HomeMy WebLinkAboutPR 21587: AFFIRMING THE EMERGENCY PURCHASE OF MEALS FOR ICYT EMPLOYES DURING THE HURRICANE LAURA INCIDENT 0I'1 r1 it
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INTEROFFICE MEMORANDUM
Date: September 16, 2020
"1'o: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Larry D. Richard, Fire Chief
RE: PR 21587
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution
21587 affirming the emergency purchase of meals for City Employees during the Hurricane
Laura Incident.
Background:
l'he City Manager directed the Logistics Section (Fire Captain Richard Malone) to seek an
emergency contract with a local vendor who could supply on short notice meals for all
essential Employees working during the Hurricane Laura Incident 8/24/2020 thru 8/30/2020.
Invoices were submitted totaling $64,000 for 5,000 meals, and check number 385532 was
issued for these invoices.
Budget Impact:
Funds were available in Account Number 156-2300-901.29-00.
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21587
09/26/20 Idr
RESOLUTION NO.
A RESOLUTION RATIFYING THE EMERGENCY PURCHASE OF
MEALS FOR ESSENTIAL EMPLOYEES DURING THE HURRICANE
LAURA INCIDENT IN THE AMOUNT OF $64, 000 . 00; ACCOUNT
NO. 156-2300-901.29-00
WHEREAS, the City Manager directed the Logistics Section
Chief to secure meals for essential employees during the
Hurricane Laura incident from August 24 , 2020 thru August 30,
2020 ; and
WHEREAS, entities such as the City of Port Arthur must
follow the procurement requirements found at 2 CFR §200 . 317
- 200 . 326 ; and
WHEREAS, federal regulations allow for non-competitive
procurements under certain emergency or exigent
circumstances; and
WHEREAS, due to the limited resources during the
disaster period, the City of Port Arthur was required to
procure meals under emergency circumstances; and
WHEREAS, Molfino' s Catering agreed to cater the meals
for not to exceed $15 per meal; and
WHEREAS, a total of 5, 000 meals were provided for a total
cost of $64 , 000, with an average cost of $12 . 80 per meal; and
WHEREAS, the City Manager approved the payment of
invoice 00001 and 00002 from Molfino' s Catering for a total
of $64 , 000, attached as Exhibit "A" ; and
WHEREAS, funds were available for this expense in
Account Number 156-2300-901 . 29-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
P.R. No. 21587
09/26/20 1dr
Section 2 . That the City Council ratifies the City
Manager' s approval of this expense .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of September,
A.D. , 2020, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES :
Mayor: ,
Councilmembers : ,
,
NOES: .
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
P.R. No. 21587
09/26/20 ldr
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Danie7/3
Interim Finance Director
Clifton Williams, CPPB
Purchasing Manager
P.R. No. 21587
09/26/201dr
EXHIBIT A
City of Port Arthur
lnvoice#00001
Meals for Emergency Personnel and First Responders
Marcelo Molfino
11150 Cole Drive
Beaumont, Texas 77705
Attn: Richard Malone PAFD Logistics
8/24 to 8/26 2020
1000 hot meals total at $10 per meal $10,000
BBQ and sides
08/27/2020
400 hot meals at $5.00 per meal $2,000
Jambalaya
Total due: $12,000.00
Please make check payable to Marcelo Molfino
City of Port Arthur
Invoice#00002
Meals for Emergency Personnel and First Responders
Marcelo Molfino
11150 Cole Drive
Beaumont, Texas 77705
Attn: Richard Malone PAFD Logistics
Emergency Meal Contract for meals serving City of Port Arthur Employees
8/28/20
Breakfast for 400 at $10 per person
Hot Lunch for 400 at $15 per person
Hot Dinner for 400 at $15 per person
(1200 meals)
Total for meals: $16,000.00
08/29/2020
Hot Breakfast, Lunch and dinner for 400
1200 total meals at $15 per person
Total for meals: $18,000
Invoice for COPA Meals (continued)
08/30/2020
Hot Breakfast, Lunch and dinner for 400
1200 total meals at $15 per person
Total for meals: $18,000
Total amount due: $52,000.00
Please make check payable to Marcelo Molfino