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Home My WebLink AboutOCTOBER 13, 2020 REGULAR MEETING THURMAN BILL BARTIE,MAYOR Emr RON BURTON CHARLOTTE MOSES,MAYOR PRO TEM City of CIry CITY MANAGER COUNCIL MEMBERS: Il SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. CITY SECRETARY CAL J.JONES ort rthl[r THOMAS J. KINLAW III VAL TIZENO HAROLD DOUCET,SR. T1 a'c CITY ATTORNEY KAPRINA FRANK AG E N DA City Council Regular Meeting October 13, 2020 11:00 AM NOTICE OF MEETING BY TELEPHONIC & VIDEOCONFERENCE In Accordance With Order Of The Office Of The Governor Issued March 16, 2020, The City Council Of The City Of Port Arthur Will Conduct The Special Meeting Scheduled At 11:00 A.M. On October 13, 2020 [THERE WILL BE NO PUBLIC ACCESS TO CITY HALL FOR THE MEETING] By Telephonic And Videoconference In Order To Advance The Public Health Goal Of Limiting Face-To-Face Meetings (Also Called "Social Distancing") To Slow The Spread Of The Coronavirus (COVID-19). Any Person May Participate And Address The City Council By Dialing One Of The Following Toll Free Numbers And Entering The Meeting ID: 857-4961-8547 And Passcode: 897623: (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary's Office, At (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur October 13, 2020 11:00 A.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Moses Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Frank City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Duriso Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Mary Cheatam Regarding Neighbor Complaint B. Presentations (1) A Presentation By Grace Hub, Incorporation Regarding Love's Front Door Food Distribution C. Employee Recognition — None D. Correspondence — None Iv AGENDA October 13, 2020 III. PETITIONS & COMMUNICATIONS — CONTINUED E. Discussion (1) To Discuss And Take Possible Action Regarding Maintenance Of Garbage And Trash Trucks (Requested By Councilmember Doucet) (2) To Discuss Options Regarding A Police Sub-Station In District 3 (Requested By Councilmember Kinlaw) (3) A Discussion Regarding The Application For The Downtown Drainage Revitalization Project IV. PUBLIC HEARINGS — 11:30 A.M. — NONE V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Request — None B. Expense Reports — None C. Minutes — None AGENDA October 13, 2020 VI. CONSENT AGENDA — CONTINUED D. Resolutions (1) P.R. No. 21513 — A Resolution Authorizing The Second Year (First Renewal) Of A Contract With PC Trucking Co. Of Port Arthur, Texas, CJ Express Inc., Of Beaumont, Texas And Lake City Trucking Of Lake Charles, Louisiana For The Hauling Of Materials To The Landfill With A Projected Budgetary Impact Of $775,000.00 Per Year. Funding Available In The Public Works Department Landfill Division — Landfill Construction Account No. 403-1274- 533.59-02 (2) P.R. No. 21551 — A Resolution Requesting That City Council Ratify The City Manager's Decision For The Emergency Repairs To The Water Transmission Main On West Port Arthur Road For Utilities Operations Department By Brystar Contracting, Inc. For $85,000.00 And Crabtree Barricades For $11,300.00, Both Companies Of Beaumont, Texas, With A Total Budgetary Impact Of $96,300.00, Acct No. 410-1253-532.36-00, Streets (3) P.R. No. 21558 — A Resolution Authorizing The City Manager To Execute Change Order No. 3, Increasing The Original Contract Amount By $11,191.85 To The New Contract Amount Of $707,379.25 And Acceptance Of The Engineer's Certificate Of Completion, Contractor's Affidavit Of Payments Of Debts And Claims, Contractor's Certificate And Release, Contractor's Certificate Of Guarantee For The Willow Avenue Roadway Improvements Project, Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas; And Approval Of Final Payment To Elite Contractors & Equipment LTD Of Kirbyville, Texas In The Amount Of $15,005.25 And Release Of Retainage In