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Home My WebLink AboutPR 21611: PURCHASE OF EXCAVATOR FROM ASSOCIATED SUPPLY COMPANY City of . 4 i 0> r t h u — T www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 29, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, Director of Public Works RE: P. R. No. 21611 Introduction: Approval of Proposed Resolution No. 21611 authorizing the purchase of a 2019 Case CX57C Compact Excavator in the amount of$61,727.61 from Associated Supply Co (ASCO)of Beaumont, Texas under HGAC Contract No. EM106-19 for the Public Works Streets Division. Background: The Public Works Department desires to purchase a 2019 CASE CX57C Compact Excavator from Associated Supply Co. of Beaumont, Texas through HGAC Cooperative Purchasing Program for the Streets Division to assist in roadway repairs. Budget Impact: Funds are provided in Account No. 625-1801-531.92-03, Capital Reserve Fund—Equipment Replacement—Public Works - Landfill. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. No. 21611, as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. 21611 9/29/20 - aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2019 CASE CX57C COMPACT EXCAVATOR FROM ASSOCIATED SUPPLY COMPANY (ASCO) OF BEAUMONT, TEXAS, UNDER HGAC CONTRACT NO. EM106-19 IN THE AMOUNT OF $61,727.61. FUNDING AVAILABLE IN THE CAPITAL RESERVE FUND — EQUIPMENT REPLACEMENT — PUBLIC WORKS - STREETS ACCOUNT NO. 625-1801-531.92-03. WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of a 2019 Case CX57C Compact Excavator from Associated Supply Co (ASCO) of Beaumont, Texas through HGAC Cooperative Purchasing Program, for the Streets Division; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase of the Commission; and, WHEREAS,per Resolution No. 11-196,the City entered into an interlocal agreement for cooperative purchasing with HGAC Cooperative Purchasing Program; and; WHEREAS, Associated Supply Co., of Beaumont, Texas, is an approved vendor through HGAC Cooperative Purchasing Program; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT,the Public Works Department is hereby authorized and directed to purchase a 2019 Case CX57C Compact Excavator in the amount of $61,727.61, which shall be primarily used during roadway maintenance and repairs. P. R. 21611 9/29/20 - aw THAT, funding is available in the Capital Reserve Fund — Equipment Replacement — Public Works—Streets, account no. 625-1801-531.92-03. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Thurman Bill Bartie Mayor ATTEST: APP OVED A//S//TO FORM: Sherri Bellard alecia Tiz no City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: fi Ron Burton Kandy Daniel City Manager Interim Director of Finance mka,„„ Alberto Elefano Clifton Williams Director of Public Works Purchasing Manager Exhibit A firGAcBuir CONTRACT PRICING WORKSHEET Contract Date For Standard Equipment Purchases No.: EM06-19 Prepared: 9/17/2020 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @. 713-993-4548. Therefore please type or print legibly. Buyi n encsCity of Port Arthur Contractor: Associated Supply Co(ASCO) s y: • Peso Contact Donald Bates/Allison Walker Prepared Frank Priddy By: Phone: 409.931.8501 Phone: 346.269.9166/713.822.1087 Fax: Fax: Email: allison.walker@portarthurtx.gov Email: fpriddy@ascoeq.com Product Code: EM19A19 Description: Case CX57C Compact Excavator-Priced from 2019 price list A.4,4,fritt00.I.tem Base.Unit Pri e:l'er Contractor's:11:-GAC Contract: r _ wC.' ......f SSi �i - _ ii . < < �i� - • ..jj i.� ��-ie`.r s<_�`i.�y�<i - $56.457.18 i' --B.Published Options Itemize below Attach additional:sheet if necessary Include Option Code iii desc iption i applicable (}dote:Published Options are opnoos which were:submitted:an•d priced in Contractors •hid . Description Cost Description Cost _ Short arm w/thumb bracket incl. Rubber tracks incl. 2-way aux.joystick proportional incl. Working lights-cab incl. Beacon incl Additional counterweight incl. Linkage w/hook incl. Rear aux.work lights incl. Travel alarm $209.76 24"bucket 788.67 Subtotal From Additional Sheet(s): 1 Subtotal B: 998.43 C.. npublished Options-:Itemise:below-Attach additional sheet if necessary (1+lote Unpublished options aro Hems wliicb s cre:not sulariitted and pnced tti Coiiiraciot's btdj:_ Description Cost Description Cost Subtotal From Additional Sheet(s): I Subtotal C: 0 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A+B). For this transaction the percentage is: 0% D Total Cost before:any other applical le Charges,Trade-ins,A 1lowarices;Discounts.:lytc.(A+$+C) .• ............. Quantity Ordered: 1 X Subtotal of A+B+C: 57455.61 I Subtotal D: 57455.61 E.Trade-Fns!Special Discounts/Other Allowances/Fr• eight l Installation:/Miscellaneous:Charges. Description Cost Description Cost Factory freight $1,942.00 Transfer freight $750.00 Local freight 475 Materials surcharge 1 105 Subtotal E: 4272 Delivery Date: 15-30 Days ARO E 1'afal P rchase:Prlce(D+) :: 61727.61