The URL can be used to link to this page

Home My WebLink AboutPR 21571: RATIFICATION OF EMERGENCY REPAIRS TO WATER MAIN ON SAVANNAH City of -, o r t rthu�� Texas INTEROFFICE MEMORANDUM Date: November 3, 2020 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Donnie Stanton, Interim Director of Utilities RE: PR 21571 - Ratification of Emergency Repairs to Water Main on Savannah Introduction: The intent of this Agenda Item is to seek City Council's ratification for City Manager's emergency approval for repair of the water main on Savannah Avenue. Jet Aeration of Texas, LLC was hired to repair a water main leak due to its depth. This was a 2-phase repair; Phase 1 was the of installation of a clamp to stop the leak, Phase 2 included changing out a corroded section of pipe that was getting worse and the backfill and dress-up of the area. Total maximum budgetary impact for this repair is $95,332.96 from account no. 410-1253-539.35- 00, Water System Maintenance. Background: In September, 2020, the water main on Savannah showed signs of leakage. Emergency approval was given by the City Manager to hire a contractor to assist in repairs to the pipe. Jet Aeration of Texas, LLC, of Vidor, Texas was hired for the repair, who replaced the pipe. Budget Impact: The total maximum budgetary impact for this repair is to be $95,332.96. This repair will come from account no. 410-1253-539.35-00, Water System Maintenance. Recommendation: It is recommended that City Council approve PR 21571, ratifying the emergency repair to the water main on Savannah. "Remember,we are here to serve the Citizens of Port Arthur" P. R.No.21571 11/3/20 bw Page 1 of 2 RESOLUTION NO. A RESOLUTION REQUESTING THAT CITY COUNCIL RATIFY THE CITY MANAGER'S DECISION FOR THE EMERGENCY REPAIRS TO THE WATER TRANSMISSION MAIN ON SAVANNAH AVENUE FOR UTILITIES DEPARTMENT BY JET AERATION OF TEXAS, LLC OF VIDOR, TEXAS WITH A TOTAL BUDGETARY IMPACT OF $95,332.96, ACCT NO. 410- 1253-532.35-00,WATER SYSTEM MAINTENANCE. WHEREAS, in September 2020, there was a rupture in a water transmission main on Savannah Avenue which caused immediate public health and safety concerns; and, WHEREAS, this water transmission main was repaired by Jet Aeration of Texas, LLC of Vidor, Texas, under emergency conditions authorized by the City Manager; and, WHEREAS, pursuant to Section 252.022(a)(2) this purchase is authorized because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of unforeseen damage to public machinery, equipment, or other property; and, WHEREAS, the maximum total budgetary impact for the repair of the water line is $95,332.96; and, WHEREAS, City Manager approved proceeding with these repairs on an emergency basis (Exhibit A). NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, in order to protect the health and safety of our citizens, the City Council hereby approves and ratifies the expense of the emergency repairs to the Water Transmission Main on Savannah Avenue with a total budgetary impact of$95,332.96 (Exhibit B); and, P. R.No. 21571 11/3/20 bw Page 2 of 2 THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of 2020 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: APPROVED AS TO FORM: C�� P & IUD Sherri Bellard alecia Tiz no City Secretary City Attorney APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: i C-'\ D Ronald Burton Kandy Daniel City Manager Interim Director of Finance 6 Donnie Stanton Clifton illiams, C PB Interim Director of Utilities Purchasing Manager EXHIBIT "A" (Emergency Authorization of the repairs to the water main) t+rf rfllur'r li',.,s INTEROFFICE MEMORANDUM Date: September 8, 2020 To: Ron Burton, City Manager From: Donnie Stanton, Interim Director of Utilities RE: Approval for Emergency Repairs to 36"Water Main on Savannah Ave. A leak has been discovered on the 36"water transmission main on Savannah Avenue that feeds all connections south of Hwy 73. This main line has no bypass and is the major water source to all residents and industries south of Hwy 73,so immediate repair is critical. Emergency approval is requested of the City Manager to hire a contractor,Jet Aeration,to assist in repairs to the ruptured pipe due to the depth. The total for the repair is estimated to be $50,000. A proposed resolution will be presented to City Council for ratification. Account number is 410-1253-532.35-00, Water System Maint. I,Ron Burton,hereby approve the emergency repair of the 36"water main on Savannah Avenue. Ron Burton Scott Moore City Manager Assistant City Manager "Remember,we are here to serve the Citizens of Port Arthur" EXHIBIT "B" (Jet Aeration of Texas,LLC Invoices) Jet Aeration of Texas,LLC Invoice ll 21232 IH 10 Vidor,Texas 77662 Date Invoice# 9/24/2020 34874 Bill To City of Port Arthur P.O.Box 1089 Port Arthur,TX 77641 Terms Due on receipt Quantity Description Rate Amount 1 9-8-2020 Jet Emergency Response Team was dispatched to repair 0.00 0.00 broken 36"water main.Pipe was excavated and shored up to 20' deep. We used 3-6"diesel pumps with suction&discharge hoses to dewater hole.After several hours of working to get the level down and excavate the hole,we had to shut the water off to be able to reach the pipe for evaluation.We found the leak on a bell end and installed full circle clamp.Due to leak on bell,it prevented us from being able to stop the leak completely.We left the excavation open, waiting on city to locate parts to make permanent repair. Note:Shoring boxes are still on rent until final repair Equipment 25,966.92 25,966.92 Labor 12,058.50 12,058.50 PO#Verbal Donnie Stanton(Emergency Job) Sales Tax 8.25% 0.00 Make Check Payable to Jet Aeration of Texas,LLC 21232 IH 10,Vidor,TX 77662.If you have any questions you can contact our office at 409-769-1500.Thanks for your business! Balance Due 50.00 Phone# 409-769-1500 e:—Va, Jet Aeration of Texas, LLC Invoice 21232 IH 10 Vidor,Texas 77662 Date Invoice# 11/3/2020 35625-2 Bill To City of Port Arthur P.O.Box 1089 Port Arthur,TX 77641 Terms Due on receipt Quantity Description Rate Amount 10/15/2020-Jet Utility Construction mobilized,dewatered,and 0.00 0.00 excavated the site for the 36"water main permanent repair. Provided equipment:Excavator,Extended Boom Lift,2-6"diesel pumps with suction and discharge hoses,shoring,and matts,along with all the rigging necessary to make repair. We had to bring in heavy clay to build a step down area to be able to reach pipe repair. Once new pipe and couplings were installed and tested we came back on 10/20/2020& 10/21/2020 to back fill excavation and complete final clean up. Equipment 43,207.36 43,207.36 Labor 9,582.34 9,582.34 Material,Dirt&Matts 4,517.84 4,517.84 PO#221511 Order Date:9/15/2020 Requisition No.-0000216100 Sales Tax 8.25% 0.00 Make Check Payable to Jet Aeration of Texas,LLC 21232 III 10,Vidor,TX 77662.If you have any questions you can contact our office at 409-769-1500.Thanks for your business! Balance Due $57,307.54 Phone# 409-769-1500