HomeMy WebLinkAboutPR 21628: APPROVAL TO SIGN ELECTRIC BILL CONSOLIDATION AGREEMENT �PO
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Texas
INTEROFFICE MEMORANDUM
Date: October 14, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Donnie Stanton, Interim Director of Utilities
RE: PR 21628—Approval to Sign Electric Bill Consolidation Agreement
Introduction:
The intent of this resolution is to seek the Council's approval to sign an agreement with Entergy
to have consolidated electronic access to electric bills and usage. The Utility Department is
currently in the Data Gathering phase of our in-house comprehensive sewer system study. This
agreement will provide electronic access to usage patterns of lift stations and pump stations and
will enable the in-house sewer collection system study data to be complete.
Background:
The Utilities Department is in the Data Gathering phase of its comprehensive sewer system study
to identify flow patterns and Inflow/Infiltration (I&I) points in the collection system. By
gathering preliminary data on how much flow is generated during rain events from each section
of the city, we expect to identify sections of our collection system which take on the most I&I.
The most efficient way of gathering data on electrical usage, and determining rough flow rates,
is to access the existing data from Entergy's online database system. The Utilities Department
wishes to consolidate the electric bills, thereby streamlining the download process for electric
usage collection, minimizing the digital effort for data gathering. Our ultimate goal with this
study is to have enough meaningful information to target severe areas of I&I for line
replacement. When I&I is reduced,fewer customers will have issues flushing during rain events.
Budget Impact:
None.
Recommendation:
It is recommended that the City Council approve Proposed Resolution No. 21628, which
authorizes the City Manager to sign the agreement with Entergy, attached as Exhibit"A
"Remember,we are here to serve the Citizens of Port Arthur"
P.R. No. 21628
10/14/20 bw
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO SIGN A CONSOLIDATION
AGREEMENT FOR ELECTRIC BILLS
BETWEEN THE CITY OF PORT ARTHUR AND
ENTERGY.
WHEREAS, the Utilities Department is currently in the Data Gathering phase of our in-
house comprehensive sewer system study; and,
WHEREAS, the Utilities Department wishes to consolidate the electric bills, thereby
streamlining the download process for electric usage collection; and,
WHEREAS, this agreement to consolidate electric bills will increase electronic access to
usage patterns of lift stations and pump stations.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur be and is hereby authorized and
instructed to execute the Electric Bill Consolidation Agreement from Entergy for the purpose of
consolidated electronic access to electric bills and usage, in substantially the same form as
described in Attachment"A", attached and made a part hereof; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. No.21628
10/14/20 bw
Page 2 of 2
READ, ADOPTED AND APPROVED THIS day of
, 2020, at a Regular Meeting of the City Council of the City of
Port Arthur,Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman "Bill" Bartle
Mayor
ATTEST: APPROVED AS TO FORM:
\' ��.( i -kI q
-U
Sherri Bellard /Valecia Ti eno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton Donald Stanton
City Manager Interim Director of Utilities
ATTACHMENT "A"
(Agreement)
ENTERGY TEXAS INC
• AGREEMENT FOR CORPORATE COLLECTIVE BILLING
This Agreement is made between ("Customer")and Entergy Texas,Inc.("Company"),collectively the"Parties".
WHEREAS:
Customer has multiple locations in Company's service area as indicated by the accounts listed on Exhibit A attached hereto(the"Accounts");
Company issues Customer a separate bill for each of the Accounts;
Customer has requested Company to summarize the billings for such Accounts on a lesser number of bills;and
Company agrees to provide such a collective billing service wherein the billings arc summarized on one or more Corporate Collective Bills each month
under the terms and conditions set forth below:
THEREFORE,the Parties agree as follows:
I. Corporate Collective Bill
Company will render Corporate Collective Bill(s)on approximately the_business day of each month. The Corporate Collective Bill(s)will
summarize the accounts(each an"Account"and collectively the"Accounts")listed in Exhibit A attached hereto,as Exhibit A may be amended from
time to time by written agreement of the Parties. Each Corporate Collective Bill will be accompanied by images of the detailed billing for the Accounts
summarized in such Corporate Collective Bill.
2. Payment
Regardless of any other provisions which exist under the Substantive Rules of the Public Utility Commission of Texas("PUCT")and/or any of
Company's rate tariffs and/or service regulations(such rate tariffs and service regulations are hereinafter called"Company's Terms and Conditions")
filed with the PUCT,Customer hereby agrees that the amount shown as being owed on each Corporate Collective Bill will be due and payable upon
receipt. Customer's payments shall reference the Corporate Collective Bill account number and not the account number of any Account. Payment will
be considered delinquent if not received by the Company either(a)via physical delivery by U.S.mail or courier or(b)via electronic funds transfer
within sixteen(16)days after issuance. Should a payment be due on a Saturday,a Sunday,holiday or a day on which national banks in New Orleans,
Louisiana are not open for business,such payment shall be due on the next business day. Should payment in full of a Corporate Collective Bill be
delinquent,Company may terminate service to the locations served by the Accounts after Company provides to Customer the notice and opportunity to
cure provided in the PUCT's Substantive Rules and Company's Terms and Conditions,as then in effect with regard to suspension of service for
nonpayment.Company reserves the right to and may assess penalties for delinquent payment as allowed by the PUCT's Substantive Rules and
Company's Terms and Conditions.
3. Charge for Service
The Company reserves the right to implement a charge for Corporate Collective Billing upon receipt of regulatory approval and upon thirty(30)calendar
days prior notice to the Customer of its intention to implement such a charge.
4. Right to Cancel
Either party hereto may cancel this Agreement upon thirty(30)calendar days written notice to the other.
5. Notice
Any notice,consent,or other communication,except the mailing and payment of the Corporate Collective Bill as described in Paragraph 2 above,shall
be properly given when deposited in the U.S.mail,postage prepaid,registered or certified,and addressed to the appropriate address as shown below,or
to such other address as a party may stipulate in writing.
6. Non-Waiver
A failure to insist on strict performance of this Agreement or to exercise a remedy provided herein shall not excuse the parties from strict performance nor operate
as a waiver of remedy.
7. Conflicts
This Agreement deals only with the rendering of bills and payment dates under the Company's Corporate Collective Billing procedure. This Agreement
does not alter or supersede any contract,rate schedule or other agreement except to the extent that such contract,rate schedule or other agreement may be
in conflict with this Agreement with regard to the rendering of bills under the Corporate Collective Billing procedure.
CUSTOMER NAME: ENTERGY TEXAS,INC.
By By Sharon Davis/Customer Service Support
Address: ATTN: Address:ATTN:
CITY OF PORT ARTHUR
DAILY REPORT / CHECKLIST
DATE: /201
WEATHER: LIGHT/HEAVY RAIN CHECKED BY: F. DARRELL / R. MILLER
DAY: (M-T-W-T-F-S-S/ H) Vehicle # Mileage:
FACILITIES PUMP NUMBER WELL Controls TIME Comment/Calls Made
No. Name/Location 1 2 3 4 5 6 OS Wet Dry CK
1. Co. Ctr. -Houston Ave. 7 34, A M 10 1p t 8Lf z 0
AM
2. Vista Village-Linkwood 'TiltA M 1 b? 00 C?0
�. FI Vista-Terrace Ave 7 :L6 ' 61 AAA 162`p-9j
4. Roosevelt-5929 _ - 7 Z. AAi 10 Z0 00 (o 09
5. Camellia , 7 s4 Afrt )LV V t 7 78
6. 58th St. -2148 2 00 AM 1 OZO 9(
7. Lakeside Park-Cambridge C 11 /.L VtiteA, c by . 3-zv
8. Hazel Ave. -6140 SC If AM l 02°6 bpi 7
9. 62nd SL -2970 . %:15 /1/ /14 j05 / 7/S5
10. 63rd St. -3100 I7 411q y( 0 0 7 06 Y
11. 62nd St. -2756 _ 6Z I Int ii 10 Z 0 a iv y
12. WPA Rd. 6441 g z$ ✓1 fv' z 571
13. WPA Rd. -9400 I Busi. Park I 0 3 441 0 7576
•
14. Montrose-8500 Wilson $ 43 Aiti /1)2‘14-(6,87
15. Hwy. 365-1400 -a Am l01.z 0 k'51
y G r, �A n
1F Park f:antral -Arrnw flr �j ? v �6 A!'y�I�I 0 b(�//F/3,ed
17 01 WW1/ 'lkc /M.,•iir1s"'1_4` 'F � - /i'1 (O1{ !u2
s r 07
ntwi omP — — _ --_ �^^ ,!f
18, Hwy, 365-4780�EB1 _i 11 4iv1 in 'Uty
19. Lucian Adams ES 9th & 57th __ zz AM JJ Ll L//(DO (
20. 74th St. &9th Ave. A ill///3 Y ,7 j'
21. Jimmy Johnson &9th Ave. `� - _______________------1-----
22.
