HomeMy WebLinkAboutPR 21472: BINSWANGER GLASS OF BEAUMONT, TEXAS - PROPOSAL TO INSTALL NEW EXTERIOR DOORS AT CITY HALL City of
o r t rthu
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 3, 2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: PR21472: Binswanger Glass of Beaumont, Texas—proposal to install new
exterior doors at City Hall.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to accept the proposal submitted
by Binswanger Glass of Beaumont,Texas for the installation of five(5)new doors and hardware
that will match existing.
Background:
The exterior doors at City Hall had begun to fail due to age, constant use, and unavailable parts.
It is the desire to update all doors with a new security system and controlled entry system to
insure the safety of employees as well as visitors. New doors are required to meet the standards
needed for the security upgrade. Binswanger Glass of Beaumont, Texas has submitted a
proposal to install five (5) new exterior doors with electric latches, panic releases, electronic
door closers and tempered safety glass for the amount of $51,087.00. Binswanger Glass of
Beaumont, Texas is a participant in The Interlocal Purchasing System(TIPS)cooperative under
contract No. 190603, so no other quotes were needed.
Budget Impact:
Funds are available in the Facilities Maintenance Account No. 001-1206-531.32-00.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21472 authorizing the
City Manager to accept the proposal from Binswanger Glass of Beaumont, Texas for the
installation of new exterior doors at City Hall.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR21472
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT
THE PROPOSAL SUBMITTED BY BINSWANGER GLASS OF
BEAUMONT, TEXAS FOR THE INSTALLATION OF FIVE (5) NEW
EXTERIOR DOORS AT CITY HALL UNDER THE INTERLOCAL
PURCHASING SYSTEM (TIPS) COOPERATIVE UNDER CONTRACT
NO. 190603 FOR THE AMOUNT OF $51,087.00. FUNDS ARE
AVAILABLE IN THE FACILITIES MAINTENANCE BUILDINGS
ACCOUNT 001-1206-531.32-00.
WHEREAS, the Public Works Department is responsible for the maintenance
of City Hall and the adjoining Annex Building in addition to its security; and,
WHEREAS, the current exterior doors at City Hall have begun to fail due
to constant use, age, and unavailability of repair parts; and,
WHEREAS, City Hall and the Annex Building are being upgraded to a new
electronic key card entry system that the current doors could not accommodate
sufficiently; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local
Government Code, a city may participate in cooperative purchasing programs established
by the State Facilities Commission for the purchase of goods at prices established through
purchase contract of the Commission for the purpose of the Commission; and,
WHEREAS, per Resolution No. 12-008, the City entered into an Interlocal
agreement for the cooperative purchasing with Region VIII Education Service Center for
participation in the Interlocal Purchasing System (TIPS); and,
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WHEREAS, Binswanger Glass of Beaumont, Texas is an approved vendor
through the TIPS Cooperative Purchasing Program under Contract Number 190603; and,
WHEREAS, Binswanger Glass of Beaumont, Texas has provided a contract
for the installation of five (5) exterior doors with electric latches, panic releases, electronic
door closers and tempered safety glass for the amount of$51,087.00 under TIPS contract
No. 190603 attached as Exhibit A; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is authorized and directed to enter into an agreement
with Binswanger Glass of Beaumont, Texas for the installation of five (5) exterior doors
with electric latches, panic releases, electronic door closers and tempered safety glass for
the amount of $51,087.00 under TIPS contract No. 190603; and,
THAT, funding is available in the Facilities Maintenance Buildings Account No. 001-
1206-531.32-00; and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
PR21472
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Noes:
Thurman "Bill" Bartie
Mayor
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
U., h-
Valecia Tizeno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Daniel
Interim Director of Finance
Alberto Elefano, P.E.
Director of Public Works
6v"
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
OIas
aSwaver INSTALLERS
DISTRIBUTORS
MANUFACTURERS
1 A BINSWANGER PROPOSAL FOR Job: NEW DOORS
CITY of PORT ARTHUR Location: CITY HALL
CITY HALL BUILDING
444 4 TH STREET Architect:
PORT ARTHUR TEXAS
Drawings No.:
Plans Dated: Specs.Dated:
THIS PROPOSAL IS FROM OUR PROPOSAL NO.
Robert Ozment-Binswanger Glass Branch 87 Manager Date: 6/28/2020
Subject to prompt acceptance within 30 days and to all conditions stipulated on the reverse side,we propose to furnish
materials and labor at the prices described below: Monday-Friday 8 am to 4 pm
Binswanger will provide labor and material to install 5 new 30 x 70 doors and hardware to match the existing.
