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Home My WebLink AboutPR 21618: PURCHASE OF A 2019 FREIGHTLINER 108SD SRA ASPHALT DISTRIBUTOR TRUCK 4 City of rt rthu � www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 21, 2020 updated To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, Director of Public Works RE: P. R.No. 21618 Introduction: Approval of Proposed Resolution No. 21618 authorizing the purchase of a 2019 Freightliner 108SD SRA asphalt distributor truck in the amount of$177,923 from Houston Freightliner of Houston, Texas under HGAC Contract No. HT06-20 for the Public Works Streets Division. Background: The Public Works Department desires to purchase a 2019 asphalt distributor truck from Houston Freightliner of Houston, Texas through HGAC Cooperative Purchasing Program for the Streets Division. The equipment is important to the repairs of asphalt roads throughout the city. Budget Impact: Funds are provided in Account No. 625-1801-531.92-03, Capital Reserve Fund—Equipment Replacement—Public Works—Streets. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. No. 21618, as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. 21618 10/1/20—aw Updated 10/21/20 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2019 FREIGHTLINER 108SD SRA ASPHALT DISTRIBUTOR TRUCK FROM HOUSTON FREIGHTLINER OF HOUSTON, TEXAS, UNDER HGAC CONTRACT NO. HT06-20, IN THE AMOUNT OF $177,923. FUNDING AVAILABLE IN THE CAPITAL RESERVE FUND — EQUIPMENT REPLACEMENT — PUBLIC WORKS — STREETS, ACCOUNT NO. 625-1801-531.92-03. WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of a 2019 Freightliner 108SD SRA asphalt distributor truck from Houston Freightliner of Houston, Texas through HGAC Cooperative Purchasing Program, for the Streets Division; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase of the Commission; and, WHEREAS, per Resolution No. 11-196,the City entered into an interlocal agreement for cooperative purchasing with HGAC Cooperative Purchasing Program; and; WHEREAS, Houston Freightliner of Houston, Texas, is an approved vendor through HGAC Cooperative Purchasing Program; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, P. R. 21618 10/1/20 -aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2019 FREIGHTLINER 108SD SRA ASPHALT DISTRIBUTOR TRUCK FROM ASSOCIATED SUPPLY COMPANY (ASCO) OF BEAUMONT, TEXAS, UNDER HGAC CONTRACT NO. HT06- 20, IN THE AMOUNT OF $177,923. FUNDING AVAILABLE IN THE CAPITAL RESERVE FUND — EQUIPMENT REPLACEMENT — PUBLIC WORKS — STREETS, ACCOUNT NO. 625-1801-531.92-03. WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of a 2019 Freightliner 108SD SRA asphalt distributor truck from Associated Supply Co (ASCO) of Beaumont, Texas through HGAC Cooperative Purchasing Program, for the Streets Division; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase of the Commission; and, WHEREAS, per Resolution No. 11-196, the City entered into an interlocal agreement for cooperative purchasing with HGAC Cooperative Purchasing Program; and, WHEREAS, Associated Supply Co., of Beaumont, Texas, is an approved vendor through HGAC Cooperative Purchasing Program; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, P. R. 21618 10/1/20 -aw THAT, the Public Works Department is hereby authorized and directed to purchase a 2019 Freightliner 108SD SRA asphalt distributor truck which will be used in the repairs of asphalt roadways. THAT, funding is available in the Capital Reserve Fund — Equipment Replacement — Public Works—Streets, account no. 625-1801-531.92-03. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Mayor ATTEST: AP ROVED AS TO FORM: (Y h-elio Sherri Bellard Valecia Tiz no City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Ron Burton Kandy Dani City Manager Interim Dire for of Finance eaA/e/ad, Alberto Elefano Clifton Williams Director of Public Works Purchasing Manager P. R. 21618 10/1/20 - aw Exhibit A CONTRACT PRICING WORKSHEET Contract 111116-20 Date 8/21/2020 For MOTOR VEHICLES Only No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying City of Port Arthur Contractor: Houston Freightliner Agency: Contact Prepared Adam Neuse Person: By: Phone: Phone: 713-580-8148 Fax: `• Fax: 713-955-6282 Emaii: Email: adam.neuse@strhouston.com Product DI Description: 2019 Freightliner 108SD SRA Code: A kitili act:iti :itase L nit PFi¢e:Per:eontractor"i1 GAC eti itractc:.:.. :::::>::...:: 71598 B..Pubbslte�:fTpi ol�l9�. temize tietov : _Attach dditional:Sheet(s)ainecessary 1Eiicli►de Opt#oit. o;de in description if applicable. ('vote Publtslted. twits are optic inch we estib riitteda�tit rtced:iii:!Cs ttractor c bid} : >:: ;>;:..... Description Cost Description Cost RS-21-230 21,000 LB 2 SPEED REAR AXLE 44106 176"Wheelbase 517 9/32X3-7/16X10-I.16"Frame 120KSI 231 24"Front Frame Extension w/Insert 563 Dual West Coast Mirrors w:LH-RH Remote 215 Basic High Back Air Driver Seat 159 AM/FM/WB Radio with Bluetooth 368 Rosco Maximizer 3 Asphalt Distributor 99373 Subtotal From Additional Sheet(s): I Subtotal B: 1058321 C.Unpublished Options-:Ifemtze�tirltnrl�ttach adtitbongl'slieegs)if necess :.�::::;�::::?:.:�: (Note:Unpub)i hedoptions areatems wl>iolj:wt re:aot stiff eirit d and prteeii in Contraetot`s•Iglt ).. :: Description Cost Description Cost Subtotal From Additional Sheet(s): 0 Subtotal C: 0 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit Price plus Published For this transaction the percentage is: 0°/" Options(A+B). I)TutnI C6stBefore:A y Applicable Trade-lu:1 Other•Allowances IDiscounts:(A*B Quantity Ordered:f 1 ( X Subtotal of A+B+C:1 177430 Subtotal D: : 17743 1E.ai,GAC Orderbracessing:Charge(Amount Per Ctiireitt:Policy) Subtotal E: 1500 F.Trade;lpsa$pecis>:Aiscviiafs/Ottie[:AHo antes Y:Freight(Ipstallation f:Miscellaoeaus.Charges::;: Description Cost Description Cost Discount -1007 Subtotal F: -100 Delivery Date: G. Total:Purchase Price(D+E+F) 177923