—.____�-•---- 't"�
22. North Twin City Hwy. 6439 41:3 y f^ ' (,.7cJ (.,i-61-6_,-,-<, i'e,4 r, A, 11410 2 ‘‘/6'74/
23. 46th St. -4001 _ 1c 1:5 q 7551 Q S
24. Smith Young-39th St. 9 57 AM j 0 (,I$2d 7
25. 39th St. -3800 is5S- .UV I b ? ooS'?r
b-1
26. West Park-3100 41/11 i 02 )b 2, r
27. HighlandAve. (Green Park) 4 j 10 ? 0 O 6 OD
2s. -. - - • --
29. 11th Ave. -2800 'AI ' 1 0 2 0 103/
30 7th Ave -3700 _ ,4'i 1 0-0 D &3S
31. 3rd Ave. -3400 Pt 114 1 j) _ 7-yZ-Z
I.
32. Hwy. 73-3300 It
IL ! 1 L! � t S 33
33. Manchester- Hwy. 87 _ A ti if`(((57
Continued Next Page
FACILITIES PUMP NUMBER _ WELL Controls TIME Comment/Calls Made
No. Name/Location 1 2 3 4 5 6 OS Wet Dry OK l
34. Highland Heights (Taft Elm) I° 49 /(1,,t 1 0! 9 g r i 7
35. Fairlea & Hwy. 366 fa:I4t'tut 'I 0 1,,I s f)$
36. Atlan j&39th St. /6 t-(G 4 f 6 1 0 12-- 1.1 7
37. Pinetop&Atlantic /0.fig �V1 1 V�O ! (-(
q11
38. Valley Forge& Procter /6 jT �
AM 1061 O 16 a
39. Main Line LS /029 / I11/OiZ6(77
40. Delmar-Lakeshore 4110 f0 :a tie 00/6 6737
41. Lewis Dr.-4631 02l AM 10I 1V 25-
"xe1
42. Peek Ave. &Gulfway f . Ad !` 0'AC
43. Pioneer Park-43414-8t. �`C�- 1° Il At' 'fid b 1!rte
44. Lake Charles Dr. -1850 • /4ftI 107(. 4,/c/2-
,
45. Lakeshore&Houston Ave. �"}1 L`T -3c1
46. Grannis&Denbo • API t 1n 1 223Y-2 �/
47. RR&Thomas I lIA loll z t //
i2-&j API 10 0 '('t?
48. Disc Golf Course f� �( Q
49. Rodeo Lane ' ," 4 ` 7 ��$Z
50. Jeps /'-Lt ...u_ �S - 1 m 10 1 g q ?P1 f -au`�
51. 19th St. & Stilwell 1 9s b n y 1
SaM-Attl," J e.y2'D 4J AA u, ,icer, 1. - z_ __4--- _
1. Water Storage (EST/SP)
2. WPA Rd. 5700(60th St.)
3. 62nd St.&Jade
4. Hwy. 365- 1300
5. Lake Arthur-4100(SP)
6. Proctor-6700&Taft
7. Pioneer Park-3600 Gates
8. RR&Thomas(As 46)
±, ' i i't it
114!- Id ; , k-i A ri r i Liti6$56
/414 Icyv5-sa 'l
_i_o L 7116 _ _ fi :31 j ft1 ►/L/L (603
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We(_ AIOr,,q-Loz
'.PRE-CAUSTION. Steep Ladders/Stps. Be Careful and Do Not Go Down When Making the Rounds Alone.
Check For: Locks, Vandalism,Cleanliness,Appearance. Odor, Mowing Service, Weeds, Supplies,Lights,Fuses,Controls,Switches,Pump(s)/Motors and all
city propertie at site. Calf/Notify SPM/SUPT if needed L EGEND: R=Running: OK=Check Mark: G=Grounds Mowed in last 1-3 days=write down the
stuffs briefly and ajust the_in acid)in your comments/rite ups with station numbers on the
Call Danny L.-Standby Jerome Hudson/Dispatcher,for any immediate Emergency Repair or Checks