5--3o7o Door Leaves Wide Stile w/8"mid rail/10"bottom rail Dark Bronze Exiting storefront and subframe to remain
5 Electric Latch retraction Panics 5 Surface Mounter Door Closers 5 Cont Gear Hinges with power transfer 5 Threshold
all glass to be 1/4 clear tempered safety glass . Doors and glass or non impact. One year warranty on parts
sub total is 51,087.00 plus taxes if they apply
A proper account must be set up with approved credit check or a deposit is required for all non account holders
Please sign and email back for work to be put into production
Transom(non im If you have any questions or would like to schedule please contact Robert Ozment Thank You
SPECIFIED EXCLUSIONS: After hours and piece mill work price is subject to change.All openings must be square,level and plum
STANDARD EXCLUSIONS: Taxes,Bonds,Permits,Electrical,Final cleaning,Protection of opening preparations,
The undersigned accepts this proposal and all its terms and conditions as a binding contract subject only to the approval
of the credit of the Buyer by Binswanger Glass.
ACCEPTED BINSWANGER GLASS#87
4195 COLLEGE
Firm BEAUMONT TX 77707
By By
Robert Ozment rozmentna.binswangerglass.com
Date office-409 842 1209 CELL 832 473 4470
Direct line& fax 409 242 5585
1. Acceptance of this Proposal by the Buyer shall be acceptance of all terms and conditions recited herein or incorporated by reference. Allowing
Binswanger Glass to commence work or preparation for work will constitute acceptance by Buyer of this Proposal and all its terms and conditions.
Quotations herein,unless otherwise stated are for immediate acceptance and subject to change if not accepted within the time stipulated hereon,or
if not stipulated within 30 days from date thereof.
2. Binswanger Glass shall be paid monthly progress payments on or before the 10th of each month for the value of work completed plus the amount of
materials and equipment suitably stored without retention applied to the contract sum less the aggregate of previous payments to Binswanger Glass.
Final payment shall be due 30 days after the work described in this Proposal is substantially completed. Sales of materials only are payable in cash
on delivery of goods.
3. No back charges or claim of the Buyer for services shall be valid except by the agreement in writing by Binswanger Glass before work is executed.
4. All sums not paid when due shall bear interest at the rate of 1%per month from due date until paid or the maximum legal rate permitted by law,
whichever is less,and all costs of collection,including a reasonable attorney's fee,shall be paid by Buyer.
5. If the Buyer fails to make payment to Binswanger Glass as herein provided,then Binswanger Glass may stop work without prejudice to any other
remedy it may have.
6. Buyer is to prepare all work areas so as to be acceptable for Binswanger Glass work under the contract,Binswanger Glass will not be called upon
to start work until sufficient areas are ready to insure continued work until job completion.
7. After acceptance of this Proposal as provided,Binswanger Glass shall be given a reasonable time in which to make delivery of materials and/or
labor to commence and complete the performance of the contract. Binswanger Glass shall not be responsible for delays and defaults where
occasioned by any causes of any kind and extent beyond its control,including but not limited to:delays caused by the owner,general contractor,
architect and/or engineers;armed conflict or economic dislocation resulting therefrom;embargos,shortage of labor,raw materials,production
facilities or transportation;labor difficulties,civil disorders of any kind;action of civil or military authorities;vendor priorities and allocations;fires,
floods and accidents and other Acts of God.
8.All materials furnished and installed by Binswanger Glass,or furnished only are guaranteed against defects in workmanship for a period of one year
as defined in our Limited Warranty Form#GO-106-75,available upon request. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES
EXPRESSED OR IMPLIED INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.Binswanger
will not be responsible for special,incidental or consequential damages. Binswanger Glass shall not be responsible for broken or damaged glass,
metal or other materials(except that directly caused by our own employees). Any repair work necessitated by caused damage will be considered
an order for extra work and must be requested in writing. No protection or cleaning of glass,metal or other materials is included. Our responsibility
for damage or loss in transit ceases upon delivery in good condition to a public carrier.
9. Work called for herein is to be performed during Binswanger Glass regular working hours. Overtime rates will be charged for all work performed
outside such hours at extra cost.
10A11 materials shall be furnished in accordance with the respective industry tolerance of color variation,thickness,size,finish,texture and performance
standards.
11.Notwithstanding any provision contained in this Proposal or the contract documents between Owner and Contractor,Binswanger Glass may file a
lien or claim on its behalf in the event that any payment to Binswanger Glass is not made as and when provided for by the agreement.
12.The subcontract form used between Binswanger Glass and the Buyer will be the current AIA Standard Form Subcontract Document A401. Where
there is a conflict between the provisions of either the AIA Subcontract Form,or the contract documents between Owner and Contractor,and this
Proposal,then this Proposal shall govern.
13.The Buyer will furnish adequate access to building site,all temporary site facilities including suitable covered storage space and hoisting at no cost to
Binswanger Glass.
14.The Buyer shall make no demand for liquidated damages for delays or actual damages for delays in any sum in excess of such amount as may be
specifically named in this Proposal and no liquidated damages may be assessed against Binswanger Glass for delays or causes attributed to other
contractors or arising outside the scope of this Proposal.
15.Buyer shall purchase and maintain Builders Risk Insurance upon the full value of the entire work and/or materials to be supplied,which shall include
the interest of Binswanger Glass. Upon acceptance of our Proposal you will be provided certificate of insurance. If your contract calls for insurance
in excess of our standard coverage,the increased cost of our insurance will be added to our quoted price. Our standard coverage is$100,000 each
person and$300,000 each occurrence for bodily injury liability,and$100,000 property damage liability.
16.This proposal covers completely our entire understanding and no modification shall be valid,unless written upon,or attached to this proposal,and
signed or initiated by the parties hereto.
17All site facilities(including but not limited to equipment,structures,personnel,materials,services,utilities or supplies)required or convenient,in whole
or in part,for performance of the general contract or for compliance with local,state,federal,or other regulatory body,health or safety rules,
ordinances,regulations,specifications or requirements other than are attributable solely to performance under this subcontract shall be furnished and
supplied by the general contractor at its own risk and expense and in full compliance with all of such requirements,and the general contractor hereby
agrees to indemnify and save the subcontractor harmless from all suits,claims,judgements or demands arising in any way by reason of failure of the
general contractor to comply with this provision. The sub-contractor agrees to provide at its own risk and expense all such aforesaid items as are
required or convenient solely in connection with its work to be performed hereunder and hereby agrees to indemnify and hold contractor harmless
from all suits,claims,judgements and demands in any way arising by reason of failure of the sub-contractor to comply with this provision.
Binswanger
TIPS
THE INTERLOCAL PURCHASING SYSTEM
TIPS COOPERATIVE CONTRACT
The Interlocal Purchasing System(TIPS)is a national purchasing cooperative that offers access to competitively
procured purchasing contracts to its membership. TIPS is housed at and managed by the Region 8 Education Service
Center located in Pittsburg,Texas.
Who should participate?
K-12 school Districts Charter Schools
Private Schools/Daycare Centers Colleges&Universities(State and Private)
Cities/Municipalities Counties/Parishes
Churches Charitable Organizations
State Agencies Emergency Services Districts
Other entities with legislated purchasing/bidding requirements
How do I access the TIPS-USA/BINSWANGER GLASS contract?
1. Register for FREE with TIPS
2. Copy and Paste into Browser: https://www.tips-usa.com/membershipconditions.cfm
3. Read T&C's as you pull the slide bar on right down to the bottom of the page
4. Once at bottom of page,Change of Contract Venue option appears
5. Choose N for no. State of Texas will be the venue of choice
6. Choose Y for es*
7. Click. -button at bottom of page
8. If you chose Yes(#6 above),you may enter your County and State at the bottom of the page after you click
Accept T&C button
After working with your BINSWANGER GLASS sales representative,do the following:
• Prepare a PO(made payable to BINSWANGER GLASS)
• Include the TIPS Contract#on the PO
o GLASS SERVICE, BREAK, REPAIR CONTRACT
#190603
o Expires: August 31, 2022
• Email PO to TIPSPOnnTIPS-USA.COM
• Sender will receive confirmation email when PO has been processed by TIPS to BINSWANGER GLASS
• Payment should be made to BINSWANGER GLASS after product is received and invoiced
o Need assistance? Call TIPS at 866-839-8477
You don't want TIPS to review the PO details?
• Call TIPS at 866-839-8477 for access to signing off on CONFIRMATION PO ONLY process.
Please feel free to contact me should you have any questions
Jill Read-Binswanger Glass
National Accounts
1-800-365-9922
glazing(4binswangerglass.com