HomeMy WebLinkAboutPR 21619: PURCHASE OF A 2020 CASE TANDEM DRUM ,m ,
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City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 29, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. No. 21619
Introduction:
Approval of Proposed Resolution No. 21619 authorizing the purchase of a 2020 Case Tandem
Drum DV26E Vibratory Roller in the amount of$43,674.04 from Associated Supply Co.
(ASCO) of Beaumont, Texas under HGAC Contract No. SM10-18 for the Public Works
Streets Division.
Background:
The Public Works Department desires to purchase a 2020 Case asphalt roller from Associated
Supply Co. of Beaumont, Texas through HGAC Cooperative Purchasing Program for the
Streets Division. The equipment is important to the repairs of asphalt roads throughout the
city.
Budget Impact:
Funds are provided in Account No. 625-1801-531.92-03, Capital Reserve Fund—Equipment
Replacement—Public Works - Streets
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. No. 21619,
as discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. 21619
10/1/20 -aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2020
CASE TANDEM DRUM DV26E VIBRATORY ROLLER FROM
ASSOCIATED SUPPLY COMPANY (ASCO) OF BEAUMONT,
TEXAS, UNDER HGAC CONTRACT NO. SM10-18, IN THE
AMOUNT OF $43,674.04. FUNDING AVAILABLE IN THE
CAPITAL RESERVE FUND — EQUIPMENT REPLACEMENT —
PUBLIC WORKS — STREETS, ACCOUNT NO. 625-1801-531.92-
03.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 2020 Case tandem drum DV26E vibratory roller from Associated
Supply Co (ASCO) of Beaumont, Texas through HGAC Cooperative Purchasing Program, for
the Streets Division; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission for the purchase of the Commission; and,
WHEREAS, per Resolution No. 11-196, the City entered into an interlocal agreement
for cooperative purchasing with HGAC Cooperative Purchasing Program; and;
WHEREAS, Associated Supply Co., of Beaumont, Texas, is an approved vendor
through HGAC Cooperative Purchasing Program; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as
Exhibit "A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P. R. 21619
10/1/20 -aw
THAT, the Public Works Department is hereby authorized and directed to purchase a
2020 Case tandem drum DV26E vibratory roller which will be used in the repairs of asphalt
roadways.
THAT, funding is available in the Capital Reserve Fund — Equipment Replacement —
Public Works—Streets, account no. 625-1801-531.92-03.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST: APs ROVED AS TO FORM:
Sherri Bellard Valecia T' eno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Ron Burton Kandy Danie
City Manager Interim Dire or,of Finance
Alberto Elefano Clift.n Williams
Director of Public Works Purchasing Manager
P. R. 21619
10/1/20 -aw
Exhibit A
H ►ACBuy CONTRACT PRICING WORKSHEET Contract SMIO-18 Date 9/23/2020
For Standard Equipment Purchases No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying City of Port Arthur Contractor: Associated Supply Co(ASCO)
Agency: PP Y
Contact Allison Walker/Donald Bates Prepared Frank Priddy
Person: By:
Phone: 409.931.8501 Phone: 346.269.9166/713.822.1087
Fax: Fax:
Email: allison.walker@portarthurtx.gov Email: fpriddy@ascoeq.com
Product
Cade: SM1007B Description: Case Tandem Drum DN'26E Vibratory Roller-Priced from 2020 Price list
A;
ProductiltemBase Unit Price Per Contractor's:H GAC Contract $39.924.00
:;••
B . e .
Publihd Opton _ mac.•.•:S .� —e ...:ii_ _-_ _ _
additional:sheet ifneeessary Include Option Code in description ifapplcable
{Note. Publisaed Options are options W hieh.were submitted and priced to Eontractor's bid}
Description Cost Description Cost
Arm rests on seat $141.84
Right side drive lever incl.
Inline drum incl.
Tiltable drum scrapers $647.28
Lockable waater tank cap $25.92
Foldable ROPS incl.
Rotating beacon incl.
3"wide retractable scat belt incl.
Subtotal From Additional Sheet(s):
Subtotal B: 815.041
C.Unpublished Options-Itemize below-Attach additional shet t if necessary
�Noh.:U ublishedto P:tions arc items which were not submitted and:pp riced in:Contractors bid
nR ... ...
Description Cost Description Cost
Subtotal From Additional Sheet(s):
Subtotal C: 0
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+B). For this transaction the percentage is: 0%
D.Total Cost before:any.other applicable Charges5 Trade-Ins,Allowances,Dqupts,Etc..(A+$+C)
Quantity Ordered: [ I II X Subtotal of A+B+C:1 40739.04 f = IJ Subtotal D: 40739.041
E.Trade-Fns l Special Diseetutts/Other Allowances/Freight/Installation/Miscellaneous.Charges
Description Cost Description Cost
Factory freight $1,935.00
Local freight $450.00
Transfer freight $550.00
Subtotal E: 2935
Delivery:Date: 15-30 Days ARO P.Total Purchase Pciee(D+E}i 43674.041