HomeMy WebLinkAboutPR 21644: PURCHASE OF A DODGE RAM 5500 CHIPPER TRUCK-PARKS AND RECREATION \\\\t
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INTEROFFICE MEMORANDUM
Date: October 20, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. No. 21644 Purchase of a Dodge Ram 5500 Chipper Truck—Parks and
Recreation
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21644
authorizing the purchase of a Dodge Ram 5500 chipper truck from Grapevine Dodge Chrysler
Jeep of Grapevine,Texas,for the Parks and Recreation Department in the amount of$52,510.00.
Background:
The Parks and Recreation Department is responsible for mowing various city properties, parks
and right-of-ways. It is also responsible for the pruning of trees. Pruning is the most common
tree maintenance procedure that helps maintain the structural integrity and aesthetics of the tree.
There are a lot of trees in the City that tends to cause extensive damage during severe weather.
There is a joint effort throughout the City to consistently prune and cut overgrown trees.
Additional equipment is needed to help with the hauling off of the trees and debris.
Budgetary Impact:
Funding in the amount of$52,510.00 is available for this purchase in Account Number 625-
1801-531.93-07.
Recommendation:
It is recommended that the City Council approve P.R. No. 21644 authorizing the purchase of a
Dodge Ram 5500 chipper truck from Grapevine Dodge Chrysler Jeep of Grapevine, Texas, for
the Parks and Recreation Department in the amount of$52,510.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 21644
10/20/2020 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A DODGE RAM 5500 CHIPPER
TRUCK FROM GRAPEVINE DODGE CHRYSLER JEEP OF GRAPEVINE, TEXAS, FOR
THE PARKS AND RECREATION DEPARTMENT THROUGH TEXAS BUYBOARD
COOPERATIVE PURCHASING CONTRACT NO. 601-19, IN THE TOTAL AMOUNT OF
$52,510.00; FUNDING AVAILABLE IN CAPITAL RESERVE ACCOUNT NO. 625-1801-
531.93-07
WHEREAS, the Parks and Recreation Department is responsible for mowing various city
properties, parks and right-of-ways as well as with the pruning of trees; and,
WHEREAS,pruning is the most common tree maintenance procedure that helps maintain
the structural integrity and aesthetics of the tree; and,
WHEREAS, the City is inundated with trees that tend to cause extensive damage during
severe weather; and,
WHEREAS,the Parks and Recreation Department is need of chipper truck to help with the
loading and hauling off of trees that have been pruned or cut down; and,
WHEREAS,Chapter 271 of the Texas Government Code allows a city, by resolution of its
governing body, to participate in cooperative purchasing programs, such as Texas BuyBoard, as
an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with Texas BuyBoard; and,
WHEREAS, Grapevine Dodge Chrysler Jeep of Grapevine, Texas is part of the BuyBoard
cooperative purchasing program under Contract Number 601-19 and submitted a quote for a
Dodge Ram 5500 Chipper Truck in the total amount of$52,510.00 attached hereto as Exhibit"A";
now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P. R. No. 21644
10/20/2020 ca
Section 2. That the City Council deems it is in the best interest of the City to authorize
the purchase of a Dodge Ram 5500 Chipper Truck from Grapevine Dodge Chrysler Jeep of
Grapevine, Texas through BuyBoard Contract Number 601-19, in the total amount of$52,510.00,
funding being made available in Capital Reserve Account Number 625-1801-531.93-07.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D..
2020, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
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al Tizen Esq.. eAU
City Attorney
P. R. No. 21644
10/20/2020 ca
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
citiaiL a/2,64 ,i*
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
I<C/‘. -\__ 1_)( cA_A_,\4i)Kandy Danie
Interim Director of Finance
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Clifton Williams, CPPB
Purchasing Manager
P. R.No. 21644
10/20/2020 ca
EXHIBIT A
PRODUCT PRICING SUMMARY BASED ON CONTRACT
BUYBOARD#601-19
Grapevine Dodge Chrysler Jeep 2601 William D Tate,Grapevine,TX 76051
End Use:CITY OF PORT ARTHUR Rep: Dennis Thomas
Contact:JOHNNY BROWN Phone:817-410-7541
Phone/Email:JOHNNY.BROWN@PORTARTHURTX.GOV Email: dthomasPgrapevinedcj.com __
Product Description: 5500 REG CAB R1 Date: 10/20/2020
29,306
A. Bid Series:5500 A. Base Price:
B. Published Options [Itemize each below]
Code Options Bid Price Code Options Bid Price
DP5L65 REG CAB 4X2 108CA 695 27A 6.4L HEMI GAS/AUTO STD
PW7 WHITE NC TXX8 VINYL INTERIOR NC
A61 POWER EQUIPMENT GROUP 965 XHC BRAKE CONTROLLER 359
MAF PAYLOAD UPGRADE PACKAGE 577
Total of B. Published Options: 2596
C. Unpublished Options $= 0.0%
Options Bid Price Options Bid Price
KTEC 14FT CHIPPER BODY 14FT X 101"WIDE 7 WAY PLUG
72"SOLID SIDES,36" REAR BARN DOORS
2 VENTS IN SIDES,BLACK
VENCO 12 TON HYDRAULIC HOIST
36X8X18 TOOLBOX
20K HITCH PLATE,2"TUBE,2"BALL/PINTLE
Total of C.Unpublished Options: 19,068
D. Pre-delivery Inspection:
E. Texas State Inspection: $
F. Manufacturer Destination/Delivery: 5
G. Floor Plan Interest(for in-stock and/or equipped vehicles): $227
H. Lot Insurance(for in stock and/or equipped vehicles): $113
I. Contract Price Adjustment: 2020-2021 COST INCREASE $275
J. Additional Delivery Charge: miles $525
K. Subtotal: 52,110
L. Quantity Ordered x K= $ '
M. Trade in:
N. BUYBOARD Administrative Fee($400 per purchase order) $400.00
0. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $52.510