The Amount Of $35,368.96 From The Capital Improvements Account No. 307-1601-591.86-00 AGENDA October 13, 2020 VI. CONSENT AGENDA — CONTINUED (4) P.R. No. 21559 — A Resolution Authorizing The City Manager To Execute Change Order No. 2, Decreasing The Original Contract Amount By $33,202.68 To The New Contract Amount Of $742,297.32 And Acceptance Of The Engineer's Certificate Of Completion, Contractor's Affidavit Of Payments Of Debts And Claims, Contractor's Certificate And Release, Contractor's Certificate Of Guarantee For The 60th Street Roadway Improvements Project, Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas; And Approval Of Final Payment To Elite Contractors & Equipment Ltd Of Kirbyville, Texas In The Amount Of $35,587.46 And Release Of Retainage In The Amount Of $37,114.86 From The Capital Improvements Account No. 307-1601-591.86-00 (5) P.R. No. 21572 — A Resolution Authorizing The City Manager To Amend The Contract With Agape Cleaning Enterprises, Inc., Of Houston, Texas For Providing Janitorial Services At Port Arthur Transit's Facilities For An Additional Six Months Increasing The Contract By $13,800.00 To A New Amount Of $41,400.00; Funds Are Available In Account Number 401-1501-561.59-00 (6) P.R. No. 21597 — A Resolution Authorizing The City Manager To Enter Into A Contract For The Purchase Of Lith Tec Base, For The Public Works Department With Lithified Technologies Of Santa Fe, New Mexico With A Unit Price That Range From $12-$14 Per SY For An 8-Inch Base With $95.00 Per Ton Shipping With A Projected Budgetary Amount Of $1,000,000.00. Funds Are Available In Account No. 001-1203-531.36-00, Streets Maintenance and 307- 1601-591.86-00, Capital Projects / Streets (7) P.R. No. 21605 — A Resolution Confirming The Appointments Of Cal Rutherford, Mary Ann Reid And Graciela Alvarez As Members Of The Civil Service Commission Of The City Of Port Arthur (8) P.R. No. 21606 — A Resolution Authorizing The City Manager To Enter Into A Lease With Monica Momin Of Island Grocery/Cajun Cabins On Pleasure Island 4 AGENDA October 13, 2020 VI. CONSENT AGENDA — CONTINUED (9) P.R. No. 21607 — A Resolution Authorizing The City Manager To Execute A Contract With SETEX Construction Corp., Of Port Arthur, Texas, For The Sabine Pass Area Ditch Cleanout In The Amount Of $65,595.31. Funds Are Provided In Account No. 001-1204-531.34- 00 — Public Works Department Drainage Division — Drainage Maintenance (10) P.R. No. 21608 — A Resolution Authorizing The City Manager To • Amend The Service Contract With Patriot Security Of Nederland, ' Texas For Providing Security Guards For City Hall And The Annex Building For An Additional Three Months In The Amount Of $22,890.86 To A New Not To Exceed Amount Of $42,008.86. Funds Are Available In Account Number 155-2300-901.54-00, Project #COVD21 (11) P.R. No. 21609 — A Resolution Authorizing The City Manager To Enter Into A Contract With Ramtex Of Port Arthur, Texas For The Installation Of A Storm Water Pipe On Willow Avenue. Funding Is Available In The Capital Improvements Account No. 307-1601- 591.86-00 (12) P.R. No. 21610 — A Resolution Authorizing The Acceptance Of FY 2020 Emergency Management Performance Grant In The Amount Of $30,771.10 ' (13) P.R. No. 21611 — A Resolution Authorizing The Purchase Of A 2019 Case CX57C Compact Excavator, From Associated Supply Company (ASCO) Of Beaumont, Texas Under HGAC Contract No. EM106-19 In The Amount Of $61,727.61. Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works — Streets Account No. 625-1801-531.92-03 (14) P.R. No. 21612 — A Resolution Authorizing The Purchase Of A 2020 Case 580N Tractor Loader/Backhoe From Associated Supply Company (ASCO) Of Beaumont, Texas, Under HGAC Contract No. EM106-19, In The Amount Of $103,951.11. Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works - Streets Account No. 625-1801-531.92-03 AGENDA October 13, 2020 VI. CONSENT AGENDA — CONTINUED (15) P.R. No. 21613 — A Resolution Authorizing The Purchase Of A 2019 Rosco RB50 Self-Propelled Construction Broom From Associated Supply Company (ASCO) Of Beaumont, Texas, Under HGAC Contract No. SM10-18, In The Amount Of $62,352.25. Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works — Landfill, Account No. 625-1801-533.92-00 (16) P.R. No. 21614 — A Resolution Authorizing The City Manager To Amend The 2019 Community Development Block Grant (CDBG) Contract With Julie Rogers "Gift Of Life" Program. The Amendment Will Extend The Contract Expiration Date From August 26, 2020 To March 31, 2021 (Account Number 105-1431-552.59-00; Project #C45102) (17) P.R. No. 21616 — A Resolution Authorizing The City Manager To Enter Into A Contract With The Construction Managers Of Southeast Texas Of Port Arthur, Texas To Waterproof Port Arthur Transit's Administrative Building, In An Amount Not To Exceed $31,200.00; Funds Available In Account 401-1509-561.82-00 (18) P.R. No. 21617 — A Resolution Authorizing The Purchase Of 1000 Automated Carts From Toter Of Statesville, North Carolina, Through OMNIA Partners Contract No. 171717 For The Public Works Department Solid Waste Residential Garbage Division, In The Amount Of $75,852.00; Funds Are Available In The Public Works Solid Waste Residential Garbage Division Equipment Account No. 403-1272-533.25-00 (19) P.R. No. 21618 — A Resolution Authorizing The Purchase Of A 2019 Freightliner 108SD SRA Asphalt Distributor Truck From Associated Supply Company (ASCO) Of Beaumont, Texas Under HGAC Contract No. HT06-20, In The Amount Of $177,923.00; Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works — Streets, Account No. 625-1801-531.92-03 6 AGENDA October 13, 2020 • VI. CONSENT AGENDA — CONTINUED (20) P.R. No. 21619 — A Resolution Authorizing The Purchase Of A 2020 Case Tandem Drum DV26E Vibratory Roller From Associated Supply Company (ASCO) Of Beaumont, Texas, Under HGAC Contract No. SM10-18, In The Amount Of $43,674.04. Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works — Streets, Account No. 625-1801-531.92-03 i (21) P.R. No. 21620 — A Resolution Authorizing The Purchase Of A 150KW Diesel Generator From Waukesha-Pearce Industries, Inc., , Of Beaumont, Texas, Under Buyboard Contract No. 597-19, In The Amount Of $67,086. Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works — Drainage, Account No. 625-1801-531.92-04 (22) P.R. No. 21621 — A Resolution Authorizing The Purchase Of A 400KW Diesel Generator From Waukesha-Pearce Industries, Inc., Of Beaumont, Texas Under BuyBoard Contract No. 597-19, In The Amount Of $147,690.00 Funding Available In The Capital Reserve Fund — Equipment Replacement — Public Works — Drainage, Account No. 625-1801-531.92-04 (23) P.R. No. 21633 — A Resolution Authorizing The City Manager To Amend The Contract With Perry Construction Of Cypress, Texas For The Installation Of A Permanent Scale At The City Of Port Arthur Municipal Landfill In The Amount Of $5,200.00 To A New Contract 'r Total Of $272,325.00. Funding Is Available In Account No. 625- i 1801-533.92-00 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 21538 — A Resolution Authorizing The City Manager To Execute A Lease With Aurora Capital Holdings LLC, A Delaware Limited Liability Corporation For The Property Located At 449 Austin Avenue, Port Arthur Texas For A Period Of Eighteen (18) Months AGENDA October 13, 2020 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (2) P.R. No. 21539 — A Resolution Approving A Development Agreement With Aurora Capital Holdings LLC, A Delaware Limited Liability Corporation; Authorizing The Expenditure Of $922,700.00 For The Relocation Of The Health Department; Making Other Provisions And Making Findings Related To The Subject (3) P.R. No. 21540 — A Resolution Authorizing The