HomeMy WebLinkAboutPR 21551: RATIFICATION OF EMERGENCY REPAIRS TO WATER MAIN ON WEST PORT ARTHUR ROAD , ,
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INTEROFFICE MEMORANDUM
Date: October 6, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Donnie Stanton, Interim Director of Utilities
RE: PR 21551 - Ratification of Emergency Repairs to Water Main on West Port
Arthur Road
Introduction:
The intent of this Agenda Item is to seek City Council's ratification for City Manager's
emergency approval for repair of the road way on West Port Arthur Road. Due to a water leak
under West Port Arthur Road (Spur 93), City Staff had to excavate under the State Roadway to
make repairs. Brystar Contracting, Inc. was hired to assist the Water Distribution Division in
the replacement of a road due to TXDOT requirement for the state roadway to be replaced by a
State Certified Contractor. Crabtree Barricades was hired due to the State of Texas requirement
for a State Certified Contractor for a barricade system. City Staff made the actual repair of the
water leak and also prepared the site for the state certified contractor to replace the road.
Background:
On August 31, 2020,the water main on West Port Arthur Road ruptured. Emergency approval
was given by the City Manager to hire a contractor to assist in repairs of the road. Brystar
Contacting, Inc. and Crabtree Barricade, both of Beaumont, Texas, were hired for the
barricading of the area and for the road repair.
Budget Impact:
The budgetary impact for this road way repair is to be $85,000.00. The cost for the Barricade
Rental was $11,300.00. The total amount spent on contractors for this repair was $96,300.00.
This repair will come from account no. 410-1253-532.36-00, Streets.
Recommendation:
It is recommended that City Council approve PR 21551, ratifying the emergency repairs to the
road on West Port Arthur Road.
"Remember,we are here to serve the Citizens of Port Arthur"
P.R. No.21551
10/6/20 bw
Page 1 of 2
RESOLUTION NO.
A RESOLUTION REQUESTING THAT CITY COUNCIL
RATIFY THE CITY MANAGER'S DECISION FOR THE
EMERGENCY REPAIRS TO THE WATER
TRANSMISSION MAIN ON WEST PORT ARTHUR
ROAD FOR UTILITIES OPERATIONS DEPARTMENT
BY BRYSTAR CONTRACTING, INC. FOR $85,000.00
AND CRABTREE BARRICADES FOR $11,300.00, BOTH
COMPANIES OF BEAUMONT, TEXAS, WITH A TOTAL
BUDGETARY IMPACT OF $96,300.00, ACCT NO. 410-
1253-532.36-00, STREETS.
WHEREAS, on August 31, 2020, a rupture was discovered in a water transmission main
on West Port Arthur Road; and,
WHEREAS,this water transmission main was repaired by City Forces; and,
WHEREAS,Texas Department of Transportation(TXDOT)required that a State Certified
Contractor be used for both barricading the work area as well as replacing the road; and,
WHEREAS, emergency approval was authorized by the City Manager to hire Brystar
Contracting and Crabtree Barricades for the necessary road work and barricade system; and,
WHEREAS, pursuant to Section 252.022(a)(2) this purchase is authorized because of a
public calamity that requires the immediate appropriation of money to relieve the necessity of the
municipality's residents or to preserve the property of the municipality; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of
unforeseen damage to public machinery, equipment, or other property; and,
WHEREAS, the maximum total budgetary impact for the repair of the water line is
$96,300: Brystar Contracting $85,000.00; Crabtree Barricades $11,300.00; and,
WHEREAS,City Manager approved proceeding with these repairs on an emergency basis
(Exhibit A).
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
P. R. No.21551
10/6/20
Page 2 of 2
THAT, in order to protect the health and safety of our citizens, the City Council hereby
approves and ratifies the expense of the emergency repairs to the Water Transmission Main on
West Port Arthur Road with a total budgetary impact of$96,300.00; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2020 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
fiat, bLyi3
Sherri Bellard Valecia T zeno ,`L
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Ronald Burton Kandy Daniel
City Manager Interim Director of Finance
&A-1,/.1LL
Donnie Stanton Clifton Williams, CPPB
Interim Director of Utilities Purchasing Manager
EXHIBIT "A"
(Emergency Authorization)
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INTEROFFICE MEMORANDUM
Date: August 31, 2020
To: Ron Burton, City Manager
From: Donnie Stanton, Interim Director of Utilities
RE: Approval for Emergency Repair to 6" Water Main on West Port Arthur Road.
