HomeMy WebLinkAboutPR 21608: AMEND SERVICE CONTRACT WITH PATRIOT SECURITY FOR SECURITY GUARDS FOR CITY HALL AND ANNEX ��\111,/L/g%
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INTEROFFICE MEMORANDUM
Date: October 13, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: Security Guards for City Hall and Annex Building
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to amend the contract with Patriot Security which is providing two security guards for City
Hall building and the annex building. With the onset of the highly infectious COVID-19 and
the restrictions that we are having to practice; securing the buildings is imperative.
Background:
The City per policy solicited quotes for the security of the building. Patriot Security was the
lowest most responsible submitter for the security of City Hall and Annex. Patriot Security
started their under$25,000 contract on July 6, 2020. This initial contract was for three months
and in the amount of$19,118.00. The amended contract adds an additional three months and
$22,890.86 to the contract for a new total of$42,008.86 and will end on December 30, 2020.
The additional three months will allow the Purchasing Department to advertise this service and
enter into an annual contract for the City.
Budget Impact:
Funds are provided in Account 155-2300-901.54-00, Project#COVD21 for an amount not to
exceed$42,008.86.
Recommendation:
It is recommended that City Council authorize the City Manager to amend the contract with
Patriot Security, as outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 21608
9/28/2020 ace/anw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND
THE SERVICE CONTRACT WITH PATRIOT SECURITY OF
NEDERLAND, TEXAS FOR PROVIDING SECURITY GUARDS FOR
CITY HALL AND THE ANNEX BUILDING FOR AN ADDITIONAL
THREE MONTHS IN THE AMOUNT OF $22,890.86 TO A NEW NOT TO
EXCEED AMOUNT OF $42,008.86. FUNDS ARE AVAILABLE IN
ACCOUNT NUMBER 155-2300-901-54-00,PROJECT#COVD21
WHEREAS,the City of Port Arthur restricted public access to all city buildings with the
onset of COVID-19; and,
WHEREAS, it became necessary to open the Annex Building to receive citizens for the
purpose of making utility payments in July 2020. A plan was put in place to receive our citizens
while maintaining the mandated precautions to keep our employees and citizens safe; and,
WHEREAS, an under $25,000 contract was entered into with Patriot Security to provide
security guards for City Hall and the Annex Building; and,
WHEREAS, an additional three months cost of the service will exceed the limit and
require City Council approval (see quote attached as Exhibit"A"); and,
WHEREAS,the need for social distancing and access restrictions will be required for the
foreseeable future. The additional three months will allow the Purchasing Department to advertise
this service and enter into an annual contract for the City; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby authorizes the City Manager to amend the contract
between the City of Port Arthur and Patriot Security for an additional three months and an
additional $22,890.86 bringing the total amount of the contract to $42,008.86; and,
THAT, an authorized representative of Patriot Security will sign this resolution agreeing
to the amendment.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
IL-0(1 i?f-- kalf
• alencia Ti no Ronald Burton
City Attorney City Manager
PR 21608
9/28/2020 ace/anw
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Daniel 3\6'
Director of Finance
Alberto Elefano
Director of Public Works
Clifton illiams, CPPB
Purchasing Manager
AGREED TO:
PATRIOT SECURITY
Print Name:
Title:
EXHIBIT A
1 guard 2 guards
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$187.63 $375.26 daily
$938.15 $1,876.30 weekly
3 month period (Oct. 1—
$11,445.43 $22,890.86 Dec. 31-61 work days)
$47,095.13 $94,190.26 fiscal year(251 work days)
The guards do not break for lunch.
ACTIVITY DESCRIPTION QTY RATE AMOUNT
Guard Security Guard Hours @ City Hall 40 19.75 790.00
OT/Holiday OT/Holiday Guard Hours 5 29.63 148.15
Guard Security Guard Hours @ Annex Building 40 19.75 790.00
OT/Holiday OT/Holiday Guard Hours 5 29.63 148.15