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INTEROFFICE MEMORANDUM
Date: October 19, 2020
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21627—Purchase of traffic signs with mounting equipment in the amount
of$80,000 from Custom Products Corporation of Jackson, MS,through the
Buyboard Cooperative Purchasing Program
Introduction:
This agenda item requests Council's approval for the purchase of storm-damaged traffic signs
from Custom Products Corporation (CPC) of Jackson, Mississippi, through the Buyboard
Cooperative Purchasing Program (Buyboard), with a budgetary impact of$80,000.
Background:
As a result of the recent storms,the Public Works Traffic Division(Division)regularly purchases
traffic signs and their associated appurtenances for the installation of new and replacement signs
for the safe traversing of citizens and visitors. CPC maintains contract number 608-20 with
Buyboard. The City approved Resolution 02-341 authorizing an interlocal agreement for
cooperative purchasing with Buyboard.
Budget Impact:
Funding for the procurement of all traffic signs and appurtenances will be charged to the Traffic
Division's Signal Systems Account, Account No. 001-1205-531.45-00.
Recommendation:
It is recommended that the City of Port Arthur City Council approve the purchase of traffic signs
and mounting equipment from Custom Products Corporation of Jackson, Mississippi, through
the Buyboard Cooperative Purchasing Program, with a projected budgetary impact of$80,000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No.21627
10/19/2020 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH CUSTOM PRODUCTS CORPORATION OF
JACKSON, MISSISSIPPI,THROUGH THE BUYBOARD COOPERATIVE
PURCHASING PROGRAM CONTRACT NO. 608-20 FOR THE
PURCHASE OF TRAFFIC SIGNS AND MOUNTING EQUIPMENT,WITH
A PROJECTED BUDGETARY IMPACT IN THE AMOUNT OF$80,000.00.
FUNDING IS AVAILABLE IN TRAFFIC DIVISION'S SIGNAL SYSTEM
ACCOUNT NO. 001-1205-531.45-00.
WHEREAS, the City of Port Arthur's Traffic Division is responsible for the installation
of new and replacement signs throughout the City for the safe traversing of citizens and visitors;
and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs such as the Texas BuyBoard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS, Custom Products Corporation of Jackson, Mississippi, is part of the
Buyboard Cooperative Purchasing Program under contract number 608-20, Highway Safety and
Traffic Control Products, whose contract will expire on May 31, 2023; and,
WHEREAS, the awarding of the signs and mounting equipment to Custom Products
Corporation through their Buyboard contract number 608-20 is recommended with a projected
budgetary impact in the amount of$80,000; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
PR No.21627
10/19/2020 FCR
Page 2 of 3
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
enter into a contract with Custom Products Corporation of Jackson, Mississippi, through their
Buyboard contract number 608-20 for the purchase of traffic signs and mounting equipment, in
substantially the same form as attached in Exhibit A; and,
THAT, funding for this purchase is to be charged to the Signal Systems Account, account
number 001-1205-531.45-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of , A.D.
2020 at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No.21627
10/19/2020 FCR
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
)4/A4?..1, VA,U, bduzi
Valecia 1fzeno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Daniel
Interim Director of Finance
Alberto Elefano, P.E.
Director of Public Works
//, (04444,7,
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
CONTRACT FOR
THE PURCHASE OF TRAFFIC SIGNS AND MOUNTING EQUIPMENT FOR
THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of , 2020,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas,hereinafter called "OWNER" or "CITY" and
Custom Products Corporation hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from the start date on the Notice to Proceed to
September 30, 2021. The City can terminate this contract at its convenience which
includes, but is not limited to, funding not being available in any budget cycle with
ten (10) days written notice.
2. The Contractor will supply signs and mounting equipment at the Buyboard contract
price.
3. During the term of this Contract,the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Notice of Award
c) Price list under Buyboard contract number 608-20 (located in the Purchasing
Division due to volume)
d) Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first written above.
Signed on the day of 2020
A- 1
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2020
WITNESS CUSTOM PRODUCTS CORPORATION
BY
Print Name:
PRINT NAME:
TITLE:
A- 2