A leak has been discovered on the 6" water main on West Port Arthur Road (Spur 93 — State
Hwy). Immediate repair is necessary due to risk of damage to the Highway and danger to traffic.
The repair will require a State Approved barricade system to be put in place by a State Certified
Contractor (Crabtree Barricade). City Forces will perform the repair to the water main. The
section of road will also have to be put back by a State Certified Contractor(Brystar).
Emergency approval is requested of the City Manager to hire necessary contractors to comply
with TXDOT State Standards.
Original estimates are in excess of $50,000 (Acct. #410-1253-532.35-00). A more accurate
estimate will soon be available. A proposed resolution will be presented to City Council for
ratification.
I, Ron Burton, hereby,approve the emergency repair of the 6" water main on West Port Arthur
Road. �,_
417i0lirr
Ron Burton Scott Moore
City Manager Assistant City Manager
"Remember,we are here to serve the Citizens of Port Arthur"
EXHIBIT "B"
(Brystar Invoice#5600)
Invoice
OR R 8385 Chemical Road
Beaumont, TX 77705 Invoice Number
CONTRACTING, INC. Phone: (409)842-6768 5600
Fax: (409)842-1215 Invoice Date f
10/5/2020
Bill To: CITY OF PORT ARTHUR Re: EMER REPAIR 6" WATER MAIN
P.O. BOX 1089 WEST PORT ARTHUR ROAD
PORT ARTHUR, TX 77641-1089
Job No I Customer Job No 1 Customer P_O Payment Terms I Due Date
2020335 221512 Net 30 Days 11/4/2020
Quantity . Description U/M Rate/Unit Price
EMERGENCY REPAIR TO 6"WATER MAIN ON WEST PORT
ARTHUR ROAD
1.00 MOB/DEMOB OF EQUIPMENT LS 5,000.00 5,000.00
80.00 SAW CUT EXISTING CONCRETE LF 25.00 2,000.00
5.00 BCI DAILY CREW RATE DY 4,550.00 22,750.00
97.64 CEMENT STABILIZED SAND 7% TN 55.00 5,370.00
86.00 CEMENT STABILIZED BASE 12" SY 145.00 12,470.00
86.00 ACP TY D BOND BREAKER W/PRIME 1" SY 85.00 7,310.00
86.00 10" CONCRETE PAVING HES SY 350.00 30,100.00
Subtotal $ 85,000.00
Sales Tax (if applicable) $ 0.00
Total Due $ 85,000.00
Thank you for your business!
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EXHIBIT "C"
(Crabtree Invoice#27407)
Crabtree Barricade Systems, Inc INVOICE
P.O. BoxInvoice Number: 27407
TX
Beaumont,,TX 77720
Invoice Date: Oct 6, 2020
Page: 1
Voice: 409-842-5010 Duplicate
Fax: 409-842-0593
Bill To: Ship to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
P.O. BOX 1089 EMERGENCY CLOSURE
PORT ARTHUR,TX 77640 WEST PA ROAD
USA
Customer ID Customer PO Payment Terms
200 221393 Net30 Days
Sales Rep ID Shipping Method Ship Date 1 Due Date
Airborne 11/5/20
Quantity Item 1 Description I Unit Price Amount
1.00 41080 LAST HALF OF WORK ZONE& 9,350.00 9,350.00
PERMANENT PAVEMENT MARKINGS
1.00 41000 REMOVAL OF EMERGENCY LANE 1,950.00 1,950.00
CLOSURE
Subtotal 11,300.00
Sales Tax
Total Invoice Amount 11,300.00
Check/Credit Memo No: Payment/Credit Applied
TOTAL 11,300.00