HomeMy WebLinkAboutPR 21613: PURCHASE OF SELF PROPELLED BROOM FROM ASSOCIATED SUPPLY COMPANY 0\111//x//,
City of
ort rthur'�—
Texas
www.Po rtArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: September 29, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. No. 21613
Introduction:
Approval of Proposed Resolution No. 21613 authorizing the purchase of a 2019 Rosco RB5O
Self Propelled Broom in the amount of$62,352.25 from Associated Supply Co (ASCO) of
Beaumont, Texas under HGAC Contract No. SM10-18 for the Public Works Streets Division.
Background:
The Public Works Department desires to purchase a 2019 Rosco RB50 Self Propelled Broom
from Associated Supply Co. of Beaumont, Texas through HGAC Cooperative Purchasing
Program for the Landfill Division to assist in roadway repairs in an effort to remove dust and
dirt at the Landfill entrance, exit, and the highway areas near both.
Budget Impact:
Funds are provided in Account No. 625-1801-533.92-00, Capital Reserve Fund—Equipment
Replacement—Public Works - Landfill
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. No. 21613,
as discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. 21613
9/29/20 - aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2019
ROSCO RB50 SELF-PROPELLED CONSTRUCTION BROOM
FROM ASSOCIATED SUPPLY COMPANY (ASCO) OF
BEAUMONT, TEXAS, UNDER HGAC CONTRACT NO. SM10-
18, IN THE AMOUNT OF $62,352.25. FUNDING AVAILABLE IN
THE CAPITAL RESERVE FUND — EQUIPMENT
REPLACEMENT — PUBLIC WORKS — LANDFILL, ACCOUNT
NO. 62 5-1801-533.92-00.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 2019 Rosco RB50 self-propelled construction broom from
Associated Supply Co (ASCO) of Beaumont, Texas through HGAC Cooperative Purchasing
Program, for the Landfill Division; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission for the purchase of the Commission; and,
WHEREAS, per Resolution No. 11-196, the City entered into an interlocal agreement
for cooperative purchasing with HGAC Cooperative Purchasing Program; and;
WHEREAS, Associated Supply Co., of Beaumont, Texas, is an approved vendor
through HGAC Cooperative Purchasing Program; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as
Exhibit"A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P. R. 21613
9/29/20 - aw
THAT, the Public Works Department is hereby authorized and directed to purchase a
2019 Rosco RB50 self-propelled construction broom shall be primarily used in the removal of
dust and dirt at the Landfill exit.
THAT, funding is available in the Capital Reserve Fund — Equipment Replacement —
Public Works— Streets, account no. 625-1801-531.92-03.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST: APP, OVED AS TO FORM:
k7 k ei
Sherri Bellard alecia Tiz: o
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
k c
Ron Burton Kandy Daniel
City Manager Interim Director of Finance
JJ
Alberto Elefano Clifton Williams
Director of Public Works Purchasing Manager
P. R. 21613
9/29/20 - aw
Exhibit A
CONTRACT PRICING WORKSHEET Contract SMIO-18 Date 9/14/20
For Standard Equipment Purchases No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying City of Port Arthur contractor: Associated Supply Co ASCO
Agency: PP Y (ASCO)
Contact Justin Thomas Prepared Frank Priddy
Person:
By:
Phone: 409.736.1383 Phone: 346.269.9166/713.822.1087
Fax: I,IN:
Email: justin.thomasportarthurtx.gov I:,,,:,a fpriddyg ascoeq.com
Product SM1029E Description: Rosco RB50 Self Propelled Broom
Code:
A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $54,794.35
B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
Tier 4 Final Engine incl. Rotary pre-cleaner incl.
7'6"covered quick change Poly tube brush incl. Two LED headlights,stop/tail&turn signals incl.
Air conditioning&heater $3,022.50 LED rear work light&amber strobe incl.
Front windshield washer $418.50 Gauge pkg.-Engine oil pressure,water temp.,voltmeter,
Suspension seat assembly $702.15 tachometer,hour meter and fuel incl.
150 gallon water spraydown system 1464.75 ST 225/75-15R load range E tires incl.
Vandalism protection incl.
Horn incl.
Dual West Coast style mirrors and dome light incl.
Joystick control of F/R and brush positioning incl. Subtotal From Additional Sheet(s):
Variable down pressure control incl. Subtotal B: 5607.9
C.Unpublished Options- Itemize below-Attach additional sheet if necessary
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
Subtotal From Additional Sheet(s):
Subtotal C: 0
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+B). For this transaction the percentage is: 0%
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C)
Quantity Ordered: 1 X Subtotal of A+B+C: 60402 25 = Subtotal D: 60402.25
E.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges
Description Cost Description ( t
Factory freight $1,700.00
Local delivery $250.00
Subtotal E: 1950
Deliver Date: 10-15 Days AR() F.Total Purchase Price (D+E): 62352.25