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INTEROFFICE MEMORANDUM
Date: October 6, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21633: Amend the contract with Perry Construction of Cypress, Texas for
the installation of a permanent scale at the City of Port Arthur Municipal
Landfill for the amount from $267,125.00 to $272,325.00.
Introduction:
The intent of this agenda is to amend the contract with Perry Construction of Cypress, Texas for
the installation of permanent scales at the City of Port Arthur's Municipal Landfill for the
amount from $267,125.00 to $272,325.00
Background:
The City of Port Arthur's Municipal Landfill is in need of a more accurate measuring tool of
wastes being received for disposal. Additionally, accurate measurements of waste received can
facilitate more accurate billing to capture revenue based on weight. Also,weighing of waste can
be a better predictor of the life expectancy of the current operating cell. To that end, it was
determined that a permanent scale be installed. The City previous bided this project on January
22, 2020, but did not receive any bids. The City rebidded it and received one bid May 27, 2020
from Perry Construction of Cypress, TX. The bid had sections for the scales, gate house
building, and site work. Due to the bid exceeding the budget, Public Works decided to award
only the scales.
Budget Impact:
Funds for this project is available in Landfill Account No. 625-1801-533.92-00.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21633 amending the
contract with Perry Construction of Cypress, Texas for the installation of permanent scales at
the City of Port Arthur's Municipal Landfill for the amount of$272,325.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No. 21633
10-7-2020 ace
Page 1 of 5
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND
THE CONTRACT WITH PERRY CONSTRUCTION OF CYPRESS,
TEXAS FOR THE INSTALLATON OF A PERMANENT SCALE AT THE
CITY OF PORT ARTHUR MUNICIPAL LANDFILL IN THE AMOUNT OF
$5,200.00 TO A NEW CONTRACT TOTAL OF $272,325.00. FUNDING
IS AVAILABLE IN ACCOUNT NO. 625-1801-533.92-00.
WHEREAS, per Resolution 20-261, City Council authorized the City Manager to
enter into a contract with Perry Construction of Cypress, Texas for the installation of a
permanent scale at the City of Port Arthur landfill for the amount of $267,125.00; and,
WHEREAS, Perry Construction was the sole bidder for this project; and,
WHEREAS, an error was made on the price of the concrete that increased the
amount by $5,200.00 as attached in Exhibit "A" which changed the amount from
$267,125.00 to $272,325.00; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby amends the contract for
the Installation of a Permanent Scale to Perry Construction of Cypress, Texas by
$5,200.00 to a new contract total in the amount of $272,325.00; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute on behalf of the City, a contract amendment between the City of Port
Arthur and Perry Construction of Cypress, Texas $5,200.00 to a new contract total in the
amount of $272,325.00 in substantially the same form as attached as Exhibit "B".
THAT, funds are available in the Capital Account 625-1801-533.92-00; and,
PR No. 21633
10-7-2020 ace
Page 2 of 5
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
,j(
' tip CAA, A— heitiewValecia Tizno Ron Burton
City Attorney City Manager
PR No.21633
10-7-2020 ace
Page 3 of 5
APPROVED AS FOR AVAILABILITY OF
FUNDS:
V � 2
Kandy Daniel
Interim Director of Finance
Alberto Elefano, P.E.
Director of Public Works
Clifton illiams, CPPB
Purchasing Manager
PR No.21633
10-7-2020 ace
Page 4 of 5
EXHIBIT "A"
PR No. 21633
10-7-2020 ace
Page 5 of 5
AMENDMENT NO. 1
DATE: October , 2020
ORIGINAL AGREEMENT DATE:
PERRY CONSTRUCTION
PROJECT DESCRIPTION: Installation of a Permanent Scale at the City of Port
Arthur's Landfill
ORIGINAL CONTRACT TERM: 180 days
CHANGE TO CONTRACT AMOUNT: $5,200.00 (error in price of concrete)
ORIGINAL CONTRACT AMOUNT: $267,125.00
CONTRACT AMOUNT due to this AMENDMENT will be: $272,325.00
Executed this day of , 2020.
PERRY CONSTRUCTION
By:
Print Name:
Title:
Executed this day of , 2020.
CITY OF PORT ARTHUR
By:
Ronald Burton
City Manager
PERRY
CONSTRUCTION
PORT ARTHUR LANDFILL SCALE
GATE HOUSE SCALE& FOUNDATION PRICE
SCALE $62,539.00
SCALE DIRT WORK $110,000.00
SCALE CONCRETE $32,500.00
RAMPS,WALLS,FOUNDATION&PIERS
GENERAL CONDITIONS:OH,INS,BONDS,&PROFIT $ 67,286.00
TOTAL $272,325.00
PERRY
CONSTRUCTION
PORT ARTHUR LANDFILL SCALES&GATE HOUSE FACILITY
GATE HOUSE SCALE & FOUNDATION PRICE
SCALE $62,539.00
SCALE DIRT WORK $110,000.00
SCALE CONCRETE $27,300.00
GENERAL CONDITIONS:OH, INS, BONDS,& PROFIT $ 67,286.00
TOTAL $267,125.00