City Manager To Execute The Commercial Contract Assignment Of Buyer's Interest Of 5860 9th Avenue And Authorizing The Purchase Thereof In The Amount Of $1,650,000.00 To Be Utilized For The City's Health Department; Fund Available In Account No. 307-1601-591.82-00 (4) P.R. No. 21601 — A Resolution As It Pertains To Authorizing The City Manager Of The City Of Port Arthur To Execute A Tax Abatement Agreement With Port Arthur Terminals, LLC, A Subsidiary Of US Development Group, LLC (5) P.R. No. 21615 — A Resolution Authorizing The Purchase Of Kitchen Equipment From ISI Commercial Refrigeration, LLC Of Houston, Texas By The City Of Port Arthur Section 4A Economic Development Corporation For The Press Building In The Amount Of $578,990.23; Funding Available In EDC Account No. 120-1429- 582.91-00 (6) P.R. No. 21625 — A Resolution Of The City Council Of The City Of Port Arthur, Texas, Authorizing The Execution Of An Agreement Between The City Of Port Arthur And Golden Triangle Consulting Engineers For Professional Services In An Amount Not To Exceed $14,000.00 Per Month. Funding Available In Account Nos. 001- 1202-531-54-00 & 410-1251-532-54-00 (7) P.R. No. 21629 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Contract For Landscaping And Irrigation Maintenance At The Jade Avenue Business Park With Frey's Landscape Of Orange, Texas In The Amount Of $26,222.50; PAEDC Funding Account No. 120- 1429-582.59-02 8 AGENDA October 13, 2020 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (8) P.R. No. 21632 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Engage The Services Of Michael Savoie For The Development Of Wall Painting For The Press Building In The Amount Of $39,050.00; Funding Available In EDC Account No. 120-1429-582.53-00 B. Ordinances — Non-Consent (1) P. 0. No. 6908 — An Ordinance Extending The Declaration Of Disaster Pursuant To §418.108(b) Of The Texas Government Code VIII. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551.071 — Litigation And/Or Legal Advice Section 551.072 — Land Section 551.073 — Negotiated Contracts For Prospective Gifts To The City Section 551.074 — Personnel Section 551.076 — Security Personnel Or Devices Section 551.087 — Deliberations Regarding Economic Development Incentives Closed Meeting: (1) Section 551.071 Government Code — To Discuss And Receive Legal Advice From The City Attorney Regarding Potential And/Or Pending Litigation And Other Legal Matters Involving The City Of Port Arthur (2) Section 551.072 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property On The Certain Of Land Located In Pleasure Island 9 AGENDA October 13, 2020 VIII. *CLOSED MEETING (EXECUTIVE SESSION) — CONTINUED (3) Section 551.087 Government Code — To Discuss Incentives For Commercial, Residential, And/Or Industrial Business Prospects (Figueroa's Welding Wear, Fittz & Shipman, And Tony And Stephanie Nguyen) (4) Section 551.071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City's Rights, Duties, Privileges, And Obligations In Connection With Negotiations With The Port Arthur Police Association (5) Section 551-072 Government Code — To Discuss Or Deliberate The Purchase, Exchange, Lease, Or Value Of Real Property On The Certain Of Land Located In The Downtown Area. (6) Section 551-087 Government Code — To Discuss Incentives For Commercial, Residential, And/Or Industrial Business Prospects (Port Arthur Terminals, LLC, A Subsidiary Of US Development Group, LLC) (7) Section 551-074 Government Code — To Discuss The Duties And Responsibilities Of The City Attorney (8) Section 551-074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager (9) Section 551-074 Government Code — To Discuss The Duties And Responsibilities Of The City Secretary IX. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On October 14, 2020. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** 10