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Home My WebLink AboutPR 21621: PURCAHSE OF A 400KW DIESEL GENERATOR City of - 11 1"I r 1 it f! _ www.PortArthurTx.gov INTEROFFICE MEMORAN D U M Date: September 29, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, Director of Public Works RE: P. R. No. 21621 Introduction: Approval of Proposed Resolution No. 21621 authorizing the purchase of a 400kw diesel generator in the amount of$147,690 from Waukesha-Pearce Industries Inc. of Beaumont, Texas under Buyboard Contract No. 597-19 for the Public Works Drainage Division. Background: The Public Works Department desires to purchase a diesel generator for the Montrose Pump Station. This generator will assist in power outages allowing for the pumps to continue to operate during inclement weather rain events. Budget Impact: Funds are provided in Account No. 625-1801-531.92-04, Capital Reserve Fund—Equipment Replacement—Public Works - Drainage Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. No. 21621, as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R.21621 10/2/20- aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 400KW DIESEL GENERATOR FROM WAUKESHA-PEARCE INDUSTRIES INC. OF BEAUMONT, TEXAS, UNDER BUYBOARD CONTRACT NO. 597-19, IN THE AMOUNT OF $147,690 FUNDING AVAILABLE IN THE CAPITAL RESERVE FUND — EQUIPMENT REPLACEMENT — PUBLIC WORKS — DRAINAGE,ACCOUNT NO. 625-1801-531.92-04. WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of a 400kw diesel generator from Waukesha-Pearce of Beaumont, Texas through Buyboard Cooperative Purchasing Program, for the Drainage Division; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase of the Commission; and, WHEREAS, per Resolution No. 02-341,the City entered into an interlocal agreement for cooperative purchasing with Buyboard Cooperative Purchasing Program; and; WHEREAS, Associated Supply Co., of Beaumont, Texas, is an approved vendor through Buyboard Cooperative Purchasing Program; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the Public Works Department is hereby authorized and directed to purchase a 400kw diesel generator to be used at the Montrose Pump Station. THAT, funding is available in the Capital Reserve Fund — Equipment Replacement — Public Works—Drainage, account no. 625-1801-531.92-04. P. R.21621 10/2/20 - aw THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Mayor ATTEST: AP ROVED AS>TO FORM: Sherri Bellard Valecia Tizenofia g City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Ron Burton Kandy Daniel Y City Manager Interim Director of Finance A5,t di,. âi Alberto Elefano Clifton Williams Director of Public Works Purchasing Manager P. R.21621 10/2/20 -aw Exhibit A Board* Texas Association of School Boards AD Cooperarrr purchasing BUYBOARD Quotation Quote Date I March 17, 2020 1 WPI Quote Number F60920-004 NN Montrose P: Contract No. 597-19 Quotation To Vendor ID 837 — End User City of Port Arthur Waukesha-Pearce Industries Inc. Contact Brad Brown I Generator Division Phone 409-983-8511 Contact Nick Newell Fax 409-983-8528 Phone 832-350-9168 Email brad.brown@portarthurtx.gov , Fax 713-551-0799 Email Nick.newell wpi.com I Pricing Based On Maunufacturer's Price List Dated: 12/01/19 Contract Discount 33.0%,- Factor 3.0%Factor 67.0% A. Base Unit Manufacturer Model No. Description List Price Net Price Generac SD0400 400KW Diesel Generator $ 133,015.00 $ 89,120.05 Includes All Standard equipment &attachments as listed in attached brochures. B. Factory options and attachments Part No. Description List Price Net Price G600 Upsized AC Alternator to 600KW For Motor Starting $ 10,426.91 $ 6,986.03 ATS800-3 800A NEMA 3R ATS $ 13,336.00 $ 8,935.12 SER800-3 Service Entrance Addition to 800A ATS $ 4,329.00 $ 2,900.43 $ - _ $ _ $ - $ - Sub Total $ 18,821.58 C. Non-Factory options and attachments Part No. Description Net Price TK 1ST Turn Key Installation By A&A Electric BMT $ 42,295.00 OMNI Omni Matrix Remote Monitoring Equipment w/ 1 year serivce included $ 999.00 $ $ - $ - $ - $ - Sub Total ( $ 43,294.00 I D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc. Description Net Price WPI Terms and Conditions apply to this quote $ - Freight to job site and start up testing included $ 6,024.00 $ - Additional Discount $ (3,545.63) Sub Total $ 2,478.37 TOTAL PURCHASE PRICE: $ 147,690.00 Delivery: Estimated 12 wks ARO — Pricin• valid for si 60 da s from this date. Orders after that • ,trod must be re-.uoted. Transmit copy of quotation with purchase order issued to WPI to: Texas Association of School Boards, BuyBoard, PO Box 400,Austin, TX 78764-0400 email: buyboard@tasb.org