HomeMy WebLinkAboutPR 21612: PURCHASE OF BACKHOE FROM ASSOCIATED SUPPLY COMPANY •
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INTEROFFICE MEMORANDUM
Date: September 29, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. No. 21612
Introduction:
Approval of Proposed Resolution No. 21612 authorizing the purchase of a 2020 Case
580N Tractor Loader/Backhoe in the amount of$103,951.11 from Associated Supply Co
(ASCO) of Beaumont, Texas under HGAC Contract No. EM106-19 for the Public Works
Streets Division.
Background:
The Public Works Department desires to purchase a 2020 Case 580N Tractor Loader/Backhoe
from Associated Supply Co. of Beaumont, Texas through HGAC Cooperative Purchasing
Program for the Streets Division to assist in roadway repairs.
Budget Impact:
Funds are provided in Account No. 625-1801-531.92-03, Capital Reserve Fund—Equipment
Replacement—Public Works— Streets
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. No. 21612,
as discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. 21612
9/29/20 - aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2020
CASE 580N TRACTOR LOADER/BACKHOE FROM
ASSOCIATED SUPPLY COMPANY (ASCO) OF BEAUMONT,
TEXAS, UNDER HGAC CONTRACT NO. EM106-19, IN THE
AMOUNT OF $103,951.11. FUNDING AVAILABLE IN THE
CAPITAL RESERVE FUND — EQUIPMENT REPLACEMENT —
PUBLIC WORKS - STREETS ACCOUNT NO. 625-1801-531.92-03.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 2020 Case 580N Tractor Loader/Backhoe from Associated Supply Co.
(ASCO) of Beaumont, Texas through HGAC Cooperative Purchasing Program, for the Streets
Division; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission for the purchase of the Commission; and,
WHEREAS, per Resolution No. 11-196, the City entered into an interlocal agreement for
cooperative purchasing with HGAC Cooperative Purchasing Program; and,
WHEREAS, Associated Supply Co., of Beaumont, Texas, is an approved vendor through
HGAC Cooperative Purchasing Program; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as
Exhibit"A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT,the Public Works Department is hereby authorized and directed to purchase a 2020
Case 580N Tractor Loader Backhoe shall be primarily used during roadway maintenance and
repairs.
P. R. 21612
9/29/20 - aw
THAT, the Public Works Department is hereby authorized and directed to purchase a
2020 Case 580N Tractor Loader Backhoe shall be primarily used during roadway maintenance
and repairs.
THAT, funding is available in the Capital Reserve Fund Equipment Replacement —
Public Works—Streets, account no. 625-1801-531.92-03.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST: AP:ROVED
/A,S TO FORM:
Sherri Bellard Valecia T' eno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
cA.„_
Ron Burton Kandy Daniel
City Manager Interim Director of Finance
"14 Did
Alberto Elefano Clifton Williams
Director of Public Works Purchasing Manager
P. R. 21612
9/29/20 - aw
Exhibit A
IGACBuir CONTRACT PRICING WORKSHEET Contract EMO6-19 Date 9/21/2020
For Standard Equipment Purchases No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
BuAgency:
eCity of Port Arthur Contractor: Associated Supply Co(ASCO)
Contact Allison Walker/Donald Bates Prepared Frank Priddy
Person:
By:
Phone: 409.931.8501 Phone: 346.269.9166/713.822.1087
Fax: Fax:
Email: allison.walker@portarthurtx.gov Email: fpriddy@ascoeq.com
coded Produ
EM19A27 Description: Case 580N 4WD T4 Final Tractor Loader/Backhoe-2020 Catalog Pricing
A Product Hem:8:ase:Unit Price Per Contractor's H G#C.Contract $74,161.97
B.Published Options itemize ltelow Attach.additional:sheet if necessary-Include O tton:Code to description i#applica le
(Note Published Options are:options which were:submitted and priced tn.Contractors bid)
Description Cost Description Cost
4WD power shuttle transmission incl. Mechanical susp.seat,vinyl w/armrests incl.
l2x 16.5, I OPR lug tread front tires incl. Standard lights incl.
I9.5Lx24, 10 PR STD rear tires incl. Cold start dual battery incl.
Standard dipper stick incl. Case SiteWatch Telematic,3 yr.adv.Subscription incl.
Heavy front counterweight incl. Std.4WD front axle incl.
Pilot controls $1,452 Ride control
827.77
24"universal bucket $808.25 Comfort steer
441.64
Flip over/Stabilizer pads combo $497.76 82"QC loader bucket 1,542.69
Auxiliary hydraulics-front $798.49 Tool box 104.92
Hydraulic ldr.Quick attach 2416.82 Subtotal From Additional Sheet(s):
Cab,LH door w/Heat/AC $5,246 Subtotal B: 14136.14
G.Unpublished Options-iterat a:below-Attach additional sheet-tf necessary
(Note:Unpublished options are.:items which were not submitted and priced to Contractors bid)
Description Cost Description Cost
96"Angle broom w/poly/wire brush $11,803.00
Hydraulic angle kit $1,500.00
Subtotal From Additional Sheet(s):
•
Subtotal C: 13303
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+B). For this transaction the percentage is: 15%
D:.Total Cost:before any other applicable•Charges,Trade-Ins,Allowances,Discounts,Etc.(A$B+C)
Quantity'Ordered: 1 X Subtotal of A+B+C: 101601.11 = Subtotal D: 101601.1 i
E.Trade-Itis)Special t iscounts/Otber Allowances/Freight tInstallation/Miscellaneous Charges
Description Cost Description Cost
Factory freight for unit&attachments $2,000.00
Local freight $350.00
Subtotal E: 2350
delivery Date; 60-90 Days ARO F Total purchase Price(D*E):: 103951.11
