or county identified above has followed our procedures for allocating
funds to the LEA. Any difference i the actual amount distributed to the LEA could result in the LEA being
required to repay funding if the has over reimbursed the LEA based on the amount provided in this
form.
elpiippr
September 15, 2020
Signature of City or i' my Official Date
P.R. NO. 21602
9/22/20 KD
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN ALLOCATION OF $200,000 TO THE PORT
ARTHUR INDEPENDENT SCHOOL DISTRICT OUT OF THE CORONAVIRUS
RELIEF FUND(CRF)ALLOCATION AMOUNT AVAILABLE TO THE CITY OF PORT
ARTHUR.
WHEREAS,the City of Port Arthur has obtained a funding allocation in the amount of$2,994,000
from the Coronavirus Relief Fund (CRF); and
WHEREAS,the City of Port Arthur has received a request for assistance from the Port Arthur
Independent School District related to the CRF allocation; and
WHEREAS, PAISD can receive a match from the Texas Education Agency of 50% of the allocation
amount received; and
WHEREAS, the City of Port Arthur wishes to support Port Arthur Independent School District by
allocating $200,000 of the CRF funding allocation awarded to the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes an allocation of$200,000 to the Port
Arthur Independent School District out of the Coronavirus Relief Fund (CRF) allocation amount
available to the City of Port Arthur.
Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2020 AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers: ,
NOES:
Thurman "Bill"Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
/141aril (t9A-- kaaie 1
Valecia R. T zeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
SI<CA__,-
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Kandy Daniel, Interim inance Director