HomeMy WebLinkAboutPR 21572: 6 MONTH EXTENSION CONTRACT WITH AGAPE CLEANING ENTERPRISES, INC. City of Port Arthur
Transit Department
Memorandum
To: Ronald Burton,City Manager
From: Ivan Mitchell,Transit Director
Date: September 23,2020
Re: P.R.21572—Authorizing a six(6)month extension and contract value increase for a new
total of$41,400.00 with Agape Cleaning Enterprises,Inc.of Houston,Texas for janitorial
services at Port Arthur Transit's(PAT)facilities.
Nature of Request: Proposed Resolution No. 21541 requests authorization for the City Manager to
extend and increase the contract value with Agape Cleaning Enterprises, Inc. (Agape) for janitorial
services at PAT's facilities.
Background: Resolution No. 19-304 authorized the City Manager to execute a 1-year contract in the
amount of$27,600.00 with Agape for janitorial services at PAT's facilities with an end date of August
12, 2020. PAT was scheduled to complete its new maintenance building by late June 2020.
Subsequently,PAT would advertise for janitorial services and conduct a pre-bid site walkthrough with
interested parties. The plan changed when the June 2020,completion was moved to January 4,2021.
PAT will now advertise for janitorial services in December 2020, so a walkthrough by interested
bidders can occur. These adjustments require PAT to extend Agape's contract for an additional six
(6) months and increase their contract by $13,800.00 to cover the additional six (6) months. The
contract adjustments will result in a new contract amount of$41,400.00.
Recommendation: It is recommended that the City Council approve P.R. 21572, authorizing the City
Manager to extend the contract with Agape by six (6) month and increase its value for a new contract
total of$41,400.00.
Budgetary/Fiscal Effect: The Federal 5307 funds for this service are 100% reimbursable in account
401-1501-561.59-00.
P.R.No. 21572
9/24/2020 1M
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE
CONTRACT WITH AGAPE CLEANING ENTERPRISES, INC. OF HOUSTON, TEXAS
FOR PROVIDING JANITORIAL SERVICES AT PORT ARTHUR TRANSIT'S
FACILITIES FOR AN ADDITIONAL SIX MONTHS INCREASING THE CONTRACT
BY $13,800.00 TO A NEW AMOUNT OF $41,400.00; FUNDS ARE AVAILABLE IN
ACCOUNT NUMBER 401-1501-561.59-00.
WHEREAS, pursuant to Resolution No. 19-307, the City Council authorized the City
Manager to enter into a contract with Agape Cleaning Enterprises, Inc. (Agape) of Houston,
Texas to provide janitorial services at Port Arthur Transit's (PAT) facilities; and,
WHEREAS,Agape was awarded a 1-year contract for$2,300.00 a month for an annual
total of$27,600.00; and,
WHEREAS,PAT is actively constructing a new maintenance facility that will require
janitorial services and is scheduled to be completed by January 4, 2021; and,
WHERAS, the six-month extension will allow the Purchasing Department time to
advertise for janitorial services in December 2020, once the new facility is complete; and,
WHEREAS,PAT recommends amending Agape's contract by six (6) months to
February 11, 2021.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Council authorizes the City Manager to amend the contract with Agape
Cleaning Enterprises,Inc.for an additional six-months to end on February 11,2021,and increasing
the contract amount by $13,800.00 to a new contract amount of$41,400.00.
THAT, a copy of the caption of this Resolution is spread upon the Minutes of the City
Council.
THAT, an authorized representative of Agape Cleaning Enterprises, Inc. will sign this
resoltion agreeing to the terms thereof.
READ, ADOPTED AND APPROVED this day of A.D. 2020 at a
Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
P.R.No.21572
9/24/2020 1 M
Mayor:
Councilmember:
NOES:
Thurman"Bill"Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
J (M./
V2-'1Z--'41e,iCity Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
401-1501-561.59-00
Ronald Burton Kandy Dani
City Manager Interim Dire or of Finance
I
Clifton illiams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
AGREED TO:
AGAPE CLEANING ENTERPRISES INC.
By:
Print Name:
Title: