HomeMy WebLinkAboutPR 21554: IMPROVEMENT PROJECT FROM 32ND STREET TO THE DEADEND - CHANGE ORDR NO. 3 „ .;f - Cal- ,
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 21,2020
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21554: 8th Avenue Improvement Project from 32nd Street to the Deadend-Change Order No.
3 for removal and replacement of sanitary sewer service line, installation of junction box and
addition of 61 calendar days to time of completion for the amount of$61,970.00. Project No.:
ST1P11.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 3 for the removal and
replacement of a sanitary sewer service line, installation of junction box, removal and installation of fifty feet of
reinforced concrete pipe and the addition of 61 calendar days.
Background:
Pursuant to Resolution No. 19-129,Excavation&Construction,LLC of Port Arthur,Texas was awarded the project
for the 8th Avenue Project from 32nd Street to the Deadend. Change Order No. 1 was approved by Council under
Resolution No.20-025 that increased the original contract amount of$881,393.50 by$23,092.00 to the new contract
amount of$904,485.50 for the modification of an existing junction box, installation of concrete storm grates and the
relocation of meters. Pursuant to Resolution No. 20-195, Change Order No. 2 was approved by Council and
increased the number of calendar days by 215 days changing the completion date from February 6,2020 to the new
completion date of August 31, 2020. Change Order No. 3 is being submitted to address paving and drainage issues
for the removal and replacement of a sanitary sewer service line,installation of junction box,removal and installation
of fifty feet of reinforced concrete pipe, and the addition of 61 calendar days to the contract completion date for the
amount of$61,970.00. Change Order No. 3 will amend the original contract amount of$904,485.50 by$61,970.00
to a new contract amount of $966,455.50. Additionally, Change Order No. 3 will add 61 calendar days to the
contract date of August 31,2020 changing it to the new proposed contract completion date of October 31, 2020.
"Remember,we are here to serve the Citizens of Port Arthur”
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Funds are available in the Capital Improvement Account for the Street Maintenance and Repair,Account No. 307-
1601-591.86-00. Project No. ST1P11.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21554 with Excavation & Construction,
LLC of Port Arthur, Texas authorizing the City Manager to execute Change Order No. 3 for the removal and
replacement of a sanitary sewer service line, installation of junction box, removal and installation of fifty feet of
reinforced concrete pipe, and the addition of 61 calendar days in the amount of$61,970.00 amending the original
contract amount of$904,485.50 by $61,970.00 to a new contract amount of$966,455.50. It is also recommended
that the City of Port Arthur City Council approve PR 21463 with Excavation & Construction, LLC of Port Arthur,
Texas authorizing the City Manager to execute Change Order No.3 amending the proposed new contract completion
date from August 31,2020 to the new contract completion date of October 31,2020,
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.21554
9/21/20 mje
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND EXCAVATION &
CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS FOR THE 8TH
AVENUE IMPROVEMENT PROJECT FROM 32ND STREET TO THE
DEADEND FOR THE RELACEMENT OF A SANITARY SEWER
LINE, THE INSTALLATION OF A JUNCTION BOX, AND THE
ADDITION OF 61 CALENDAR DAYS FOR THE AMOUNT OF
$61,970.00 AMENDING THE ORIGINAL CONTRACT AMOUNT
FROM $904,485.50 TO THE NEW CONTRACT AMOUNT OF
$966,455.50 AND AMENDING THE COMPLETION DATE TO
OCTOBER 31, 2020. THE FUNDING IS AVAILABLE IN THE
CAPITAL IMPROVEMENTS STREET ACCOUNT NO. 307-1601-
591.86-00. PROJECT NO. ST1P11.
WHEREAS, pursuant to Resolution No. 19-129, the City of Port Arthur City Council
awarded a contract for the 8th Avenue Improvement Project from 32nd Street to the
Deadend to Excavation & Construction, LLC of Port Arthur, Texas with a projected
budgetary impact of $881,393.50 and a term of 241 calendar days; and,
WHEREAS, pursuant to Resolution No. 20-025 Change Order No. 1 submitted by
Excavation & Construction, LLC of Port Arthur, Texas was approved by the City of Port
Arthur City Council for the modification of an existing junction box, installation of concrete
storm grates and the relocation of meters that increased the contract amount by
$23,092.00 from the original contract amount of$881,393.50 to the new contract amount
of $904,485.50; and,
WHEREAS, pursuant to Resolution 20-195 Change Order No. 2 submitted by
Excavation & Construction, LLC of Port Arthur, Texas for the addition of 207 calendar
PR No.21554
9/21/2020 mje
Page 2 of 4
days changing the time of completion date from February 6, 2020 to August 31, 2020
with no budgetary impact was approved by the City of Port Arthur City Council; and,
WHEREAS, Change Order No. 3 is being submitted by Excavation & Construction,
LLC of Port Arthur, Texas to address paving and drainage issues for the removal and
replacement of a sanitary sewer service line, installation of a junction box, removal and
installation of fifty feet of reinforced concrete pipe and the addition of 61 calendar day
for the amount of $61,970.00; and,
WHEREAS, Change Order No. 3 will amend the original contact amount of
$904,485.50 by $61,970.00 to the new contract amount of $966,455.50; See Exhibit A;
and,
WHEREAS, Change Order No. 3 will increase the original contract by 61 days from
the original contract completion date of August 31, 2020 to the new completion date of
October 31, 2020 due to COVID-19, shipping delays, reduced staff due to quarantine,
additional work along with post cleanup related to Hurricane Laura; and,
WHEREAS, approval of Change Order No. 3 is herein deemed an appropriate
action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 3 is herein approved and the City Manager is authorized
to execute said Change Order No. 3 to the contract between the City of Port Arthur and
Excavation & Construction of Port Arthur, Texas; and,
PR No. 21554
9/21/20 mje
Page 3 of 4
THAT, Change Order No. 3, submitted by Excavation & Construction, LLC of Port
Arthur, Texas amends the original contact amount of $904,485.50 by $61,970.00 to the
new contract amount of $966,455.50; and,
THAT, Change Order No. 3, submitted by Excavation & Construction, LLC of Port
Arthur, Texas extends the original contact time of completion an additional 61 calendar
days to the new time of completion of October 31, 2020; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No.21554
9/21/2020 mje
Page 4 of 4
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
alecia Ti/eno Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
)
Kandy Daniel J
Interim Director of Finance
Alberto Elefano, P.E.
Director of Public Works
(/)"),) ,I,
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
TBPE Firm No.F-5755
TBPLS Firm No.10123800
LA EF.0005711
3737 Doctors Drive
Port Arthur,Texas 77642
SURVEYORS&ENGINEERS "s Office(409)983.2004
Fax(409)983.2005
September 3, 2020
City of Port Arthur
444 4th Street
Port Arthur,Texas 77640
Re: 8th Avenue (Res. 18-190)—Change Order No. 3
• Install Manhole Box: At the end of 8th Ave at Hughen School it was discovered during construction
the sewer in the middle of 8th Ave extended further towards the school.The elevation of the sewer
conflicts with the cross drainage pipe. A conflict box is required to make drainage crossing work.
• Install Grate Inlet(Saddle Type) : Upon installation of the new culverts across a portion of 8th Ave, it
was discovered that a possibility exists for water to hold on the property.The saddle grate inlets are
to correct this issue.
• Remove and Reinstall 24" RCP(96LF): Upon installation of 96LF of pipe along a residence it was
seen that water will be trapped on the property and driveway. Lowing the pipe will fix this issue.
• Remove and Reinstall Sewer Service Lines: During construction it was discovered that 3 sewer
service lines were shallow and conflicted with the new drainage culverts.
• Install New Sewer Service Line (2911 8th Ave.): It was discovered during construction that a service
line that is in conflict the new drainage culverts was also routed along the Lot's ditch to tie into the
main line. It is assumed that the original sewer stopped short of the Lot and this long awkward
service was required in the past.The sewer now extends further towards Hughen School (as
discussed in Install Manhole Box Item). The new Sewer Service Line will realign the sewer directly to
the main line and lower it so that it does not conflict with the drainage culverts.
• Install Junction Box in Return Radius: 8th Ave was a narrow street in a subdivision platted over 100
years ago.This project widened the roadway, moved the ditches closer to the right-way-line, and
enlarged the road return radius with cross streets. All three items makes integrating the existing
ditches of the cross streets into 8th Ave. challenging. During construction it became very clear that
some of this cross street ditch tie-ins are not ideal (but would be functional).To provide a better
product to citizens, improve the ability of the City to perform maintenance and improve drainage it
is recommended that some of the intersections receive a junction box with stub-out to cross streets.
• Additional Calendar Days:To make up for lost productivity due to complications arising from the
Covid-19 pandemic,the contractor is requesting an additional 30 days added to the contract.These
complications include a greatly reduced staff due to quarantine, as well as shipping delays in
construction materials. The contractor is requesting an additional 24 days to perform the additional
work listed on this change order, for a total of 54 additional calendar days. Lastly the contractor is
requesting an additional 7 days to account for the events surrounding Hurricane Laura,to include
pre and post landfall cleanup and evacuation.
If you have any questions, please contact our office.
Respectfully submitted,
Jeremy Mitchell P.E., RPLS
CITY OF PORT ARTH U R
DATE: September 3,2020
PROJECT: STIPII-8th Avenue Improvement Project(32nd St.to South Dead End)
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: Excavation&Construction,LLC
CHANGE ORDER NO.: 03
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Add/Delete Construction Items and'or quantities to the Contract:
Item Item Original New Unit
No. Code Description Unit Amount
Quantity Quantity price
PAVING AND DRAINAGE
479 Install Manhole Box(San.Swr.Encasement,Conflict w/Storm Pipe) EA - 1 S8,000.00 S8,000.00
479 Install Grate Inlet(Saddle Type) EA 3 S1,050.00 S3,150.00
479 Install Junction Box in Return Radius EA - 8 53,500.00 $28,000.00
464 18"RCP LF 700 750 S75.00 S3,750.00
464 Remove and Reinstall 24"RCP LP - 96 595.00 59,120.00
PAVING&DRAINAGE TOTAL AMOUNT ADDED 552 020.00
UTILITIES
Remove Existing San.Sewer Service Line&Install Lowered New Line EA - 3 S2,000.00 56,000.00
Install San.Sewer Service Line in New Location(2911 8th Ave.) EA 1 S3,950.00 S3,950.00
UTILITIES TOTAL AMOUNT ADDED S9950.00
CHANGE ORDER TOTAL AMOUNT ADDED S61,970.00
ORIGINAL CONTRACT AMOUNT: S8111,393.50
NET FROM PREVIOUS CHANGE ORDERS: S904,485.50
TOTAL AMOUNT OF THIS CHANGE ORDER: S61,970.00
PERCENT OF THIS CHANGE ORDER: 7.03%
TOTAL PERCENT CHANGE ORDER TO DATE: 9.65%
NEW CONTRACT AMOUNT: S966,455.50
61 CALENDAR DAYS HAVE BEEN ADDED IN THE CONTRACT BY T IS CHANGE ORDER
ACCEPTED BY:��� PREPARED BY: -_�`1
E. ATION&CONSTRUCTION.LLC I . 1'MITCHELL,P.E.,RPLS
CONTRACTOR S U SURVEYORS&ENGINEERS
APPROVED BY: J-, h
DeWAYNE DAVIS,P.E. ALBERTO ELEFANO,P.E.
CITY ENGINEER PUBLIC WORKS DIRECTOR
ATTESTED BY:
RON BURTON CLIFTON WILLIAMS,CPBB
CITY MANAGER PURCHASING MANAGER
REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES
CITY OF PORT ARTHUR
DATE: September 3 , 2020
MONTH OF: , 2020
CITY of PORT ARTHUR, TEXAS
P.O. BOX 1089
CITY of PORT ARTHUR,TEXAS 77641-1089
ATTENTION: Public Works Department
Gentlemen:
We request extension of completion time on our Contract due to the days of work lost as
specified below in addition to days requested to complete additional work added to the contract
per this Change Order No. 3.
61 Calendar Days Requested
Reasons for Request:
• 30 Calendar days for reduced productivity due to complications from the Covid-19
pandemic. Constructions tasks were, and continue to be, delayed due to the combined
impacts of employees being either sick or under quarantine, as well as the delay in
responses from other vital industries, such as material deliveries, for the same reasons.
• 7 Calendar days for lost time due to circumstances surrounding the preparation for
and evacuation from Hurricane Laura.
• 24 Calendar days needed to perform tasks added to the contract in this change
order including; installing a new manhole, adding drainage structures in certain
residential locations, eliminating conflicts with sewer service lines, and adding
junction boxes to improve drainage flow in the newly constructed ditches.
Contractor: Excavation& Construction,LLC
By:
Approved for extension of calendar days.
Disapproved.
Date: , 20 CITY OF CITY OF PORT ARTHUR, TEXAS
BY:
City Manager
Distribution by City
Original: Public Works Engineering
Cc: Engineer
Contractor
CPA Federally Funded